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RĀRANGI TAKE AGENDA
Poari ā-Hapori o Waikanae | Waikanae Community Board Meeting |
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I hereby give notice that a Meeting of the Poari ā-Hapori o Waikanae | Waikanae Community Board will be held on: |
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Te Rā | Date: |
Tuesday, 10 June 2025 |
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Te Wā | Time: |
6.30pm |
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Te Wāhi | Location: |
Waikanae Beach Hall, 24 Rauparaha Street, Waikanae Beach |
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Brendan Owens Group Manager Customer and Community |
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Waikanae Community Board Meeting Agenda |
10 June 2025 |
Kāpiti Coast District Council
Notice is hereby given that a meeting of the Poari ā-Hapori o Waikanae | Waikanae Community Board will be held in the Waikanae Beach Hall, 24 Rauparaha Street, Waikanae Beach, on Tuesday 10 June 2025, 6.30pm.
Poari ā-Hapori o Waikanae | Waikanae Community Board Members
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Mr Michael Moore |
Chair |
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Mr Richard Mansell |
Deputy |
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Mr Tonchi Begovich |
Member |
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Ms Michelle Lewis |
Member |
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Cr Nigel Wilson |
Member |
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10 June 2025 |
Te Raupapa Take | Order Of Business
4 He Wā Kōrero ki te Marea | Public Speaking Time
5 Ngā Teputeihana | Deputations
6 Ngā Take a ngā Mema | Members’ Business
8.1 Consideration of Applications for Funding
8.2 Road Naming - 199 State Highway 1, Waikanae.
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
10 Ngā Take e Mahia ana | Matters Under Action
11 Karakia Whakamutunga | Closing Karakia
1 Nau mai | Welcome
3 Te Tauākī o Te Whaitake ki ngā Mea o te Rārangi Take | Declarations of Interest Relating to Items on the Agenda
Notification from Elected Members of:
3.1 – any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting, and
3.2 – any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968
4 He Wā Kōrero ki te Marea | Public Speaking Time
5 Ngā Teputeihana | Deputations
6 Ngā Take a ngā Mema | Members’ Business
(a) Leave of Absence
(b) Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting)
(c) Community Board Members’ Activities
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10 June 2025 |
8 Pūrongo | Reports
8.1 Consideration of Applications for Funding
Kaituhi | Author: Kate Coutts, Senior Advisor Governance
Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community
Te pūtake | Purpose
1 This report asks the Waikanae Community Board to consider grant applications for the Waikanae Capital Improvement Fund, Promotion Fund, and the Discretionary Fund.
He whakarāpopoto | EXecutive summary
2 Seven grant applications for Waikanae Capital Improvement Funding have been received in the amount of $138,637.76, therefore the fund is oversubscribed by $97,778.76.
3 Three grant applications for Promotion Funding have been received in the amount of $30,688, therefore the fund is oversubscribed by $23,524.14.
4 Six grant applications for Discretionary Funding have been received in the amount of $3,210, therefore the fund is oversubscribed by $2,573.
Te tuku haepapa | Delegation
5 The Waikanae Community Board has the delegated authority as at Section D of the Governance Structure approved by Council on 24 November 2022. The section states that the community board has the delegation to:
5.1 Approve criteria for, and disbursement of, community-based grant funds as approved through the LTP or Annual Plan.
Taunakitanga | RECOMMENDATIONS
A. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to the Ngatiawa Retreat Trust to assist with the cost of restoring the roof of the "Top House," a residential building use for long-term accommodation for vulnerable members of the Kāpiti Coast community.
B. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to the Waikanae Boating Club to assist with the cost of the Waikanae Boating Club Rebuild Project.
C. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to the Waikanae Golf Club to assist with the cost of purchasing native plants, fertiliser, tools and post plant protection systems to improve the biodiversity of the golf course.
D. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to the Te Horo Hall Society to assist with the cost of refurbishing the floors of the Te Horo Community Hall.
E. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to the Waikanae Community Patrol to assist with the cost of constructing a secure, weatherproof garage for the community patrol vehicle.
F. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to Waikanae Bridge Club to assist with the cost of constructing a new disability ramp and developing new disability carparks at the clubrooms.
G. That the Waikanae Community Board approves a Waikanae Capital Improvement Fund grant of $________ to Greater Wellington Disc Golf Club to assist with the cost of installing a disc golf course at Pukekawa Park in Waikanae.
H. That the Waikanae Community Board approves a Promotion Fund grant of $________ to the Kāpiti Coast Trails Trust to assist with the cost of establishing the Kāpiti Coast Trails Trust website to promote existing trails in Kāpiti and the Trust’s projects.
I. That the Waikanae Community Board approves a Promotion Fund grant of $________ to Digital Seniors Kāpiti to assist with the cost of holding weekly two-hour sessions at the Waikanae Library to support and educate seniors to develop their digital literacy.
J. That the Waikanae Community Board approves a Promotion Fund grant of $________ to the Te Horo Hall Society to assist with the cost of designing and printing brochures, posters, road signs, and other promotion material to advertise the Te Horo Community Garden Trail.
K. That the Waikanae Community Board approves a Promotion Fund grant of $________ to Eileen and Shane Walker to assist with the cost of commissioning detailed designs from NIWA for developing walkways, bridle paths, and cycleways through the restored Parahamuti wetlands in Te Horo.
L. That the Waikanae Community Board approves a Discretionary Fund grant of $________ to the Kapiti Christian Co-op to assist with the cost of hiring the Reikorangi Hall for weekly co-op group gatherings.
M. That the Waikanae Community Board approves a Discretionary Fund grant of $________ per year for the next three years, to Paraparaumu College to assist with the cost of travel and provision of relief teachers associated with a Year 10 student initiative to build wētā boxes and birdhouses for Ngā Manu, and cat and kitten housing boxes for the Levin SPCA.
N. That the Waikanae Community Board approves a Discretionary Fund grant of $________ per year for the next three years, to the Waikanae Golf Club to assist with the cost of purchasing native plants, fertiliser, tools and post plant protection systems to improve the biodiversity of the golf course.
O. That the Waikanae Community Board approves a Discretionary Fund grant of $________ per year for the next three years, to the Kapiti Loss and Grief Centre to assist with the cost of venue hire and resources associated with running the WAVES Bereaved by Suicide Support Group.
P. That the Waikanae Community Board approves a Discretionary Fund grant of $________ to the Predator Free Te Horo to assist with the cost of purchasing supplies to build mustelid traps.
Q. That the Waikanae Community Board approves a Discretionary Fund grant of $________ per year for the next three years, to the Lucas Robins to assist with the cost of competing in the 2025 Swimming Tri-Series in Ballarat, Australia, as part of the New Zealand Tri-series Youth Development team.
R. That the Waikanae Community Board note the nine accountability reports received, as attached under a public excluded separate cover at Attachments 20-28.
Tūāpapa | Background
6 This is the sixth and final Waikanae Community Board meeting of the 2024/2025 financial year.
7 Grants are allocated in accordance with specific evaluation criteria (at Attachment 1). Criteria include that accountability reports on grants allocated are required to be submitted six months after the event or activity for which the grant was awarded takes place.
8 All applicants have been advised by email of the meeting date, time and location.
He kōrerorero | Discussion
9 Seventeen applications for funding have been received and are attached to this report Attachments 3-19. These applications have been attached as ‘Under a Separate Cover’ and ‘Public Excluded’ pursuant to clause 7(2)(a), section 48(1)(a)(i) of the Local Government Official Information and Meetings Act 1987 due to the personal information contained within.
Waikanae Capital Improvement Fund
10 There is currently $40,859 available for distribution from the Waikanae Capital Improvement Fund in the 2024/2025 financial year.
11 The Waikanae Capital Improvement funding round for the 2024/25 financial year opened for applications on Friday, 11 April 2025 and closed on Friday, 23 May 2025.
12 Seven Waikanae Capital Improvement Fund grant applications in the amount of $138,637.76 were received, and are presented for the Board’s consideration. The fund is oversubscribed by $97,778.76.
Ngatiawa Retreat Trust
13 Funding of $4,000 is sought to assist with the cost of restoring the roof of the "Top House," a residential building use for long-term accommodation for vulnerable members of the Kapiti Coast community.
Waikanae Golf Club
14 Funding of $5,000 is sought to assist with the cost of purchasing native plants, fertiliser, tools and post plant protection systems to improve the biodiversity of the golf course.
Waikanae Boating Club
15 Funding of $40,000 is sought to assist with the cost of the Waikanae Boating Club Rebuild Project.
Te Horo Hall Society
16 Funding of $13,374.50 is sought to assist with the cost of refurbishing the floors of the Te Horo Community Hall.
Waikanae Community Patrol
17 Funding of $30,000 is sought to assist with the cost of constructing a secure, weatherproof garage for the community patrol vehicle.
Waikanae Bridge Club
18 Funding of $19,578.26 is sought to assist with the cost of constructing a new disability ramp and developing new disability carparks at the clubrooms.
Greater Wellington Disc Golf Club
19 Funding of $26,685 is sought to assist with the cost of installing a disc golf course at Pukekawa Park in Waikanae.
Promotion Fund
20 There is currently $7,163.86 available for distribution from the Promotion Fund in the 2024/2025 financial year.
21 Three grant applications in the amount of $30,688 are presented for the Board’s consideration. The fund is oversubscribed by $23,524.14.
Kāpiti Coast Trails Trust
22 Funding of $5,000 is sought to assist with the cost of establishing the Kāpiti Coast Trails Trust website to promote existing trails in Kāpiti and the Trust’s projects.
Te Horo Hall Society
23 Funding of $1,500 is sought to assist with the cost of designing and printing brochures, posters, road signs, and other promotional material to advertise the Te Horo Community Garden Trail.
Digital Seniors Kapiti
24 Funding of $11,688 is sought to assist with the cost of holding weekly two-hour sessions at the Waikanae Library to support and educate seniors to develop their digital literacy.
Eileen and Shane Walker
25 Funding of $12,500 is sought to assist with the cost of commissioning detailed designs from NIWA for developing walkways, bridle paths, and cycleways through the restored Parahamuti wetlands in Te Horo.
Discretionary Fund
26 There is currently $637 available for distribution from the Discretionary Fund in the 2024/2025 financial year.
27 Six grant applications in the amount of $3,210 are presented for the board’s consideration. The fund is oversubscribed by $2,573.
28 The applications can be considered under Eligible Purpose 1: Community, cultural or sports purposes, including travel both within New Zealand and overseas:
Kapiti Christian Co-op
29 Funding of $500 is sought to assist with the cost of hiring the Reikorangi Hall for weekly co-op group gatherings.
30 This application was left to lie on the table at the last Waikanae Community Board meeting of 29 April 2025.
Paraparaumu College
31 Funding of $500 per year for the next three years is sought to assist with the cost of travel and provision of relief teachers associated with a Year 10 student initiative to build wētā boxes and birdhouses for Ngā Manu, and cat and kitten housing boxes for the Levin SPCA.
Waikanae Golf Club
32 Funding of $500 per year for the next three years is sought to assist with the cost of purchasing native plants, fertiliser, tools and post plant protection systems to improve the biodiversity of the golf course.
Kapiti Loss and Grief Centre
33 Funding of $500 per year for the next three years is sought to assist with the cost of venue hire and resources associated with running the WAVES Bereaved by Suicide Support Group.
Predator Free Te Horo
34 Funding of $710 is sought to assist with the cost of purchasing supplies to build mustelid traps for trapping in the Te Horo area.
Lucas Robins
35 Funding of $500, per year for the next three years, is sought to assist with the cost of competing in the 2025 Swimming Tri-Series in Ballarat, Australia, as part of the New Zealand Tri-series Youth Development team.
He take | Issues
36 There are no issues to be considered.
Ngā kōwhiringa | Options
37 There are no options to be considered.
Mana whenua
38 There are no mana whenua matters to be considered.
Panonitanga Āhuarangi me te Taiao | Climate change and Environment
39 There are no climate change and environment matters to be considered.
Ahumoni me ngā rawa | Financial and resourcing
40 Budget allocations for the 2024/2025 financial year for the Promotions Fund, the Discretionary Fund and the Capital Improvement Fund are as follows:
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Fund |
2024/2025 budget allocation |
Total allocated to date* |
Total unallocated to date |
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Discretionary Grant Fund |
$7,297 |
$6,660 |
$637 |
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Promotion Grant Fund |
$40,859 |
$33,695.14 |
$7,163.86 |
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Waikanae Capital Improvement Grant Fund |
$40,859 |
$- |
$40,859 |
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*Includes 3 yearly grant payments previously approved and returned funds.
41 Promotion, Discretionary and Capital Improvement grants approved in the 2023/2024 financial year can be found at Attachment 2 of this report.
42 Promotion and Discretionary grants approved for the 2024/2025 year are as follows:
Promotion Fund
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Date |
Recipient |
Purpose of Grant |
Amount |
Report Back |
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1 Aug 2023 |
Lions Club of Waikanae (Year 2 of 3) |
To assist with the cost of promoting the Super Garden Trail held in January each year. |
$6,000 |
Due July 2025 |
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12 Sept 2023 |
Waikanae Music Society (Year 2 of 3) |
To assist with the cost of printing, distributing and advertising promotional material for the Society’s annual concert seasons. |
$2,400 |
Received (attached) |
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21 May 2024 |
Waikanae Business Association (Year 2 of 3) |
To assist with the cost of maintaining and updating the Association’s website promoting Waikanae as a destination. |
$2,000 |
Due Jan 2026 |
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21 May 2024 |
Combined Lions Club of Kapiti (Year 2 of 3) |
To assist with the cost of advertising and printing costs for the Club's annual Foodbank Collection. |
$500 |
Due Dec 2025 |
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20 Aug 2024 |
Waikanae Gymnastics Club |
To assist with the cost of hall hire, and purchasing medals and certificates for the Club’s Team Gym competition in Waikanae. |
$1,450 |
Due May 2025 (requested) |
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24 Sept 2024 |
Kapiti Vaulting Club |
To assist with the cost of the salary for one of the Club's vaulting, riding and equine therapy coaches; enabling the Club to prepare children for shows, competitions, and deliver holiday programmes. |
$8,825.76 |
Received (attached) |
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24 Sept 2024 |
Lions Club of Waikanae - Predator Free Waikanae |
To assist with the cost of establishing Predator Free Waikanae, including purchasing predator traps for the new initiative. |
$5,000 |
Received. |
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24 Sept 2024 |
Home4All |
To assist with the cost of purchasing a bike trailer to take their day visitors living with dementia on scenic bike rides around Kapiti. |
$1,000 |
Received (attached) |
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24 Sept 2024 |
Waikanae School |
To assist with the cost of hosting the Tākiri o te Ata - Kapa Haka Festival 2024. |
$1,000 |
Received (attached) |
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4 March 2025 |
Coast Access Radio Trust |
To assist with the cost of promoting Waikanae news, events and information relevant to the community on Coast Access Radio. |
$4,600 |
Due Sept 2025 |
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4 March 2025 |
Waikanae Bridge Club |
To assist with the cost of advertising bridge lessons in 2025. |
$500 |
Received (attached) |
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4 March 2025 |
Waikanae Rotary Club |
To assist with the cost of holding the Kapiti Express Model Train Show in the Waikanae Memorial Hall in February 2025. |
$500 |
Due Aug 2025 |
Discretionary Fund
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Date |
Recipient |
Purpose of Grant |
Amount |
Report Back |
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18 June 2024 |
Benefit Advocacy Kapiti (Year 2 of 3) |
To assist with the groups operating costs. |
$500 |
Due Jan 2026 |
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20 Aug 2024 |
Good Bitches Trust (Year 1 of 3) |
To assist with the cost of running the Baking it Better Kapiti programme. |
$500 |
Received. |
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20 Aug 2024 |
Nourish Trust |
To assist with the cost of providing Christmas hampers for families in need in the Waikanae community. |
$500 |
Received. |
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20 Aug 2024 |
Alana Reardon |
To assist with the cost of attending and competing in the 2024 World Skate Games in Rome. |
$500 |
Received. |
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24 Sept 2024 |
Waikanae Community Orchard Group |
To assist with the cost of purchasing six fruit trees, fertiliser and tools to grow the Waikanae Community Orchard. |
$500 |
Received (attached) |
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24 Sept 2024 |
Kapiti Basketball Association |
To assist with the cost of registration fees for the Basketball New Zealand Under 14 Regional Tournament 2024. |
$500 |
Due April 2025 (requested) |
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24 Sept 2024 |
Lucy Lawlor |
To assist with the cost of representing New Zealand at the 2024 Masters World Cup in South Africa. |
$500 |
Due April 2025 (requested) |
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4 March 2025 |
Jazmin Brown |
To assist with the cost of attending and competing in the 2025 New Zealand National Juniors 8 Ball Tournament and North Island North Island Women's 8 Ball Tournament. |
$500 |
Due Oct 25 |
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4 March 2025 |
Kāpiti Senior Singers |
To assist with the cost of hiring a pianist for choir rehearsals and concerts at rest homes and retirement villages throughout Kāpiti. |
$750 |
Due Oct 25 |
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4 March 2025 |
Kali Parker |
To assist with the cost of attending the Sir Edmund Hillary Outdoor Education Course in March 2025. |
$500 |
Due Oct 25 |
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4 March 2025 |
Ōtaki and Districts Memorial RSA and Community Club (Year 1 of 3) |
To assist with the cost of providing koha and a breakfast for the servicemen contributing to the annual Anzac Day dawn service. |
$500 |
Due Oct 25 |
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4 March 2025 |
Kapiti Movers |
To assist with the cost of hiring the Mazengarb Park Sports Complex, purchasing equipment, and vetting and training volunteers. |
$750 |
Due Sept 25 |
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4 March 2025 |
Energise Ōtaki |
To assist with the cost of purchasing plant sleeves and stakes for the Ōtaki Carbon Forests Project. |
$500 |
Due Oct 25 |
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29 April 2025 |
Waimeha Restoration Group |
To assist with the cost of replacing hand tools used for restoration work in the Waimeha Reserve and Waimeha Dunes. |
$316 |
Due Nov 2025 |
43 Attached to this report as Attachments 20-28 are nine accountability reports received since the last meeting of the Waikanae Community Board. These accountability reports have been attached as ‘Under a Separate Cover’ and ‘Public Excluded’ due to the reports containing personal information.
44 An amount of approximately $946,000 is held in the Waikanae Capital Improvement Fund, and this is expected to increase to $960,000 by the end of the current financial year, as shown in the table below:
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Amount |
Commentary |
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$930,045 |
Balance as of 30 June 2023 as per Annual Report |
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-$38,477 |
Grants paid in 2023/24 |
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$54,544 |
Interest earnings for the 2023/24 year |
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$946,112 |
Balance as of 30 June 2024 as per Annual Report (subject to audit) |
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-$40,000 |
Forecast grants for 2024/25 |
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$54,500 |
Estimated interest earnings for the 2024/25 year |
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$960,612 |
Forecast balance as of 30 June 2025 |
Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk
45 There are no legal or risk matters to be considered.
Ngā pānga ki ngā kaupapa here | Policy impact
46 As noted previously, grants are allocated in accordance with established criteria (at Attachment 1).
TE whakawhiti kōrero me te tūhono | Communications & engagement
47 Board members actively engage with the community to promote the various grants available.
48 Information on grants and the application process are also available via the Council’s website.
49 All applicants will be contacted via email once decisions around funding have been made.
Te mahere tūhono | Engagement planning
50 This matter has a low level of significance under the Council’s Significance and Engagement Policy.
Whakatairanga | Publicity
51 Successful grants are published through Council’s established communication channels.
Ngā āpitihanga | Attachments
1. Waikanae
Community Board Grant Criteria ⇩ 
2. Grant
Applications Funded in the 2023-2024 Financial Year ⇩ 
3. Waikanae Capital Improvement Fund - Ngatiawa Retreat Trust | Section 7(2)(a) Privacy - Public Excluded
4. Waikanae Capital Improvement Fund - Waikanae Golf Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
5. Waikanae Capital Improvement Fund - Waikanae Boating Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
6. Waikanae Capital Improvement Fund - Te Horo Hall Society | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
7. Waikanae Capital Improvement Fund - Waikanae Community Patrol Application | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
8. Waikanae Capital Improvement Fund - Waikanae Bridge Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
9. Waikanae Capital Improvement Fund - Greater Wellington Disc Golf Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
10. Promotion Fund - Kāpiti Coast Trails Trust | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
11. Promotion Fund - Te Horo Hall Society | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
12. Promotion Fund - Digital Seniors Kapiti | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
13. Promotion Fund - Eileen and Shane Walker | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
14. Discretionary Fund - Kapiti Christian Co-op | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
15. Discretionary Fund - Paraparaumu College Year 10 Student Initiative | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
16. Discretionary Fund - Waikanae Golf Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
17. Discretionary Fund - Kapiti Loss and Grief Centre | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
18. Discretionary Fund - Predator Free Te Horo | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
19. Discretionary Fund - Lucas Robins | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
20. Accountability Report - Home4All | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
21. Accountability Report - Waikanae Community Orchard Group | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
22. Accountability Report - Waikanae Music Society (Year 2 of 3) | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
23. Accountability Report - Waikanae Bridge Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
24. Accountability Report - Kapiti Vaulting Club | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
25. Accountability Report - Reikorangi Residents' Association (Initiatives Fund) | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
26. Accountability Report - Reikorangi Residents' Association (Waikanae Property Fund) | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
27. Accountability Report - Waikanae School | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
28. Accountability Report - Te Horo Hall Society Inc | Section 7(2)(a) Privacy - Public Excluded (under separate cover)
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10 June 2025 |
8.2 Road Naming - 199 State Highway 1, Waikanae
Kaituhi | Author: Jeffrey Clement, Information Management Team Leader
Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services
Te pūtake | Purpose
1 The report asks the Waikanae Community Board to approve six new road names for subdivision at 199 State Highway 1, Waikanae.
He whakarāpopoto | EXecutive summary
2 An executive summary is not required.
Te tuku haepapa | Delegation
3 The Waikanae Community Board has the delegated authority to consider this matter under ‘Part D Community Boards’ of the Governance Structure
Accepting or rejecting. Officer recommendations in respect of names for local roads (excluding the former State Highway and reserves, structures and commemorative places, in accordance with existing council policy.
Taunakitanga | RECOMMENDATIONS
That the Waikanae Community Board approves the names for the following road:
A. Approves the name ………………… for the Road 1 shown in Appendix 1 of this report.
B. Approves the name ………………… for the Road 2 shown in Appendix 1 of this report.
C. Approves the name ………………… for the Road 3 shown in Appendix 1 of this report.
D. Approves the name ………………… for the Road 4 shown in Appendix 1 of this report.
E. Approves the name ………………… for the Road 5 shown in Appendix 1 of this report.
F. Approves the name ………………… for the Road 6 shown in Appendix 1 of this report.
Tūāpapa | Background
4 Under the Kāpiti Coast District Council’s policy, developers are required to submit two or three name suggestions, in preferential order, for each road to be named, whether it is public or private.
5 Supplementary information in support of the names is to be provided by the developer and this may be consistent themes, historical connections of previous owners.
6 The Waikanae Community Board may accept the proposed names within the report or reject all the suggested names and request staff to provide alternative names in a subsequent report.
7 The developer is Bulletin Trust Limited.
He kōrerorero | Discussion
8 The subdivision will create 121 lots with six roads to be vested to the Council.
9 The Council Road Naming and Street Numbering Policy 2011 states that to ensure that road names reflect the objectives, developers (or residents of private right-of-ways) shall provide three suitable names for each road on their plans when submitting their engineering survey drawings, in order of preference with the rationale behind each name.
10 Proposed names should avoid the names of kin unless they have strong historical links to the geographical area.
11 Throughout the process local Iwi and historian have been consulted and have supported the options provided.
He take | Issues
12 The subdivision is adjacent to the Manu Park/Waikanae North subdivisions. The roads are named after birds.
13 To keep within the taiao environment names, Iwi have proposed that the roads are named after trees/plants as this would complement the two housing developments
14 The proposed names are from tree/plants from their rohe and in the lower area of the north island.
15 The developer of the subdivision is going to name the development “The Grange”. While he is happy with the names provided by the local Iwi and historian, he has provided an alternative name for each road. The theme is related to farming and acknowledges the development at the fringe of the rural area.
16 The option for each road incorporates a proposed name from Iwi and the developer.
Ngā kōwhiringa | Options
17 The names provided in preferential order for the six roads are as follows:
ROAD 1
Option 1 - RAMARAMA DRIVE
Small forest tree that will grow to about 6m or so tall and generally does not have a wide-spreading habit. Creamy white flowers in the summer. It was never readily available, except in small quantities but was sometimes used for tool handles or for ornamental purposes, especially inlay work.
Option 2 – FARMSTEAD DRIVE
ROAD 2
Option 1 - RENGARENGA LANE
A handsome lily found growing in dry, rocky, coastal regions of the north island. The plant flowers abundantly during November and December.
Option 2 – BARNYARD LANE
ROAD 3
Option 1 - TAWHAI CRESCENT
Among the native beech trees, silver beech can grow to 30m. Its main use is for manufacturing furniture, although it has been used as a general utility timber. It’s more generally accepted alternative name is Tawhai.
Option 2 – PADDOCK CRESCENT
ROAD 4
Option 1 - KOHUHU GROVE
Sweetly scented, particularly in the evening, as that helps to attract the night-flying insects that pollinate them. Māori once collected the gum to scent hair and use in medicines.
Option 2 – COTTAGE GROVE
ROAD 5
Option 1 - MAPAU LANE
Flowers between December and April according to the district. The small, rounded fruit, about 3mm in diameter, are black when ripe and attract tui, silvereyes, whiteheads and other birds.
Option 2 – HAYFIELD LANE
ROAD 6
Option 1 - KAWAKAWA CRESENT
Option 2 – ORCHARD CRESCENT
Mana whenua
18 Local Iwi have been consulted and support the recommendations put forward by the developers.
Panonitanga Āhuarangi me te Taiao | Climate change and Environment
19 There are no climate change considerations required within this report
Ahumoni me ngā rawa | Financial and resourcing
20 The cost of signage is borne by the developer as per usual conditions of the Resource Consent.
Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk
21 The Council and its Community Boards can name roads, pursuant to Sections 319 and 319A of the Local Government Act 1974.
Ngā pānga ki ngā kaupapa here | Policy impact
22 This matter has a low level of significance under the Council’s Significance and Engagement Policy.
TE whakawhiti kōrero me te tūhono | Communications & engagement
23 Consultation has been made with local iwi and recommendations are noted within this report for Board Members’ decision.
Te mahere tūhono | Engagement planning
24 An engagement plan is not needed to implement these decisions.
Whakatairanga | Publicity
25 There are no publicity issues arising from this report
Ngā āpitihanga | Attachments
1. 199
State Highway 1, Waikanae ⇩
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10 June 2025 |
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Author: Kate Coutts, Senior Advisor Governance
Authoriser: Brendan Owens, Group Manager Customer and Community
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TAUNAKITANGA | RECOMMENDATIONS A. That the minutes of the Waikanae Community Board meeting of 29 April 2025 be accepted as a true and correct record.
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1. Minutes
of the Waikanae Community Board Meeting of 29 April 2025 ⇩
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10 June 2025 |
10 Ngā Take e Mahia ana | Matters Under Action
Author: Kate Coutts, Advisor Governance
Authoriser: Brendan Owens, Group Manager Customer and Community
Te pūtake | Purpose
The purpose of this report is to present the Waikanae Community Board with the updated matters under action (as of 4 June 2025) to review and note.
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TAUNAKITANGA | RECOMMENDATIONS That the Waikanae Community Board notes the following matters under action. |
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Item |
Date Raised |
Matter |
Progress |
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Ongoing |
At the end of April, the project progressed out of Developed Design and into Detailed Design. Detailed Design is expected to last for 15 weeks through to mid-August 2025. The Resource Consent was approved in May. The construction programme is close to being confirmed. An update will be provided by staff at an open briefing to Council at 11:15am on Tuesday, 10 June which the Waikanae Community Board have been invited to. A briefing pack will be sent to the Waikanae Community Board following this and will include a link to the recording and presentation materials. |
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21/5/24 |
Old State Highway 1 Beautification |
The connection of the stormwater downpipes to the new drain and smoothing out the pavers has recently been completed. The footpath south of 68 Main Road, Waikanae has been replaced, and new rubbish bins have been installed. Remaining improvements in Marae Lane are pending discussions with Te Ātiawa ki Whakarongotai on how to best approach the work. |
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3. |
09/11/21 |
Pharazyn Reserve Focus Group |
Update from board representative Michelle Lewis to be provided as a standing item at each board meeting. |
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01/02/22 |
An update on the Reserve Management Plan project has been presented to all community boards including project timelines. The Open Spaces land audit is complete and is currently being worked through with Iwi partners ahead of the classification process. A large number of unclassified (albeit designated) reserves are within the Ātiawa rohe, and a dedicated sessions on 5 and 6 June should result in most, if not all, of these sites being ready to proceed to formal classification. |
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01/02/21 |
Through the previous Long-term Plan process the budget to renew Waikanae Park was reduced to around $500,000. This necessitated a scalable approach or a focus on only one of the components i.e. Play space or Skatepark. Council staff have recently managed to move a few projects and funding around with the result being an increased budget available to deliver a better outcome at Waikanae Park. As a result, staff have now included an additional step in the process to engage a landscape architect to come up with a high-level concept plan of the entire play space (playground, skate park, and the Waikanae market leased area). Two landscapes architects were part of the procurement process already allowing for staff to action this quickly. Staff will then liaise with the identified playground suppliers and the skate park provider who were part of Council’s procurement process for them to come up with detailed designs to go out for the first round of community engagement. Community engagement is set to begin late July or early August. |
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01/06/22 |
There is currently no plan or significant budget to address the existing Waikanae Beach Hall, which under Government Legislation must be strengthened by December 2033 if it is to remain open. The Council Property Unit are carrying out regular weekly inspections of this site, checking on the exterior and interior condition of the Hall. |
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22/11/22 |
Beach Access |
The Beach Accessways Asset Management Plan (AMP) was approved by the Strategy, Operations and Finance Committee in November 2023 as the overarching guiding principles for managing our Beach Accessways. This AMP signalled the need for consolidation and prioritising of upgrades against the stated Levels of Service. The Tracks and Trails Advisor continues to work through prioritised maintenance and repair requirements for beach accessways across the district. As part of this, internal workshops were held between all council departments with an interest in this space and a prioritised accessways maintenance plan is currently being compiled as per the Asset Management Plan. The wider operationalising of the program will not go out for further consultation (albeit the community boards will be kept updated), however the development of the six identified ‘Destination’ beach accessways would enjoy the same level of design input and public participation that our playground renewals and replacements have. BECA (coastal asset design specialists) have been engaged to design the first two of our Destination Beach Accessways at Maclean Park and Ōtaki Beach. Preliminary concept designs have been provided, however there is more to discuss and a workshop with the Waikanae Community Board is planned before progressing to a working design for Maclean Park. This will unpack additional considerations around ecology, environment, culture, education and finance to build on the accessibility lens currently covered. |
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2/5/23 |
Update from the Waikanae Community Board Chair to be provided as a standing item at each board meeting. |
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1/8/23 |
The first stage of Vision Kāpiti was completed late last year. A summary of community feedback on what’s important can be found here. The next stage of work will identify key stakeholders and opportunities and constraints that could help achieve our communities’ aspirations. This information will be shared in the coming months and help support work to test scenarios and community preferences and priorities. |
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12/9/23 |
Site preparation work commenced late April, with the contractor discovering corroded fixing channels that require replacement or modification ahead of further investigation works taking place. The new system for sealing incoming tidal flow has been fabricated and is awaiting trial, which is weather dependent. If the trial is successful, and the corroded fixing channels have been addressed, further investigation works are set to commence in June. |
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31/10/23 |
The Reikorangi Hall seismic and associated upgrade work has been completed, and the Hall has been opened and is now available for community and event bookings. The playground has also been installed and opened. The redundant exterior toilet (old tank) is to be removed, and so as to not damage the existing grounds, groundworks surrounding the area are now anticipated to take place in spring. |
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12. |
29/4/25 |
Waikanae Pop-up |
A brief update on the Waikanae Pop-up is appended at Attachment 1. |
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13. |
21/5/24 |
Schedule of Works Planned for Waikanae (2024/25 Financial Year) |
The schedule of works planned for Waikanae in the 2024/25 financial year is appended at Attachment 2. |
*No update to the item since the last Waikanae Community Board meeting.
1. Waikanae
Pop-up brief update ⇩ 
2. Schedule
of Works Planned for Waikanae (2024/25 Financial Year) ⇩
