Agenda of Ōtaki Community Board Meeting

Ōtaki Community Board Meeting Agenda

10 June 2025

7 He Kōrero Hou | Updates

7.1 Town Centre Planning Project: Ōtaki Town Centres - Draft Principles

Kaituhi | Author: Laura Bertelsen, Advisor Strategic Projects

Kaiwhakamana | Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

1 The purpose of this report is to seek feedback from the Ōtaki Community Board on the draft town centre principles for the Ōtaki Rail Town Centre and the Ōtaki Main Street Town Centre areas prior to consultation with the community.

Taunakitanga | RECOMMENDATIONS

That the Ōtaki Community Board:

A. Note and provide feedback on the draft Town Centre principles for Ōtaki.

B. Note that targeted engagement on the Town Centre Planning Project will begin, following endorsement by the Strategy, Operations, and Finance Committee in July 2025.

Tūāpapa | Background

2 The Ōtaki Community Board received an update on the Town Centre Planning project in March 2025 outlining the project scope, plan, and intended engagement touch points. Of note:

2.1 Town Centre Planning is a component of Vision Kāpiti. Vision Kāpiti is a three-stage project which provides a coordinated community-led approach to Council’s planning and development, by reflecting community needs to 2060 and beyond.

2.1.1 Vision Kāpiti, Stage One is now complete, which focused on engagement to determine the needs and aspirations of our communities for the future.

2.1.2 Vision Kāpiti, Stage Two is now underway, focusing on creating pathways based on community feedback, which will help inform the development of plans including for town centres in the district into the medium to long term.

2.2 The Ōtaki Town Centre project is not confirmed exclusive to the current zoned area, it will include consideration of areas on the perimeters of the relevant Ōtaki Town Centre areas, to ensure integration and alignment, as well as whether there are changes required in the current zoned areas.

2.3 McIndoe Urban, experienced urban planners, have undertaken a desktop and on-location analysis of the Town Centre areas, incorporating insights from the local community engagement undertaken as part of Vision Ōtaki and Vision Kāpiti. In parallel, Property Economics completed an economic analysis of the Town Centres. Together, these pieces of work and engagement with Council Staff have helped to inform the development of the draft principles for each of the Town Centres.

2.4 In addition to technical and elected member inputs, two dedicated workshops were held with iwi representatives to better understand their needs, values, and aspirations for the Town Centre areas. These workshops provided valuable cultural, historical, and place-based perspectives that have helped shape and inform the draft principles and ensured that they reflect and respect the aspirations of mana whenua.

He take | issues

3 Phase 1 of the Town Centres Planning Project involves setting principles for each ward, and their individual town centres initially; following which districtwide principles will be confirmed. The district-wide principles would include themes such as:

· Ensuring our Town Centres are accessible for our residents; and

· Supporting each Town Centre space to retain its unique identity within the district

4 The purpose of the principles is to underpin and guide planning, thinking, and design of the town scenarios that will be developed during Phase 2 of the project, which will occur across the medium to long-term.

5 The draft principles are derived from spatial and economic analysis, elected member input, Vision Ōtaki, and Vision Kāpiti feedback, targeted initial engagement and resulted in the following key findings:

5.1 Ōtaki Main Street has a strong cultural and spatial identity, centred around Main Street, Raukawa Marae, and Te Wānanga o Raukawa. It is pedestrian-oriented, walkable, and better connected to surrounding residential areas.

5.2 Ōtaki Rail has traditionally benefited from SH1 traffic; however, changes in the traffic flow may be contributing to emerging challenges, including limited pedestrian connectivity. At present, it appears to function more as a vehicle-oriented service hub, though there is potential to explore ways of enhancing its role for a broader range of users.

5.3 Both centres together have sufficient commercial land (12.5ha) to meet projected needs of the community through to 2043.

5.4 Integration with iwi-led development and environmental stewardship is crucial, especially regarding natural hazards and waterway health.

5.5 Iwi engagement highlighted the need for a culturally resonant, inclusive, and flexible development model that respects whakapapa and promotes local identity within Ōtaki.

6 Table 1 outlines the draft principles for each Town Centre Planning (Ōtaki Main Street, and Ōtaki Rail Town), for feedback by elected members, iwi partners, and the wider community. An engagement plan is outlined in the next steps section of this report to elicit feedback.

Table 1: Ōtaki Main Street Town Centre: Draft Principles

Draft Principle	Rationale
Reinforce Ōtaki’s distinctive cultural identity.	· Te Reo Māori and Nga Toi Māori set Ōtaki apart from other centres in the district. · Raukawa Marae and Te Wānanga o Raukawa anchor the ends of Main Street. · Sustainable design expresses kaitiakitanga and inter-generational timeframes. · Recent development at Te Wānanga o Raukawa demonstrates state-of-the-art design practices.
Showcase restored watercourses and other natural features.	· Linking past present and future, Taiao provides a foundation for cultural identity. · Watercourses increase connectivity by contributing off-road pathways. · Natural features complement the regular geometry of Ōtaki’s grid. · Responsiveness to natural systems frequently enhances resilience.
Draft Principle	Rationale
Retain a joined-up street network that connects people, activities and places.	· Ōtaki Town’s existing street grid is legible and pedestrian friendly. · Small rectangular blocks are efficient and receptive to intensification. · Development can occur incrementally if the existing spatial structure is retained. · Few new links are necessary because the centre is already highly connected.
Concentrate activity between Raukawa Marae and Te Wānanga o Raukawa	· Town centre activity is bracketed by Raukawa Marae and Te Wānanga o Raukawa. · Each side of Main Street has an almost unbroken pattern of shop fronts and shelter. · Continuous frontages emphasise Main Street’s pedestrian orientation. · At approximately 300m, Main Street is a comfortable length for walking.
Build a civic and community offering around Raukawa Marae and Māoriland Hub.	· Raukawa Marae and Māoriland Hub provide counterpoints to commercial activity. · A cultural focus at the east end of Main Street balances Te Wānanga o Raukawa in the west. · Ōtaki Library and Memorial Hall upgrades can complement other cultural activities. · Sites on the corner of Rangatira, Aotaki Streets, and Mill Road are further development opportunities.
Frame town centre activities with new housing that offers diverse lifestyle choices.	· Many Ōtaki Town houses have been occupied by the same family for generations. · New development can be directed away from these ‘generational houses. · Ngā Hapū o Ōtaki is investigating greenfield development on Anzac Road.

Table 2: Ōtaki Rail Town Centre: Draft Principles

Draft Principle	Rationale
Diversify activity within a consolidated town centre area.	· Mixed-use development can compensate for lost shopping activity. · Ōtaki Rail’s retail offering can complement that of Ōtaki Town. · Ōtaki Rail can serve as a hub for ‘track and trail’ activities within the district. · Arthur Street currently marks the northern limit of dual street frontages. · New World supermarket anchors the southern end of the town centre.
Showcase open spaces, restored watercourses and other natural features.	· An enhanced natural environment reinforces Ōtaki’s distinctive cultural identity. · Public open spaces become more important as residential density increases. · Ōtaki Rail sits astride the Mangapouri stream. · The Mangapouri stream engages Centennial Park, Jean Hing Place reserve and Ōtaki College. · Existing waterways are heavily modified and frequently traverse private property.
Draft Principle	Rationale
Facilitate medium-density housing between Arthur Street and Mill Road/ Rahui Road.	· Large commercial sites are ripe for comprehensive redevelopment. · Rural Production Zone land is out of place between the rail corridor and old highway. · Future residents can walk to shops, schools, public transport and open space reserves. · To the north and west, the area is framed by housing.
Create a high-amenity environment for walking and other active modes.	· New links can significantly expand the centre’s pedestrian area. · The railway station occupies a vehicle-oriented area with few pedestrian amenities. · Jean Hing Place and Pare-o-Mātangi Reserve are poorly connected to the centre. · Ōtaki College is less accessible because it occupies the centre of a superblock.
Anticipate a high-amenity public transport hub at Ōtaki Railway Station.	· The Palmerston North to Wellington passenger rail service is being upgraded. · It is desirable for Metlink’s suburban passenger service to be extended to Ōtaki. · A high-quality public transport experience supports residential development · Ōtaki Railway Station is a heritage building, that identifies the town.

Ngā kōwhiringa | Options

7 This report presents the draft principles for the Town Centres, developed through desktop analysis, consideration of Vision Paraparaumu feedback, Vision Kāpiti feedback, and iwi input for the Paraparaumu Community Board’s feedback.

8 The draft principles are designed to guide the development of the Town Centre planning scenarios in phase 2 of the project.

ngā Mahi panuku | next steps

9 Incorporate feedback received from the Ōtaki Community Board into the draft Town Centre Planning principles for the Ōtaki Main Street Town Centre and the Ōtaki Rail Town Centre. Also, incorporate feedback from iwi partners, ensuring the principles reflect their aspirations and values.

10 Seek endorsement from the Strategy, Operations and Finance Committee to proceed with public engagement on the draft principles for the Ōtaki Main Street Town Centre, Ōtaki Rail Town Centre, Waikanae Town Centre, and Paraparaumu Metropolitan Centre.

11 Table 3 outlines a high-level project plan for the Town Centre Planning Project engagement with consideration of the election period.

Table 3: Town Centre Planning Project plan

Timeframe	Activity	Details
July 2025 to September 2025	Public and targeted engagement	Engage on draft principles, spatial planning, and scenario development with: - Advisory groups - Property owners & developers - Businesses - Economic Development Kotahitanga Board - Kāpiti Housing Solutions Trust - Kāpiti Chamber - Business Associations - Schools/education providers - Wider community (via forums/events)
Timeframe	Activity	Details
Late October 2025	Preparation for Phase 2 Implementation	Begin work on developing spatial options for the Town Centre Project.
Early 2026	Development of Town Centre Plans	Bring options back to Community Boards and Elected members for input and feedback.

Ngā āpitihanga | Attachments

Nil

Ōtaki Community Board Meeting Agenda

10 June 2025

8 Pūrongo | Reports

8.1 Consideration of Applications for Funding

Kaituhi | Author: Anna Smith, Team Leader Governance

Kaiwhakamana | Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

1 This report details funding applications that have been received by the Ōtaki Community Board for consideration for the 2024/2025 year.

He whakarāpopoto | EXecutive summary

2 The Ōtaki Community Board has received eleven applications for funding for consideration at this meeting and one accountability report.

Te tuku haepapa | Delegation

3 The Ōtaki Community Board has the authority to consider this matter under part D point 7 of the Governance Structure and Delegations for the 2022-2025 Triennium.

Taunakitanga | RECOMMENDATIONS

A. That the Ōtaki Community Board approves a grant of $_____ to the Ōtaki & Districts Memorial RSA & Community Club to assist with the cost of purchasing a replacement Battery Powered Portable Sound system for the Otaki RSA to be used at outdoor occasions.

B. That the Ōtaki Community Board approves a grant of $_____ to the Friends of the Ōtaki Rotunda to assist with the cost of painting supplies for the restoration of the Ōtaki Rotunda.

C. That the Ōtaki Community Board approves a grant of $_____ to Nourish Trust to assist with the cost of providing Christmas Hampers to ease pressure for families doing it tough at Christmas.

D. That the Ōtaki Community Board approves a grant of $_____ to Predator Free Te Horo to assist with the cost of expanding their trapping network beyond the village centre and into the Ōtaki Ward.

E. That the Ōtaki Community Board approves a grant of $_____ to the Ōtaki Volunteer Fire Brigade to assist with the cost of hiring an arborist to prune the large, protected tree in the station yard.

F. That the Ōtaki Community Board approves a grant of $_____ to the Te Horo Hall Society Incorporated to assist with the cost of promoting and advertising the upcoming Te Horo Community Garden Trail.

G. That the Ōtaki Community Board approves a grant of $_____ to Kia rerekē ta hau, Ōtaki / In other words, Ōtaki to assist with the costs of the Kia rerekē ta hau, Ōtaki / In other words, Ōtaki, main event lunch, hosted by Levin-born Michèle A’Court and featuring ten professional storytellers (five local).

H. That the Ōtaki Community Board approves a grant of $_____ to Lucas Robins to assist with the cost of traveling to Melbourne with the Swimming NZ Tri-Series Youth Development Team in July.

I. That the Ōtaki Community Board approves a grant of $_____ to Fernando Figueroa Pereira to assist with the cost of supporting the youth volunteers from Ōtaki in attending the Cultural Diversity Festival 2025.

J. That the Ōtaki Community Board approves a grant of $_____ to the Horowhenua Community Camera Trust to assist with the cost of placing CCTV cameras (for community protection & Police support) on NZTA traffic lights structure on upgraded OSH1/Riverbank Road Corner.

K. That the Ōtaki Community Board approves a grant of $_____ to the Kapiti Coast Trails Trust to assist with the cost of website development in order to attract further funding for the development of recreation trails in the district.

L. That the Ōtaki Community Board notes the accountability reports received as attachment 13.

Tūāpapa | Background

4 This is the seventh Ōtaki Community Board meeting of the 2024/2025 financial year.

5 Grants are allocated in accordance with specific evaluation criteria (at Attachment 1).

6 All applicants have been advised by email of the meeting day, time, and venue.

He kōrerorero | Discussion

7 Eleven applications for funding have been received and are attached to this report (under separate cover) as Attachments 2-12. These applications have been attached ‘Under a Separate Cover’ and ‘Public Excluded’ due to the attachments containing personal information. The applications are summarised below.

8 Trist Reweti, on behalf of Ōtaki & Districts Memorial RSA has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of purchasing a replacement Battery Powered Portable Sound system for the Otaki RSA to be used at outdoor occasions.

9 Diane Buchan, on behalf of Friends of the Ōtaki Rotunda, has applied for an Ōtaki Community Board Grant of $500 to assist with the cost of painting supplies for the restoration of the Ōtaki Rotunda.

10 Gabrielle Ralph, on behalf of Nourish Trust, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of providing Christmas Hampers to ease pressure for families doing it tough at Christmas.

11 John Draper, on behalf of Predator Free Te Horo, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of expanding their trapping network beyond the village centre and into the Ōtaki Ward.

12 Ian King, on behalf of the Ōtaki Volunteer Fire Brigade, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of hiring an arborist to prune the large, protected tree in the station yard.

13 Judy Wood, on behalf of the Te Horo Hall Society Incorporated, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of promoting and advertising the upcoming Te Horo Community Garden Trail.

14 Fenn Gordon, on behalf of Kia rerekē ta hau, Ōtaki / In other words, Ōtaki, has applied for an Ōtaki Community Board Grant of $750 to assist with the costs of the Kia rerekē ta hau, Ōtaki / In other words, Ōtaki, main event lunch, hosted by Levin-born Michèle A’Court and featuring ten professional storytellers (five local).

15 Lynsay Robins, on behalf of Lucas Robins, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of traveling to Melbourne with the Swimming NZ Tri-Series Youth Development Team in July.

16 Fernando Figueroa Pereira has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of supporting the youth volunteers from Ōtaki in attending the Cultural Diversity Festival 2025.

17 Ted Melton, on behalf of the Horowhenua Community Camera Trust, has applied for an Ōtaki Community Board Grant of $5,378 to assist with the cost of placing CCTV cameras (for community protection & Police support) on NZTA traffic lights structure on upgraded OSH1/Riverbank Road Corner.

18 Bruce Henderson, on behalf of the Kapiti Coast Trails Trust, has applied for an Ōtaki Community Board Grant of $5,000 to assist with the cost of website development in order to attract further funding for the development of recreation trails in the district.

He take | Issues

19 There are no issues to be considered.

Ngā kōwhiringa | Options

20 There are no options to be considered.

Mana whenua

21 There has been no direct engagement with mana whenua regarding this report.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

22 There are no climate change matters to be considered.

Ahumoni me ngā rawa | Financial and resourcing

23 Budget allocations for the 2024/2025 financial year for the Ōtaki Community Board Grant Fund are as follows in the table.

Fund

2024/25

budget

allocation

Total allocated

to date

Grant Money returned

Total unallocated

to date

Ōtaki Community Board Grant Fund

$27,979

$21624

$ 0

$6,355

24 Community Board Grants approved for the 2024/2025 are as follows:

Date	Recipient	Purpose of Grant	Amount
23 July 2024	Nourish Trust	To assist with the cost of providing Christmas hampers for families in the Ōtaki community doing it tough at Christmas.	$750
23 July 2024	Jeana Bevan	To assist with the costs associated with an exchange student visit to Spain for two months in November 2024.	$750
23 July 2024	Community Coffee and Chat	To assist with venue hire costs.	$750
23 July 2024	Moahuia Goza	To assist with the cost of travelling to China for Kapa Haka performances.	$650
23 July 2024	Jacinta Patten	To assist with the cost of venue hire for the homeschool co-op’s weekly meetings.	$724
23 July 2024	OC Kohatu: Ōtaki College	To assist with the cost of attending the 2024 Lower North Island Secondary Schools Netball winter tournament in Taradale.	$750
23 July 2024	Kāpiti Crop Swap	To assist with venue hire costs and event promotion.	$750
27 Aug 2024	Michelle Deerheart	To assist with the costs of buying wool for volunteer knitters to provide hand knitted singlets to whānau that come through antenatal education at Bumps to Babies.	$750
27 Aug 2024	Rāhui Māreikura	To assist with the costs of running the Rāhui Māreikura Girls Rugby programme.	$750
27 Aug 2024	Ōtaki Sports Club	To assist with the costs of purchasing tennis balls for junior interclub tennis matches programme.	$750
15 Oct 2024	Wellington Area Trail Riding Club	To assist with the cost of holding two club riding events within the Ōtaki area.	$750
15 Oct 2024	Home 4 All	To assist with the costs of buying a trailer for their Duo-bike which will enable cycling with three of their visitors instead of one	$750
15 Oct 2024	Kapiti Concert Orchestra	To assist with the costs of holding their annual concert in Ōtaki.	$750
15 Oct 2024	Friends of the Ōtaki Foodbank	To assist with the costs of their annual collection for the Ōtaki Foodbank to be held on Saturday 30 November	$750
15 Oct 2024	Ōtaki Volunteer Fire Brigade	To assist with ongoing maintenance and compliance costs of the two vintage fire engines.	$750
26 Nov 2024	Ōtaki Presbyterian Church	To assist with the costs in purchasing a table tennis table to expand their weekly sausage sizzle for local rangatahi	$700
26 Nov 2024	Kokoro Frost	To assist with the cost of attending the 2024 World Short Course Championships in Budapest, Hungary.	$750
26 Nov 2024	Suzane Duker/ Emma Whiterod	To assist with the costs of seven Ōtaki children competing in the National competition in February of next year in Auckland as part of the Horowhenua Kapiti Under 16 touch rugby team.	$1500
26 Nov 2024	Mary Coleman	To assist with the cost of providing free face painting as part of the community family race day on Sunday 19 January 2025.	$750
26 Nov 2024	Cara Guy	To assist with the cost of representing New Zealand on the Global Development Tour organised by United Nations Youth.	$750
11 March 2025	Amicus Club of Ōtaki	To assist with the cost of bus trips for members.	$800
11 March 2025	Ōtaki & Districts Memorial RSA & Community Club	To give koha to our servicemen that contribute to RSA events and pay for the breakfast at the RSA after the Dawn Service.	$750
11 March 2025	Ōtaki Foodbank	To assist with the cost of providing food parcels to the community as demand is increasing.	$750
11 March 2025	Ōtaki Toy Library	To assist with purchasing new toys for the Toy Library.	$750
11 March 2025	Jahvahn Kepa	To assist with the cost of attending his Muay Thai NZ Title Fight in Gisborne.	$750
11 March 2025	Ōtaki Scouts	To assist with the cost of repainting the Ōtaki Scout Hall roof.	$750
29 April 2025	Mallery Henderson	To assist with the cost of travelling to officiate at the 2025 Roller Derby World Cup in Austria.	$750
29 April 2025	Kapiti Loss and Grief Support Trust	To assist with the cost of running the WAVES Bereaved by Suicide Support Group	$750

25 Attached to this report as Attachment 13 (under a separate cover) is one accountability report received since the last Ōtaki Community Board meeting.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

26 There are no legal or risk matters to be considered.

Ngā pānga ki ngā kaupapa here | Policy impact

27 As noted previously, grants are allocated in accordance with established criteria (attached to this report as Attachment 1).

TE whakawhiti kōrero me te tūhono | Communications & engagement

28 Board members actively engage with the community to promote the various grants available.

29 Information on grants and the application process are also available via the Council’s website.

30 All applicants will be contacted via email once decisions around funding have been made.

Te mahere tūhono | Engagement planning

31 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

32 Successful grants are communicated through the Council’s usual communication channels.

Ngā āpitihanga | Attachments

1. Ōtaki Community Board Grant Criteria and Application Form ⇩

2. Ōtaki & District Memorial RSA - Application for Funding - Public Excluded (under separate cover)

3. Friends of the Ōtaki Rotunda - Application for Funding - Public Excluded (under separate cover)

4. Nourish Trust - Application for Funding - Public Excluded (under separate cover)

5. Predator Free Te Horo - Application for Funding - Public Excluded (under separate cover)

6. Ōtaki Volunteer Fire Brigade - Application for Funding - Public Excluded (under separate cover)

7. Te Horo Hall Society Incorporated - Application for Funding - Public Excluded (under separate cover)

8. Kia rerekē ta hau, Ōtaki / In other words, Ōtaki - Application for Funding - Public Excluded (under separate cover)

9. Lucas Robins - Application for funding - Public Excluded (under separate cover)

10. Fernando Pereira - Application for funding - Public Excluded (under separate cover)

11. Horowhenua Community Camera Trust - Application for funding - Public Excluded (under separate cover)

12. Kapiti Coast Trails Trust - Application for Funding - Public Excluded (under separate cover)

13. Ōtaki Volunteer Fire Brigade - Accountability Report - Public Excluded (under separate cover)

Ōtaki Community Board Meeting Agenda

10 June 2025

10 Ngā Take e Mahia ana | Matters Under Action

10.1 Matters Under Action

Author: Anna Smith, Senior Advisor, Democracy Services

Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

The purpose of this report is to present the Ōtaki Community Board with the updated matters under action (as of 4 March 2025) to review and note.

OMMENDATIONS

That the Ōtaki Community Board notes the following matters under action.

Item	Date Raised	Matter	Progress	Reporting Responsibility
1	March 2025	Ōtaki Civic Theatre Vandalism Update	Construction work at the Ōtaki Civic Theatre started as scheduled in March, and to date is on track for completion at the end of January 2026 as programmed. Over the coming 10 months, work will be carried out to seismically strengthen the existing theatre structure, while maintaining its integrity and character as an Art Moderne building As part of the scope of works the existing Theatre facility accessibility will also be improved, with a new accessible toilet facility being installed, as part of the upgrade. The Kia Maumaharatia mural on the theatre’s western exterior wall is recognised as part of the living heritage of the building, so during construction the mural will be covered and reinstated just prior to the completion of the project. Vandalism is a constant issue for the Property Team across the Kapiti region, which is disheartening, especially for our Rate payers, and Council staff alike, when Council assets are either vandalised or stolen. These can range from the interior or exterior of Council owned buildings or facilities being vandalised or assets stolen, and Graffiti sprayed on or around Council owned properties, the costs associated with the repair or replacement of these assets due to negative behaviour is forever increasing, and is a cost that cannot be forward planned or budgeted for.	Staff
2	September 2014	Ōtaki Beach Open Space Development	The Road stopping is not feasible; however, work will continue around the future of the management of the natural open space area at Ōtaki Beach. An update regarding the future of this space has been requested sometime over the next few months (September or October 2024). The team have advised that: 1. The budget for the development of the Ōtaki Beach area is included in the LTP through to 2026. 2. The majority of budget (>$300k) is signalled for the 2025/26 FY, but concept design work and consultation will be kicking off this FY. Procurement of a service provider for this Development Plan is underway. 3. Complimentary budgets i.e. for Ōtaki Educational Signage and Beach accessway renewals are also being factored into a wholistic ‘One’ project approach for this location. The Board have raised the refurbishment of Pavilion as an issue to be considered during the development. Cr Warwick recommended the board provide feedback on proposed Freedom Camping Policy review in relation to the beach front carparks.	Staff
3	March 2024	Revocation Updates	No updates at the present time, although on track for lane closure on the bridge in May for 4 – 6 months. Bridge lane closure has been put back and Waka Kotahi are looking at applying for consent to building scaffolding on riverbed to avoid long term lane closure. Andrew Torr – at this time consultants are working on the design. Contract will follow, work expected to be completed 2025. Bridge update from Cam – given up on working on the riverbed. Going to lane closures starting in August. August – December lane closures one lane at a time. January/February lane closures during working hours only. Waka Kotahi brought an update to the October meeting. Revocation works have begun around Te Horo Beach road, Cam has asked for timing and project information to be provided. Chris Moller, Senior Project Manager updated the board on current progress at the 29 April 2025 meeting.	Board (Cam)
4	May 2024	Problem areas - CCTV	Problem areas to be nominated. Jackie, Simon and Cam presented on this issue at the Strategy, Operations and Finance Committee meeting. Simon Black has invited the Horowhenua Community Camera Trust to attend the 10 June 2025 meeting as a deputation.	Board (Simon)
5	July 2024	Clifton Cottage	Clifton Cottage is scheduled to be made weathertight and left as is. Cr Warwick has requested signage for toilets on the south bank. Community Board requests a report back on Clifton Cottage, consultation highlighted a request for restoration and that the building be made useable. Is this Waka Kotahi? What commitment was made during the process regarding this building? Is there heritage status? Request for public toilets on south bank. Staff advise that no formal commitment for this work can be found. Cam will follow up with former Ōtaki Ward Councillor to confirm board members recollection of the consultation. Cr Warwick has forwarded to the board the response to her OIR regarding the building. Land will be surplus and offered to council or back to owner or sold. The board have identified a need for signage on that side of Riverbank to say where toilets are. The Manager, Parks Open Space and Environment has agreed that there is a possibility that council could work with Greater Wellington Regional Council to support this. The Ōtaki river corridor is Greater Wellington’s responsibility to manage and control.	Staff Board Members
6	July 2024	Paper road off Te Roto Road	Cr Warwick has organised a meeting with Greater Wellington regarding the issues – access and parking. Cr Warwick updated the board; a management plan is to be implemented. Water quality is a major issue. Cr Warwick followed up with Darren. Discussions are ongoing. Cr Warwick has requested that Greater Wellington add this to their Annual Plan. There are currently no further updates on this.	Board - Cr Warwick
7	August 2024	Railway Station Repairs & Maintenance	Paint has been gifted to paint the railway station building – potential for a community working bee to re-paint the building. Greater Wellington are currently looking into this and liaising with LINZ.	Board
8	March 2025	Parking on Te Roto Road	Cr Warwick has met with Chief Executive, Darren Edwards regarding investigating potential Council owned land that could be used for parking. Ōtaki Community Board to ask Rob McIndoe if he could supply photos for evidence.	Cr Warwick


RĀRANGI TAKE AGENDA Poari ā-Hapori o Ōtaki \| Ōtaki Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Ōtaki \| Ōtaki Community Board will be held on:
Te Rā \| Date:	Tuesday, 10 June 2025
Te Wā \| Time:	7.00pm
Te Wāhi \| Location:	Gertrude Atmore Supper Room Memorial Hall Main Street Ōtaki
Kris Pervan Group Manager Strategy & Growth

Mr Cam Butler	Chair
Mr Simon Black	Deputy
Mrs Jackie Elliott	Member
Ms Christine Papps	Member
Cr Shelly Warwick	Member