|
|
|
|
RĀRANGI TAKE AGENDA
Poari ā-Hapori o Raumati | Raumati Community Board Meeting |
|
|
I hereby give notice that a Meeting of the Poari ā-Hapori o Raumati | Raumati Community Board will be held on: |
|
|
Te Rā | Date: |
Tuesday, 20 May 2025 |
|
Te Wā | Time: |
7:00 pm |
|
Te Wāhi | Location: |
Puoro 1, Te Raukura ki Kāpiti 34A Raumati Road Raumati Beach |
|
Sean Mallon Group Manager Infrastructure and Asset Management |
|
|
Raumati Community Board Meeting Agenda |
20 May 2025 |
Kāpiti Coast District Council
Notice is hereby given that a meeting of the Poari ā-Hapori o Raumati | Raumati Community Board will be held in Puoro 1, Te Raukura ki Kāpiti, 34A Raumati Road, Raumati Beach, on Tuesday 20 May 2025, 7:00 pm.
Poari ā-Hapori o Raumati | Raumati Community Board Members
|
Mr Bede Laracy |
Chair |
|
Mr Jonny Best |
Deputy |
|
Ms Tarn Sheerin |
Member |
|
Mr Tim Sutton |
Member |
|
Cr Sophie Handford |
Member |
|
20 May 2025 |
Te Raupapa Take | Order Of Business
4 He Wā Kōrero ki te Marea | Public Speaking Time
5 Ngā Teputeihana | Deputations
6 Ngā Take a ngā Mema | Members’ Business
8.1 Consideration of Applications for Funding
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
10 Ngā Take e Mahia ana | Matters Under Action
11 Karakia Whakamutunga | Closing Karakia
1 Nau mai | Welcome
3 Te Tauākī o Te Whaitake ki ngā Mea o te Rārangi Take | Declarations of Interest Relating to Items on the Agenda
Notification from Elected Members of:
3.1 – any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting, and
3.2 – any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968
4 He Wā Kōrero ki te Marea | Public Speaking Time
5 Ngā Teputeihana | Deputations
6 Ngā Take a ngā Mema | Members’ Business
(a) Leave of Absence
(b) Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting)
(c) Community Board Members’ Activities
|
20 May 2025 |
8 Pūrongo | Reports
8.1 Consideration of Applications for Funding
Kaituhi | Author: Jessica Mackman, Senior Advisor Governance
Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management
Te pūtake | Purpose
1. This report details applications to the Discretionary Grants Fund and the Vision Raumati Grants Fund received by the Raumati Community Board for consideration for the 2024/2025 year; and notes any accountability reports received.
He whakarāpopoto | Executive summary
2. The Raumati Community Board has five Discretionary grant applications and two Vision Raumati grant applications to consider at this meeting and one accountability report.
3. The Board have $3,298.00 remaining in the Discretionary Grants Fund and $15,000.00 in the Vision Raumati Grants Fund to disperse in the 2024/2025 year.
Te tuku haepapa | Delegation
4. The Raumati Community Board has delegated authority as at section D of the Governance Structure and Delegations for the 2022-2025 Triennium, approved by Council 24 November 2022:
Approving criteria for, and disbursement of, community-based grant funds as approved through the Long Term Plan or Annual Plan.
Taunakitanga | RECOMMENDATIONS
A. That the Raumati Community Board approves a Discretionary Grant of $......... to the Combined Lions Clubs of Kāpiti Inc. to assist with the costs of advertising and printing to promote the Club’s annual collection for the Kāpiti Community Foodbank.
B. That the Raumati Community Board approves a Discretionary Grant of $......... to Kamal Patel to assist with the costs of organising an Indian Cultural Festival and to support travel to the event for Kāpiti residents.
C. That the Raumati Community Board approves a Discretionary Grant of $......... to The Kāpiti Loss and Grief Support Trust to assist with the costs of holding a further WAVES Bereaved by Suicide Support Group for the wider Kāpiti community.
D. That the Raumati Community Board approves a Discretionary Grant of $......... to Nourish Trust to assist with the costs of providing food hampers to Raumati families in need at Christmas.
E. That the Raumati Community Board approves a Discretionary Grant of $......... to Louie Vatble to assist with the costs of representing the Ricki Herbert Football Academy in an International football tournament in Christchurch in July 2025.
F. That the Raumati Community Board approves a Vision Raumati Grant of $......... to the Whareroa Guardians Community Trust to support the ongoing restoration and development of the Whareroa Farm Recreation Reserve.
G. That the Raumati Community Board approves a Vision Raumati Grant of $......... to the Kāpiti Coast Trails Trust to assist with the costs of developing a website and commissioning a preliminary report to expand and improve the district’s nature-based trails network.
H. That the Raumati Community Board notes the accountability report received, as attached under a separate cover as Appendix 10.
Tūāpapa | Background
5. This is the final meeting of the Raumati Community Board of the 2024/2025 financial year.
6. Discretionary Grants and Vision Raumati Grants are allocated in accordance with established criteria, appended to this report as Appendices 1-2.
7. The applicants have been advised by email of the meeting date and time.
He kōrerorero | Discussion
8. Seven applications for funding have been received and are attached to this report (under separate cover) as Appendices 3-9.
9. The applications are public excluded under clause 7(2)(a), section 48(1)(a)(i) of the Local Government Official Information and Meetings Act 1987 due to the personal information contained within. The applications are summarised in this report.
10. There is currently $3,298.00 remaining in the Discretionary Grants Fund and $15,000.00 available in the Vision Raumati Grants Fund to disperse in the 2024/2025 financial year. These amounts do not roll over to the next financial year.
The following applications are seeking total funding of $ from the Discretionary Grants Fund.
11. Murray Wadham, on behalf of the Combined Lions Clubs of Kāpiti Inc., has applied for a grant under the Discretionary Grants Fund of $300.00 to assist with the costs of advertising and printing to promote the Club’s annual collection for the Kāpiti Community Foodbank.
12. Kamal Patel has applied for a grant under the Discretionary Grants Fund of $1,200.00 to assist with the costs of organising an Indian Cultural Festival and to support travel to the event for Kāpiti residents.
13. The Kāpiti Loss and Grief Support Trust has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of holding a further WAVES Bereaved by Suicide Support Group for the wider Kāpiti community.
14. Gabrielle Ralph, on behalf of Nourish Trust, has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of providing food hampers to families in need in the Raumati community at Christmas.
15. Louie Vatble, on behalf of Nourish Trust, has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of representing the Ricki Herbert Football Academy in an International football tournament in Christchurch in July 2025.
The following applications are seeking total funding of $10,000.00 from the Vision Raumati Grants Fund.
16. Ann Evans, on behalf of the Whareroa Guardians Community Trust, has applied for a grant under the Vision Raumati Grants Fund of $5,000.00 to support the ongoing restoration and development of the Whareroa Farm Recreation Reserve. Funding would assist with the costs of:
a. Developing a “nature trail” for families which would highlight the reserve’s different habitats, biodiversity, historic features and art installations, supported by signage, a map and online resources; and
b. Continuing a programme of restorative planting at the Reserve; including nature corridor planting along streams and an extension of wetland planting in the South Whareroa Stream catchment.
17. Bruce Henderson, on behalf of the Kāpiti Coast Trails Trust, has applied for a grant under the Vision Raumati Grants Fund of $5,000.00 to support the Trust’s vision to expand and improve the Kāpiti Coast’s trails network, creating an inter-connected network of safe, sustainable off-road trails for walking, biking and horse-riding. Funding would assist with the costs of:
a. Developing a website to share and communicate plans, connect with others, attract funding and showcase the district; and
b. Commissioning a preliminary report (ecological impact study) for the proposed Paekākāriki to Pāuatahanui trail, a key section of the trail which links Raumati with Wellington.
He take | Issues
18. There are no issues to be considered within this report.
Ngā kōwhiringa | Options
19. There are no options to be considered within this report.
Mana whenua
20. There has been no engagement with mana whenua regarding this report.
Panonitanga Āhuarangi me te Taiao | Climate change and Environment
21. There are no climate change and environment considerations required within this report.
Ahumoni me ngā rawa | Financial and resourcing
22. The Raumati Community Board is allocated $26,548.00 for grants funding for the 2024/2025 financial year.
23. At its meeting of 25 February 2025, the Raumati Community Board resolved to establish a new grants fund, the Vision Raumati Grants Fund, transferring $15,000.00 from the Discretionary Grants Fund to the Vision Raumati Grants Fund to disperse in the 2024/2025 financial year.
24. Budget allocation for the 2024/2025 financial year for the Raumati Community Board is summarised below:
|
Fund |
2024/25 budget allocation |
Total allocated to date |
Total unallocated to date |
|
Discretionary Grants Fund |
$11,548.00 |
$8,250.00 |
$3,298.00 |
|
Vision Raumati Grants Fund |
$15,000.00 |
$0.00 |
$15,000.00 |
|
|
$26,548.00 |
$8,250.00 |
$18,298.00 |
25. Discretionary Grants dispersed by the Raumati Community Board for the 2024/2025 year are as follows:
|
Discretionary Fund |
||||
|
Date |
Recipient |
Amount |
Purpose of Grant |
Report Back |
|
13/08/24 |
Loss and Grief Centre Kāpiti |
$750.00 |
To assist with the costs of delivering a second WAVES Bereaved by Suicide Support Group programme. |
Report Received |
|
13/08/24 |
Te Ara Korowai |
$750.00 |
To assist with the costs of purchasing art supplies for the Centre’s community art classes. |
Report Due Feb 2025 |
|
13/08/24 |
Raumati South Residents' Association |
$750.00 |
To assist with the costs of repairing the Raumati South Community noticeboard. |
Verbal Report Received |
|
13/08/24 |
Home4All |
$750.00 |
To assist with the cost of purchasing a trailer for the group’s Duo-bike. |
Report Received |
|
12/11/24 |
Cancer Society of NZ (Wellington Division) |
$750.00 |
To assist with the cost of purchasing garden maintenance supplies and foldable chairs for the Kāpiti Support Centre |
Report Due Jun 2025 |
|
12/11/24 |
Wai Ata |
$750.00 |
To assist with the cost of running the Rangi Mārie Peace Festival in Queen Elizabeth Park in November 2024. |
Report Due Jun 2025 |
|
25/02/25 |
Actively Coping With Cancer Group |
$750.00 |
To assist the group with the costs of hall hire at the Kāpiti Uniting Parish. |
Report Due Aug 2025 |
|
25/02/25 |
Theo Arraj |
$750.00 |
To assist with the costs of completing remedial work on the mural in Raumati Beach Village. |
Report Received |
|
08/04/25 |
Kāpiti US Marines Trust |
$750.00 |
To assist with the costs of the Trust’s annual Memorial Day service at Queen Elizabeth Park in May 2025. |
Report Due Aug 2025 |
|
08/04/25 |
Kāpiti College Hauora |
$750.00 |
To assist with the costs of establishing a breakfast club for students at the College. |
Report Due Aug 2025 |
|
08/04/25 |
Whareroa Guardians Community Trust |
$750.00 |
To assist with the costs of plant guards to support the Trust’s annual planting programme at Whareroa Farm Reserve. |
Report Due Aug 2025 |
26. Attached to this report as Appendix 10 is one accountability report received since the last funding report to the Raumati Community Board on 8 April 2025.
27. The accountability report has been attached under separate cover and is public excluded under clause 7(2)(a), section 48(1)(a)(i) of the Local Government Official Information and Meetings Act 1987 due to the personal information contained within.
Ture me ngā Tūraru | Legal and risk
28. There are no legal or risk considerations in this report.
Ngā pānga ki ngā kaupapa here | Policy impact
29. Grants are allocated in accordance with established criteria, attached as Appendices 1 - 2 to this report.
Te whakawhiti kōrero me te tūhono | Communications & engagement
Te mahere tūhono | Engagement planning
30. This matter has a low level of significance under the Council’s Significance and Engagement Policy.
Whakatairanga | Publicity
31. Board Members play an active role in the community in promoting the grants available.
32. Information on the grants and the application process is available via the Council’s website.
33. Grant applicants will be contacted via email once funding decisions have been made.
Ngā āpitihanga | Attachments
1. Raumati
Community Board Discretionary Grants Criteria ⇩ 
2. Raumati
Community Board Vision Raumati Grants Criteria ⇩
3. RCB Discretionary Grant Application - The Combined Lions Clubs of Kāpiti -Section 7(2)(a) Privacy - Public Excluded (under separate cover)
4. RCB Discretionary Grant Application - Kamal Patel - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
5. RCB Discretionary Grant Application - Kāpiti Loss and Grief Support Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
6. RCB Discretionary Grant Application - Nourish Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
7. RCB Discretionary Grant Application - Louie Vatble - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
8. RCB Vision Raumati Grant Application - Whareroa Guardians Community Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
9. RCB Vision Raumati Grant Application - Kāpiti Coast Trails Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
10. RCB Accountability Report - Kamal Patel - Section 7(2)(a) Privacy - Public Excluded (under separate cover)
|
20 May 2025 |
8.2 Chairperson's Report
Kaiwhakamana | Authoriser: Bede Laracy, Raumati Community Board Chair
Te pūtake | Purpose
1 This Chairperson’s report proposes a recommendation to Council from the Raumati Community Board and supports a verbal update to be provided by the Chair at the meeting.
Te tuku haepapa | Delegation
2 The Chairperson of a meeting may prepare a report to be included in the agenda on any matter which falls within the responsibilities of that meeting, as described in its terms of reference (Raumati Community Board Standing Order 9.6).
Taunakitanga | RECOMMENDATIONS
A. That the Raumati Community Board requests the Kāpiti Coast District Council to accept Ecoreef's offer of installing 50 metres of seawall free of charge as a trial on the Kāpiti Coast.
B. The Community Board recommends that the Council engage Ecoreef to install this seawall to protect the Council’s Reserve land and adjacent sewer just south of the Arawa Street beach entrance.
Ngā āpitihanga | Attachments
Nil
|
20 May 2025 |
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Author: Jessica Mackman, Senior Advisor Governance
Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management
|
Taunakitanga | Recommendations That the minutes of the Raumati Community Board meeting of 8 April 2025 be accepted as a true and correct record.
|
Ngā āpitihanga | Attachments
1. Minutes
of the Raumati Community Board Meeting of 8 April 2025 ⇩ 
|
20 May 2025 |
10 Ngā Take e Mahia ana | Matters Under Action
Author: Jessica Mackman, Senior Advisor Governance
Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management
Matters under Action
Attached as Appendix 1 are the current matters under action for the Raumati Community Board to
review and note.
|
Taunakitanga | Recommendations That the Raumati Community Board meeting notes the attached matters under action. |
Ngā āpitihanga | Attachments
1. Raumati
Community Board Matters Under Action - as at May 2025 ⇩
