Agenda of Paraparaumu Community Board Meeting

Paraparaumu Community Board Meeting Agenda

6 May 2025

7 He Kōrero Hou | Updates

7.1 Maclean Park Storytelling

Kaituhi | Author: Dave Hardy, Manager Project Management Office

Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management

Te pūtake | Purpose

1 To introduce the Maclean Park Storytelling project.

Taunakitanga | RECOMMENDATIONS

A. That the Paraparaumu Community Board appoint a member to work with officers and other partners/stakeholders on this project.

Tūāpapa | Background

2 As part of Council’s decision not to proceed with the Te Uruhi facility in March 2023 they resolved the following:

“That Council reflects on the key outcomes Te Uruhi was seeking to achieve and, alongside key partners and stakeholders, builds on or develops work streams to deliver on these aspirations.

We see the aspirations as including:

· to enhance biosecurity and visitor experience of travelling to Kāpiti Island

· to provide opportunity for mana whenua stories to be told in an integrated, visible and mana enhancing way to refine and tell our Kāpiti story

· to support our destination marketing and sense of self and place.”

3 This project picks up on the storytelling aspirations of Te Uruhi.

He take | issues

4 There are linkages between this project and the Beach Accessways project being led by the Parks Team.

Ngā kōwhiringa | Options

5 There are no options to be considered within this report.

ngā Mahi panuku | next steps

6 Engagement May/June.

7 Stories identified and prioritised by the end of August ready to start the design process in September.

8 Construction and installation of the collateral in early 2026.

Ngā āpitihanga | Attachments

1. Maclean Park Storytelling Presentation ⇩

Paraparaumu Community Board Meeting Agenda

6 May 2025

8 Pūrongo | Reports

8.1 Considerations of Applications for Funding

Kaituhi | Author: Evan Dubisky, Advisor Governance

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 For the Paraparaumu Community Board to consider applications to the Discretionary Fund and to note Accountability Reports of previous funding recipients.

He whakarāpopoto | EXecutive summary

2 Not required for this report.

Te tuku haepapa | Delegation

3 The Paraparaumu Community Board has delegated authority under section D of the
2022-2025 Governance Structure to consider and approve grant funding applications. The section states that the community board has the delegation to:

Approve criteria for, and disbursement of, community-based grant funds as approved through the Long-Term Plan or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Ashton Foote to partially cover the registration fee for attending the Asia Pacific Youth Touch Cup in Brisbane in May 2025.

B. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Lucas Foote to partially cover costs of attending the Babe Ruth Baseball World Series in Arkansas, USA.

C. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Rebus Club of Paraparaumu Beach Inc to contribute towards costs for hall rentals for monthly club meetings.

D. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Homes for Good Trust to cover the costs of hall hire and accompanying food and beverages for public meetings in Paraparaumu.

E. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Concert Orchestra to reduce an estimated budget shortfall for a concert of Elgar works on 17 May at Te Raukura ki Kapiti.

Tūāpapa | Background

4 This is the sixth Paraparaumu Community Board meeting of the 2024/2025 financial year.

5 To allocate Discretionary Grants, the Board should duly consider the established criteria, attached as Appendix 1 to this report.

6 Once funding has been approved and allocated to applicants, accountability reports will be required two months after the event or activity for which the grant was awarded takes place.

He kōrerorero | Discussion

7 The following applications for funding have been received and are attached as Appendix 2 (Under a Separate Cover and Public Excluded due to the attachments containing personal information) to this report and summarised below.

8 Ashton Foote
Kim Foote, on behalf of Ashton Foote, has applied for a grant of $750 to partially cover the registration fee for attending the Asia Pacific Youth Touch Cup in Brisbane in May 2025.

9 Lucas Foote
Kim Foote, on behalf of Lucas Foote, has applied for a grant of $750 to partially cover costs of attending the Babe Ruth Baseball World Series in Arkansas, USA.

10 Rebus Club of Paraparaumu Beach Inc
Nancy McBeth, on behalf of Rebus Club of Paraparaumu Beach Inc, has applied for a grant of $750 to contribute towards costs for hall rentals for monthly club meetings.

11 Homes for Good Trust
Robin Gunston, on behalf of Homes for Good Trust, has applied for a grant of $482.50 to cover the costs of hall hire and accompanying food and beverages for public meetings in Paraparaumu.

12 Kapiti Concert Orchestra
Ruth McKenzie, on behalf of Kapiti Concert Orchestra, has applied for a grant of $750 to reduce an estimated budget shortfall for a concert of Elgar works on 17 May at Te Raukura ki Kapiti.

13 The discretionary grant applications under consideration in this report total $3,482.50.

He take | Issues

14 There are no issues to consider.

Ngā kōwhiringa | Options

15 There are no options to consider for this report.

Mana whenua

16 Mana whenua have not been consulted as part of this report. The funding allocation is fully within the delegation of the Paraparaumu Community Board to consider.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

17 There are no climate change and environment considerations within this report.

Ahumoni me ngā rawa | Financial and resourcing

18 Budget allocations for the 2024/2025 financial year for the Paraparaumu Community Board Discretionary Grant are as follows:

2024/2025 budget allocation	Total allocated to date	Total unallocated to date
$32,215.38	$18,413.40	$13,801.98

19 One accountability report has been received from the 2023/2024 financial year and one accountability reports have been received from the 2024/2025 financial year, attached in Appendix 3 (Under a Separate Cover and Public Excluded due to the attachments containing personal information). A list of Discretionary Grants approved by the Paraparaumu Community Board in those financial years are attached as Appendix 4.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

20 There are no legal or organisational risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

21 Grants are allocated in accordance with the established criteria as per Appendix 1 to this report.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

22 This matter has a low level of significance under Council’s Significance and Engagement Policy and engagement was not conducted prior to decision making.

Whakatairanga | Publicity

23 Board Members play an active role in the community in promoting the discretionary grants available. Details are also made available on Council’s website.

Ngā āpitihanga | Attachments

1. Paraparaumu Community Board Discretionary Grant Fund Criteria ⇩

2. Discretionary Grant Applications received since 26 March 2025. Privacy, Section 7(2)(a) - Public Excluded (under separate cover)

3. Accountability Reports Received Since 26 March 2025. Privacy, Section 7(2)(a) - Public Excluded (under separate cover)

4. Combined List of Previous Grant Recipients for 2023/24 and 2024/25 financial years ⇩


RĀRANGI TAKE AGENDA Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board will be held on:
Te Rā \| Date:	Tuesday, 6 May 2025
Te Wā \| Time:	6.30pm
Te Wāhi \| Location:	Council Chamber Ground Floor, 175 Rimu Road Paraparaumu
Mark de Haast Group Manager Corporate Services

Mr Glen Olsen	Chair
Mr Guy Burns	Deputy
Mr Bernie Randall	Member
Mr Karl Webber	Member
Cr Glen Cooper	Member
Cr Kathy Spiers	Member