|
Grants Allocation Committee (Districtwide
Facility Hire Remissions) Meeting Agenda
|
6 May 2025
|
7 Pūrongo
| Reports
7.1 Consideration
of Applications for Districtwide Facility Hire Remission
Kaituhi |
Author: Tracey
Waye, Executive Assistant Customer and Community
Kaiwhakamana
| Authoriser: Brendan Owens, Group Manager Customer and
Community
Te pūtake |
Purpose
1 This
report details applications to the Districtwide Facility Hire Remissions Grants
Fund for consideration by the Grants Allocation Committee (Districtwide
Facility Hire Remissions).
He
whakarāpopoto | EXecutive summary
2 The
Grants Allocation Committee (Districtwide Facility Hire Remissions) have
received the following two applications to consider at this meeting seeking
total funding of $2000:
· Kāpiti
Basketball Association
· Kāpiti
Christian Co-op
3 The
Committee have $1,950 remaining in the Districtwide Facility Hire Remissions
Grants Fund to disperse in the 2024/25 financial year.
Te tuku haepapa
| Delegation
4 The
Grants Allocation Committee (Districtwide Facility Hire Remissions) has
delegated authority to consider this report under Section C.4 of the Governance
Structure and Delegations 2022-25 approved by Council on 24 November 2022:
Districtwide Hall Hire Remissions – This programme
is to assist hall users whose event is benefitting the District as a whole
rather than an individual community.
Taunakitanga | RECOMMENDATIONS
A. That
the Grants Allocation Committee (Districtwide Facility Hire Remissions) grants
$.......................... to the Kāpiti Basketball Association, to
assist with the cost of hiring the Kāpiti Community Gym in order to
provide greater opportunities for youth to participate in sport and in
particular basketball.
B. That
the Grants Allocation Committee (Districtwide Facility Hire Remissions) grants
$.......................... to the Kāpiti Christian Co-op, to assist with
the cost of hiring the Reikorangi Hall for their weekly meetings.
Tūāpapa | Background
5 This
budget is targeted at facility users whose event is benefiting the District as
a whole rather than an individual community.
6 In
the 2024/25 budget the Council had $3,300 for Districtwide Facility Hire
Remissions. At its meeting on 26 November 2024, a total of $1,350 was granted.
This leaves a balance of $1,950 available for granting.
7 The
maximum grant payable under the current policy is $1,000.
8 Criteria
for the Districtwide Facility Hire Remissions grant is attached to this report
as Appendix 1.
He
kōrerorero | Discussion
9 Copies
of the grant applications received are attached to this report as Appendix 2
(under a separate public excluded cover).
10 The
applications are public excluded under clause 7(2)(a), section 48(1)(a)(i) of
the Local Government Official Information and Meetings Act 1987 due to the
personal information contained within.
11 The
following events comply with the criteria for Districtwide Facility Hire
Remissions Grants being “worthy causes” whose events are providing
community, cultural or sporting activities within the District as a whole.
12 Applications
have been received from:
Kāpiti Basketball Association
13 Funding
of $1,000 is sought to assist with the cost of hiring the Kāpiti Community
Gym in order to provide greater opportunities for youth to participate in sport
and in particular basketball.
14 This
enables the club to keep membership costs as low as possible and thus try to
remove cost as a barrier to participation. The applicant has confirmed that
participants attend from right across the Kāpiti district.
Kāpiti Christian Co-op
15 Funding
of $1,000 is sought to assist with the cost of hiring the Reikorangi Hall for
their weekly meetings.
16 This
will help to ensure that access to their weekly gatherings is available for
families of all financial backgrounds. The applicant has confirmed that
participants attend from right across the Kāpiti district.
He
take | Issues
17 There
are no issues to be considered.
Ngā
kōwhiringa | Options
18 There
are no options to be considered.
Mana whenua
19 There
are no mana whenua issues to be considered.
Panonitanga Āhuarangi me te Taiao | Climate change
and Environment
20 There
are no climate change/environmental issues to be considered.
Ahumoni me ngā rawa | Financial
and resourcing
21 Under
the Local Government Amendment Act 2012 the local authority must
“demonstrate prudent management of its revenues, expenses, assets,
liabilities, investments or general financial dealings”.
22 In
the 2024/25 budget the Council had $3,300 for Districtwide Facility Hire
Remissions. At its meeting on 26 November 2024, a total of $1,350 was granted.
This leaves a balance of $1,950 available for granting.
23 The
total being applied for in this funding round is $2,000.
Tūraru ā-Ture me te Whakahaere
| Legal and Organisational Risk
24 There
are no legal or organisational risk issues to be considered.
Ngā pānga ki ngā kaupapa here | Policy impact
25 The
current criteria and process for the operation of this grant fund was approved
by Council on 21 August 2008. After the Grants Allocation Committee meeting on
20 September 2016 the Assessment Procedure was added.
26 The
criteria are attached to this report as Appendix 1.
TE whakawhiti kōrero me te
tūhono | Communications &
engagement
Te mahere tūhono | Engagement
planning
27 An
engagement plan is not needed to implement this decision.
Whakatairanga |
Publicity
28 All
successful applications will be publicised as appropriate through the
Council’s regular communications channels.
Ngā āpitihanga | Attachments
1. Grants
Allocation Committee - Districtwide Facility Hire Remissions - application
criteria ⇩ 
2. Application
from Kapiti Basketball Association | Section 7(2)(a) Privacy - Public Excluded
(under separate cover)
3. Application
from Kapiti Christian Co-op | Section 7(2)(a) Privacy - Public Excluded (under
separate cover)
