Agenda of Waikanae Community Board Meeting

Waikanae Community Board Meeting Agenda

29 April 2025

7 He Kōrero Hou | Updates

7.1 Update on the Omnibus Reserve Management Plan

Kaituhi | Author: Yolanda Morgan, Team Leader Open Space Planning

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report provides background and an update on the proposed Omnibus Reserve Management Plan (RMP).

Taunakitanga | RECOMMENDATIONS

A. That the Waikanae Community Board note the update, in particular the timeframe for the commencement of public engagement and feedback, beginning in May 2025.

Tūāpapa | Background

2 Council manages 125 parks and reserves, totalling 438 ha of open space. This includes our destination parks, sports fields, esplanade reserves, neighbourhood parks and playgrounds, heritage, scenic and local purpose reserves.

3 The Open Space Planning team has been preparing to start the statutory process to develop an omnibus RMP, covering all 125 parks and reserves that are managed by the Council.

4 Hui with our iwi partners have been held to co-design our approach to the development of the RMP and we continue to work together to understand and document the values of the whenua which make up our parks and reserves.

5 Once the required background work has been completed, a recommendation will be put to Council to publicly notify our intention to prepare the RMP. This will start the process (stipulated in the Reserves Act) that must be followed to prepare an RMP.

6 Only land held as a reserve under the Act, and used for open space purposes, will be included in the management plan. Fee simple land, land managed primarily for other purposes (such as stormwater) and land not administered by the Kapiti Coast District Council will not be included in the Omnibus RMP.

7 A community consultation and engagement phase will commence in May 2025. At that stage, we will be asking our communities and stakeholders for feedback on the management and use of our reserves and what they would like to see incorporated into the management plan.

He take | issues

8 Council is required by legislation to prepare, and keep under continuous review, a management plan for the reserves that it manages. Council currently has management plans only 19 reserves, and many of these plans are more than 30 years old.

9 In late 2022, Council adopted its Open Space Strategy which paved the way for the development of management plans that are consistent with the overarching goals and objectives for open space in district, as set out in the Strategy.

10 Reserve management plans provide for the use, enjoyment, maintenance, protection and preservation of reserves. Management plans provide guidance around what uses and activities are acceptable (or not acceptable) on individual or groups of reserves and ensures transparent and consistent decision making.

11 The legal status of an RMP varies according to the legal status of the land it covers:

11.1 For land that is held subject to the Reserves Act, and classified according to its primary purpose, it will be a statutory Reserve Management Plan under the Act.

11.2 For Council land that is managed for open space purposes, that has not yet been classified, it will be a non-statutory guiding document.

12 As part of the RMP process, Council is also undertaking a staged process to classify unclassified parks and reserves, where that is appropriate.

13 Through March and April, we will continue to discuss and confirm those sites to be classified with our iwi partners and key stakeholders. A recommendation to classify those reserves will be taken to Council, along with the recommendation to notify Council’s intention to prepare an RMP, in early May.

14 Any unclassified reserves that need further research or additional consultation with stakeholders, and those that need to be publicly notified due to their current use or legal status, will continue to be discussed and will be included in a future recommendation.

Ngā kōwhiringa | Options

15 An omnibus RMP is the most efficient option to meet the Council’s legislative requirements and enable both general provisions, as well as reserve specific provisions, to be provided in one document. The omnibus RMP will be made up of two sections:

A. General Policy Section

B. Reserve Specific Management Plans

While the document will be larger than an individual RMP, we intend to publish the plan using the E-plan platform to enable easy navigation. For example, users will be able to search by reserve name or address and be provided with links to all the relevant policies for that reserve.

Mana Whenua

16 The development of the project to date has followed a co-design approach with the involvement of representatives from our three iwi partners.

17 The RMP will acknowledge the cultural values of the whenua which make up our parks and reserves and will recognise the intrinsic relationship of iwi with the land through enabling appropriate practices, management provisions and storytelling.

18 We will continue to work with our iwi partners to refine the scope of the RMP and in drafting the provisions of the RMP.

ngā Mahi panuku | next steps

19 The preparation of an RMP must follow the process set out in the Reserves Act 1977. This includes two phases of public notification and engagement.

20 A recommendation will be taken to Council in May to pass a resolution to notify the intention to prepare an omnibus RMP. Once Council has passed the resolution, the public will be invited to provide feedback on those reserves that are to be included in the management plan.

21 The steps to prepare the RMP are as follows:

a. Publication of the notice of intent

b. Stakeholder and community engagement phase (first phase of public engagement) including:

i. Have your say platform

ii. Social media

iii. Staff “pop-ups” at community markets, coastlands and play events

iv. Community board meetings

v. Targeted stakeholder engagement

c. Feedback period closes

d. Analysis of public feedback and drafting of the RMP

e. Draft RMP document publicly notified and call for submissions (second phase of public engagement)

f. Submission period

g. Hearings

h. Recommendation and decision following hearings

i. Final RMP published

Ngā āpitihanga | Attachments

Nil

Waikanae Community Board Meeting Agenda

29 April 2025

7.2 Update - Waikanae Property Fund

Kaituhi | Author: Morag Taimalietane, Principal Advisor Customer and Community

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report supports a verbal update that will be presented to the Waikanae Community Board regarding the Waikanae Property Fund.

Taunakitanga | RECOMMENDATIONS

A. That the Waikanae Community Board note that, as per the Council resolution on 31 October 2024, funding of $60,000 was allocated from the Waikanae Property Fund for court resurfacing in Waikanae, and that this project is now complete.

B. That the Waikanae Community Board note that, as per the Council resolution on 31 October 2024, funding of $25,000 was allocated from the Waikanae Property Fund as additional funding towards the Reikorangi Playground, and that this project is now complete.

C. That the Waikanae Community Board note that, as per the Council resolution on 31 October 2024, funding of $69,000 was allocated to the improvement of community amenities at both the Waimeha Domain, and the Waikanae township, and that the following projects are currently underway:

C.1 Replacement of tables at Waimeha Domain

C.2 Waikanae Memorial Hall Park Fencing

D. That the Waikanae Community Board note that the Waikanae Property Fund will be disestablished following the full utilisation of funding, as per the Council resolution on 31 October 2024.

Tūāpapa | Background

2 The Waikanae Property Fund (the Fund) is a restricted equity reserve created for the purpose of funding improvements to Council-owned properties in Waikanae. The source of the Fund is the proceeds from the sale of other Council property in the Waikanae ward (excluding districtwide funded properties).

3 The Fund is currently the only ward specific property fund and has not been used in recent years.

4 At the Council hui on 31 October 2024, the Council approved the use of funding from the Waikanae Property Fund in accordance with Option A:

4.1 Funding of $60,000 is allocated to the Waikanae Court Resurfacing.

4.2 Funding of $25,000 is allocated to provide additional funding for the Reikorangi Playground.

4.3 Funding of $69,000 is allocated to the improvement of community amenities at both the Waimeha Domain, and the Waikanae township

5 The Council also approved the disestablishment of the Waikanae Property Fund, following the full utilisation of funding as agreed through funding noted above.

He take | issues

6 There are no known issues associated with this update.

Ngā kōwhiringa | Options

7 There are no options associated with this update.

ngā Mahi panuku | next steps

8 Funding of $69,000 was allocated to the improvement of community amenities at both the Waimeha Domain, and the Waikanae township, and the following projects are currently underway:

8.1 Replacement of tables at Waimeha Domain – seven tables at the Waimeha Domain will be replaced, which will include the provision of three wheelchair accessible tables.

8.2 Waikanae Memorial Hall Park Fencing – fencing will fully enclose the play space, making this the third enclosed play space in Kāpiti.

9 It is expected that these projects will be complete by the end of the 2024/25 financial year.

10 Once completed, the funding within the Waikanae Property Fund will have been fully utilised, and the fund will be formally disestablished.

Ngā āpitihanga | Attachments

Nil

Waikanae Community Board Meeting Agenda

29 April 2025

8 Pūrongo | Reports

8.1 Considerations for future use of 52 School Road, Te Horo.

Kaituhi | Author: Morag Taimalietane, Principal Advisor Customer and Community

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report provides an update and recommendation regarding the future use of Council owned land at 52 School Road, Te Horo. This follows a request from the Waikanae Community Board to understand whether the Property could be leased to the Te Horo Community Hall Society Inc. for use as a car park.

He whakarāpopoto | EXecutive summary

2 An executive summary is not required.

Te tuku haepapa | Delegation

3 The Waikanae Community Board has the delegated authority to consider this report, under section D of the 2022-2025 Triennium Governance Structure and Delegations which provides the Community Boards with “Authority to listen, articulate, advise, advocate and make recommendations to Council on any matter of interest or concern to the local community.”

Taunakitanga | RECOMMENDATIONS

A. That the Waikanae Community Board recommend to Council that they investigate a medium term (10 years with options for extension) lease option with the Te Horo Community Hall Society Inc., for the front half of 52 School Road, Te Horo, to enable the Society to undertake, at their cost, the necessary work to transform the land into a carpark.

B. That the Waikanae Community Board note that any consideration by Council to progress a lease will be subject to relevant legislation requirements before a decision can be made.

C. That the Waikanae Community Board note that 52 School Road, Te Horo, is not surplus to Council’s requirements and any lease decision does not reflect that the land is not required in the future for Council purposes.

Tūāpapa | Background

4 Car parking to support the Te Horo Hall has been an ongoing issue, and previous meetings have been held between the Council and the Te Horo Community Hall Society Inc (the Hall Society) to discuss their use of the Property as a carpark. At that time (2022), the Hall Society was seeking approx. 50 parking spaces.

5 The reasoning behind the request for use of the Property for carparks was that there has been an increased volume of vehicles using the road due to a surge of new growth in the area, and a number of near miss accidents.

6 This resulted in support from council for their request to develop the Property into a rural standard carpark to service the hall and tennis courts (which is owned by the Hall Society), with the Property team working with local contractors to develop a concept drawing and pricing for a metal gravel finish car park.

7 The carpark was planned for in the 23/24 financial year but was not able to be completed. It was then added into the planning for the LTP for 24/25 and has since been pushed out to 27/28 (Year 4 of the current LTP) at a cost of $500,000 due to anticipated increases.

8 Following the recent upgrade of the Te Horo Hall (owned by the Te Horo Hall Society Inc), the interest in using the Property as car park facility has intensified, including a request being made by the Chair of the Waikanae Community Board that the land be gifted or leased to the Te Horo Hall Society for use as a rural grade carpark.

He kōrerorero | Discussion

9 52 School Road (the Property) is a Council owned land parcel held in fee simple in the name of the Kāpiti Coast District Council for no specified purpose.

10 The Property adjoins the Te Horo Community Hall (56 School Road) and is situated within a Rural Productive Zone under the 2021 operative Kāpiti Coast District Plan and is zoned as Open Space. It is of significant size, being 2,930 square metres, and is currently vacant and in pasture cover.

11 At present, part of the Property is being used to access the tennis courts at the rear of the Te Horo Community Hall. The remainder is vacant and is in pasture cover.

12 The Property is not considered surplus to Council’s requirements, and therefore all considerations within this report are reflective of the fact that the land is still required Council purposes.

13 Discussions with staff across council have identified that a medium-term lease of the front half of the Property to the Te Horo Hall Society Inc. would be feasible. With the Property being approx. 2,930 square metres, a lease of half this space should enable the Hall Society to develop sufficient rural grade carparking spaces.

14 This would provide an immediate solution to a request from the Community, whilst allowing Council the ability to continue to consider the future use of the back half of the property, as well as some flexibility for Council to re-consider the use of the full Property in the medium term.

He take | Issues

15 Any fee simple land acquired by Council (or used) principally for the purposes of Community, Recreation, Environmental, Cultural, or Spiritual is a “Park” under Section 138 of the Local Government Act, except where Council has declared the land to be a reserve, or it was vested as a reserve, under the Reserves Act 1977. The Property at 52 School Road, Te Horo, is not a reserve, and therefore certain restrictions apply for disposals of land which is considered a “Park” including consultation process as prescribed in Section 82 of the LGA. In this instance, a lease of more than six months is included within the terminology of ‘disposal’.

16 This legislation would be taken into consideration should the preferred outcome be a lease.

17 Should any lease be agreed, there is a risk that this sets an expectation with the community for the continued future use of the Property which could create obstacles should Council wish to terminate the lease and / or change the use of the land at the end of the lease.

18 The Property is not surplus to Council’s requirements and any lease decision does not reflect that the land is not required in the future for Council purpose.

Ngā kōwhiringa | Options

19 Staff across council have identified that a medium-term lease of the front half of the Property to the Te Horo Hall Society Inc. would be feasible.

Mana whenua

20 The views of our mana whenua iwi partners will be considered through any future process resulting from this report.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

21 The Property does not have any flooding or ponding hazards. Further consideration relating to climate change and environment will be made as part of any future process resulting from this report.

Ahumoni me ngā rawa | Financial and resourcing

22 There are no financial or resourcing implications associated with the recommendations noted within this report. Further consideration will be made as part of any future process resulting from this report.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

23 There are no legal or organisational risks associated with the recommendations noted within this report. Further consideration will be made as part of any future process resulting from this report.

Ngā pānga ki ngā kaupapa here | Policy impact

24 There is no policy impact associated with the recommendations noted within this report. Further consideration will be made as part of any future process resulting from this report.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

25 An engagement plan is not currently required. Further consideration will be made as part of any future process resulting from this report, including whether a consultation process is required, as prescribed in Section 82 of the LGA.

Whakatairanga | Publicity

26 Publicity is not currently required. Further consideration will be made as part of any future process resulting from this report.

Ngā āpitihanga | Attachments

Nil

Waikanae Community Board Meeting Agenda

29 April 2025

8.2 Consideration of Applications for Funding

Kaituhi | Author: Kate Coutts, Senior Advisor Governance

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report asks the Waikanae Community Board to consider grant applications for the Promotion Fund and the Discretionary Fund.

He whakarāpopoto | EXecutive summary

2 Two grant applications for Discretionary Funding have been received in the amount of $816.

Te tuku haepapa | Delegation

3 The Waikanae Community Board has the delegated authority as at Section D of the Governance Structure approved by Council on 24 November 2022. The section states that the community board has the delegation to:

3.1 Approve criteria for, and disbursement of, community-based grant funds as approved through the LTP or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Waikanae Community Board approves a Discretionary Fund grant of $________ to the Waimeha Restoration Group to assist with the cost of replacing hand tools used for restoration work in the Waimeha Reserve and Waimeha Dunes.

B. That the Waikanae Community Board approves a Discretionary Fund grant of $________ to the Kapiti Christian Co-op to assist with the cost of hiring the Reikorangi Hall for weekly co-op group gatherings.

C. That the Waikanae Community Board note the five accountability reports received, as attached under a public excluded separate cover at Attachments 5-9.

Tūāpapa | Background

4 This is the fifth Waikanae Community Board meeting of the 2024/2025 financial year.

5 Grants are allocated in accordance with specific evaluation criteria (at Attachment 1). Criteria include that accountability reports on grants allocated are required to be submitted six months after the event or activity for which the grant was awarded takes place.

6 All applicants have been advised by email of the meeting date, time and location.

He kōrerorero | Discussion

7 Two applications for funding have been received and are attached to this report Attachments 3-4. These applications been attached as ‘Under a Separate Cover’ and ‘Public Excluded’ due to the attachments containing personal information.

Promotion Fund

8 There is currently $7,163.86 available for distribution from the Promotion Fund in the 2024/2025 financial year.

9 There have been no Promotion Fund grant applications received since the last meeting of the Waikanae Community Board.

Discretionary Fund

10 There is currently $953 available for distribution from the Discretionary Fund in the 2024/2025 financial year.

11 Two grant applications in the amount of $816 are presented for the board’s consideration.

12 The applications can be considered under Eligible Purpose 1: Community, cultural or sports purposes, including travel both within New Zealand and overseas:

Waimeha Restoration Group

13 Funding of $316 is sought to assist with the cost of replacing hand tools to continue restoration work in the Waimeha Reserve and Waimeha Dunes.

Kapiti Christian Co-op

14 Funding of $500 is sought to assist with the cost of hiring the Reikorangi Hall for weekly co-op group gatherings.

He take | Issues

15 There are no issues to be considered.

Ngā kōwhiringa | Options

16 There are no options to be considered.

Mana whenua

17 There are no mana whenua matters to be considered.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

18 There are no climate change and environment matters to be considered.

Ahumoni me ngā rawa | Financial and resourcing

19 Budget allocations for the 2024/2025 financial year for the Promotions Fund, the Discretionary Fund and the Capital Improvement Fund are as follows:

Fund	2024/2025 budget allocation	Total allocated to date*		Total unallocated to date
Discretionary Grant Fund	$7,297		$6,344	$953
Promotion Grant Fund	$40,859		$33,695.14	$7,163.86
Waikanae Capital Improvement Grant Fund	$40,859		$-	$40,859

*Includes 3 yearly grant payments previously approved and returned funds.

20 The Waikanae Capital Improvement funding round for the 2024/25 financial year opened on Friday, 11 April 2025 and is set to close on Friday, 23 May 2025 at 5pm. Applications are to be considered at the Waikanae Community Board’s meeting of Tuesday, 10 June 2025.

21 Promotion, Discretionary and Capital Improvement grants approved in the 2023/2024 financial year can be found at Attachment 2 of this report.

22 Promotion and Discretionary grants approved for the 2024/2025 year are as follows:

Promotion Fund

Date	Recipient	Purpose of Grant	Amount	Report Back
1 Aug 2023	Lions Club of Waikanae (Year 2 of 3)	To assist with the cost of promoting the Super Garden Trail held in January each year.	$6,000	Due July 2025
12 Sept 2023	Waikanae Music Society (Year 2 of 3)	To assist with the cost of printing, distributing and advertising promotional material for the Society’s annual concert seasons.	$2,400	Due Mar 2025 (requested)
21 May 2024	Waikanae Business Association (Year 2 of 3)	To assist with the cost of maintaining and updating the Association’s website promoting Waikanae as a destination.	$2,000	Due Jan 2026
21 May 2024	Combined Lions Club of Kapiti (Year 2 of 3)	To assist with the cost of advertising and printing costs for the Club's annual Foodbank Collection.	$500	Due Dec 2025
20 Aug 2024	Waikanae Gymnastics Club	To assist with the cost of hall hire, and purchasing medals and certificates for the Club’s Team Gym competition in Waikanae.	$1,450	Due May 2025
24 Sept 2024	Kapiti Vaulting Club	To assist with the cost of the salary for one of the Club's vaulting, riding and equine therapy coaches; enabling the Club to prepare children for shows, competitions, and deliver holiday programmes.	$8,825.76	Due May 2025
24 Sept 2024	Lions Club of Waikanae - Predator Free Waikanae	To assist with the cost of establishing Predator Free Waikanae, including purchasing predator traps for the new initiative.	$5,000	Received (attached)
24 Sept 2024	Home4All	To assist with the cost of purchasing a bike trailer to take their day visitors living with dementia on scenic bike rides around Kapiti.	$1,000	Due April 2025
24 Sept 2024	Waikanae School	To assist with the cost of hosting the Tākiri o te Ata - Kapa Haka Festival 2024.	$1,000	Due May 2025
4 March 2024	Coast Access Radio Trust	To assist with the cost of promoting Waikanae news, events and information relevant to the community on Coast Access Radio.	$4,600	Due Sept 2025
4 March 2024	Waikanae Bridge Club	To assist with the cost of advertising bridge lessons in 2025.	$500	Due Sept 2025
4 March 2024	Waikanae Rotary Club	To assist with the cost of holding the Kapiti Express Model Train Show in the Waikanae Memorial Hall in February 2025.	$500	Due Aug 2025

Discretionary Fund

Date	Recipient	Purpose of Grant	Amount	Report Back
18 June 2024	Benefit Advocacy Kapiti (Year 2 of 3)	To assist with the groups operating costs.	$500	Due Jan 2026
20 Aug 2024	Good Bitches Trust (Year 1 of 3)	To assist with the cost of running the Baking it Better Kapiti programme.	$500	Received.
20 Aug 2024	Nourish Trust	To assist with the cost of providing Christmas hampers for families in need in the Waikanae community.	$500	Received.
20 Aug 2024	Alana Reardon	To assist with the cost of attending and competing in the 2024 World Skate Games in Rome.	$500	Received.
24 Sept 2024	Waikanae Community Orchard Group	To assist with the cost of purchasing six fruit trees, fertiliser and tools to grow the Waikanae Community Orchard.	$500	Due April 2025
24 Sept 2024	Kapiti Basketball Association	To assist with the cost of registration fees for the Basketball New Zealand Under 14 Regional Tournament 2024.	$500	Due April 2025
24 Sept 2024	Lucy Lawlor	To assist with the cost of representing New Zealand at the 2024 Masters World Cup in South Africa.	$500	Due April 2025
4 March 2024	Jazmin Brown	To assist with the cost of attending and competing in the 2025 New Zealand National Juniors 8 Ball Tournament and North Island North Island Women's 8 Ball Tournament.	$500	Due Oct 25
4 March 2024	Kāpiti Senior Singers	To assist with the cost of hiring a pianist for choir rehearsals and concerts at rest homes and retirement villages throughout Kāpiti.	$750	Due Oct 25
4 March 2024	Kali Parker	To assist with the cost of attending the Sir Edmund Hillary Outdoor Education Course in March 2025.	$500	Due Oct 25
4 March 2024	Ōtaki and Districts Memorial RSA and Community Club (Year 1 of 3)	To assist with the cost of providing koha and a breakfast for the servicemen contributing to the annual Anzac Day dawn service.	$500	Due Oct 25
4 March 2024	Kapiti Movers	To assist with the cost of hiring the Mazengarb Park Sports Complex, purchasing equipment, and vetting and training volunteers.	$750	Due Sept 25
4 March 2024	Energise Ōtaki	To assist with the cost of purchasing plant sleeves and stakes for the Ōtaki Carbon Forests Project.	$500	Due Oct 25

23 Attached to this report as Attachments 5-9 are five accountability reports received since the last meeting of the Waikanae Community Board. These accountability reports have been attached as ‘Under a Separate Cover’ and ‘Public Excluded’ due to the reports containing personal information

24 An amount of approximately $946,000 is held in the Waikanae Capital Improvement Fund, and this is expected to increase to $960,000 by the end of the current financial year, as shown in the table below:

Amount	Commentary
$930,045	Balance as of 30 June 2023 as per Annual Report
-$38,477	Grants paid in 2023/24
$54,544	Interest earnings for the 2023/24 year
$946,112	Balance as of 30 June 2024 as per Annual Report (subject to audit)
-$40,000	Forecast grants for 2024/25
$54,500	Estimated interest earnings for the 2024/25 year
$960,612	Forecast balance as of 30 June 2025

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

25 There are no legal or risk matters to be considered.

Ngā pānga ki ngā kaupapa here | Policy impact

26 As noted previously, grants are allocated in accordance with established criteria (at Attachment 1).

TE whakawhiti kōrero me te tūhono | Communications & engagement

27 Board members actively engage with the community to promote the various grants available.

28 Information on grants and the application process are also available via the Council’s website.

29 All applicants will be contacted via email once decisions around funding have been made.

Te mahere tūhono | Engagement planning

30 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

31 Successful grants are published through Council’s established communication channels.

Ngā āpitihanga | Attachments

1. Waikanae Community Board Grant Criteria ⇩

2. Grant Applications Funded in the 2023-2024 Financial Year ⇩

3. Discretionary Fund - Waimeha Restoration Group | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

4. Discretionary Fund - Kapiti Christian Co-op | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

5. Accountability Report - Molly Cutting | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

6. Accountability Report - Waikanae Business Association | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

7. Accountability Report - Benefit Advocacy Kapiti (Year 1 of 3) | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

8. Accountability Report - Waikanae CAMEO Society Inc | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

9. Accountability Report - Waikanae Lions Club Predator Free Waikanae | Section 7(2)(a) Privacy - Public Excluded (under separate cover)

Waikanae Community Board Meeting Agenda

29 April 2025

10 Ngā Take e Mahia ana | Matters Under Action

10.1 Matters Under Action

Author: Kate Coutts, Advisor Governance

Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

The purpose of this report is to present the Waikanae Community Board with the updated matters under action (as of 22 April 2025) to review and note.

TAUNAKITANGA | RECOMMENDATIONS

That the Waikanae Community Board notes the following matters under action.

Item	Date Raised	Matter	Progress
1.	Ongoing	Te Ara Whetū (Waikanae Library and Service Centre)	The project is nearing the end of the Developed Design stage. The architect, Studio Pacific, has been collaborating with Council staff to ensure the design is functional from an operations and maintenance perspective. Naylor Love has been confirmed as the main contractor and ECI design partner. They are working alongside the architect and quantity surveyor to assess the buildability of the design and manage construction costs. Planning is currently underway for Naylor Love and Council to host a "Meet the Subcontractors Day" to encourage local subcontractors to tender for the sub-trades, which will constitute 70-80% of the construction costs. In early May, Council staff expect to receive an updated cost estimate and construction programme from Naylor Love, allowing the project to move into the final stage of design, Detailed Design.
2.	21/5/24	Old State Highway 1 Beautification	The replacement of the footpath stormwater drain between Te Ara Tangata and Mahara Place outside the shops along old State Highway 1 was completed last year, and the connecting of the stormwater downpipes to the new drain and smoothing out the pavers has recently been completed. The footpath south of 68 Main Road, Waikanae has been replaced, and new rubbish bins have been installed.
3.	09/11/21	Pharazyn Reserve Focus Group	Update from board representative Michelle Lewis to be provided as a standing item at each board meeting.
4.	01/02/22	Status of reserves in Waikanae	Council staff will be attending the upcoming Waikanae Community Board meeting on 29 April 2025 to speak to an update on the Omnibus Reserve Management Plan. This item was deferred from the Board’s meeting of 4 March 2025.
5.	01/02/21	Work planned for Waikanae Park	The Waikanae Park Development plan has been received from Recreation, Sport and Leisure (RSL) and was presented to the Waikanae Community Board early June 2024. A copy of the report and plan was circulated to the board. A project plan for the proposed play space upgrade under this Development Plan was presented to the Capital Project Management Board (CPMB) and the first design stage has been approved as part of the Capital Works program for this financial year. The procurement request has closed on GETS (the procurement tender system) and officers are currently evaluating submissions from potential providers for the design/build of the new playground and skatepark. This should result in engagement of a preferred supplier by end May, with community engagement around design likely still proposed to take place this financial year, with actual works only commencing in the 2025/26 financial year.
6.	01/06/22	Waikanae Beach Hall future plans*	There is currently no plan or significant budget to address the existing Waikanae Beach Hall, which under Government Legislation must be strengthened by December 2033 if it is to remain open. The Council Property Unit are carrying out regular weekly inspections of this site, checking on the exterior and interior condition of the Hall.
7.	22/11/22	Beach Access	The Beach Accessways Asset Management Plan (AMP) was approved by the Strategy, Operations and Finance Committee in November 2023 as the overarching guiding principles for managing our Beach Accessways. This AMP signalled the need for consolidation and prioritising of upgrades against the stated Levels of Service. The Tracks and Trails Advisor continues to work through prioritised maintenance and repair requirements for beach accessways across the district. As part of this, internal workshops were held between all council departments with an interest in this space and a prioritised accessways maintenance plan is currently being compiled as per the Asset Management Plan. The wider operationalising of the program will not go out for further consultation (albeit the community boards will be kept updated), however the development of the six identified ‘Destination’ beach accessways would enjoy the same level of design input and public participation that our playground renewals and replacements have. To this end, BECA (coastal asset design specialists) have been engaged to design the first two of our Destination Beach Accessways at Maclean Park and Ōtaki Beach. Presentations have been made to respective Community Boards and stakeholder engagement sessions now completed. Concept designs are expected to be provided soon, and these will then go back out to the same groups for final comment.
8.	2/5/23	Flooding of the Mangaone Stream at Te Horo Beach Road	Update from the Waikanae Community Board Chair to be provided as a standing item at each board meeting.
9.	1/8/23	Waikanae Visioning Work*	The first stage of Vision Kāpiti was completed late last year. A summary of community feedback on what’s important can be found here. The next stage of work will identify key stakeholders and opportunities and constraints that could help achieve our communities’ aspirations. This information will be shared in the coming months and help support work to test scenarios and community preferences and priorities towards the middle of the year.
10.	12/9/23	Waimanu Lagoons Weir	A contractor has been engaged, and investigation works are programmed for the end of April, and are weather dependant. The results of this investigation will determine any further works required.
11.	31/10/23	Reikorangi Hall	The Reikorangi Hall seismic and associated upgrade work has been completed, and the Hall has been opened and is now available for community and event bookings. The playground has also been installed and opened. The redundant exterior toilet (old tank) is to be removed, and groundworks surrounding the area are anticipated to be completed by the end of this financial year.
12.	21/5/24	Schedule of Works Planned for Waikanae (2024/25 Financial Year)	The schedule of works planned for Waikanae in the 2024/25 financial year is appended at Attachment 1.

*No update to the item since the last Waikanae Community Board meeting.

Ngā āpitihanga | Attachments

1. Schedule of Works Planned for Waikanae (2024/25 Financial Year) ⇩


RĀRANGI TAKE AGENDA Poari ā-Hapori o Waikanae \| Waikanae Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Waikanae \| Waikanae Community Board will be held on:
Te Rā \| Date:	Tuesday, 29 April 2025
Te Wā \| Time:	7.00pm
Te Wāhi \| Location:	Waikanae Community Centre, Utauta Street, Waikanae
Brendan Owens Group Manager Customer and Community

Mr Michael Moore	Chair
Mr Richard Mansell	Deputy
Mr Tonchi Begovich	Member
Ms Michelle Lewis	Member
Cr Nigel Wilson	Member