Agenda of Raumati Community Board Meeting

Raumati Community Board Meeting Agenda

8 April 2025

7 He Kōrero Hou | Updates

7.1 Update on the Raumati Pool Building

Kaituhi | Author: Kelvin Irvine, Property and Facilities Maintenance Manager

Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management

Te pūtake | Purpose

1. The purpose of this report is to inform the Raumati Community Board of the seismic strengthening required to the Raumati Pool Building which is an Earthquake Prone building.

Taunakitanga | RECOMMENDATIONS

A. That the Raumati Community Board

A.1 Notes the update on the Seismic Strengthening of the Raumati Pool Building.

A.2 Notes the building will be strengthened to a New Building Standard (NBS) rating of 70 %.

A.3 Notes the strengthening work being carried out and completed over two stages.

A.4 Notes that the strengthening is required to safeguard the building for any potential future use.

Tūāpapa | Background

2. The Raumati Pool has been closed as a pool facility for over 13 years.

3. The asset was managed by the Parks team and was transferred to the Property Team in late 2022.

4. The Property Team undertook a Condition Audit Report, Asbestos Report and Seismic Assessment report of the building. Following these reports, the Seismic Assessment came back at 15% NBS rating, which means the building is Earthquake Prone.

5. As part of the legislative requirements, an Earthquake Prone notice was issued by the KCDC Building Team and was displayed on the 3 main entrances of the building.

6. The upstairs of the building is tenanted by The Waterfront Bar and Kitchen, who are a long-standing tenant.

7. The Raptors Swim Club who owned the Southern end of the building, handed over the building to KCDC in 2024.

8. The remainder of the building has been untenanted since it was closed.

He take | issues

9. The Raumati Pool must be seismically strengthened as a legislative requirement. The building is an Earthquake Prone building with a NBS rating of 15%. The building is adjoined to the Waterfront Bar and Kitchen, which is used by the public, and so Council is obliged to make safe the base and foundations for the Council owned building. It is recommended to strengthen the building to 70% NBS.

10. It is recommended to strengthen the building in two stages. Stage one includes strengthening the changing rooms and toilets that are below the Waterfront Bar and the Northern end of the building. This work will be carried out in the 25/26 Financial Year. The cost of stage one is $835k.

11. Stage two includes strengthening the structural beams over the open pool area, the eastern and western walls, and the southern end of the building formally known as the “Raptors Swim Club”. This work is to be planned and carried out in the next Long-Term Plan.

12. Strengthen the building to safeguard the facility so that it can be provided for any approved use or purpose in the future.

13. Budget constraints for the planned seismic upgrade of the Main Pool area as set out in stage 2 will be budgeted and take place in the next Long-Term Plan.

14. As the building is on Reserve Land, once demolished it cannot be rebuilt, and any works can only be carried out within the existing footprint and cannot be extended beyond this.

Ngā kōwhiringa | Options

15. There are no options to be considered within this report.

ngā Mahi panuku | next steps

16. The next step is to have stage one completed by February 2026.

17. Programme stage two to be costed, approved and completed within the next 3-year Long Term Plan.

Ngā āpitihanga | Attachments

1. Raumati Pool Building Seismic Strengthening Project (Presentation) ⇩

Raumati Community Board Meeting Agenda

8 April 2025

7.2 Update on the Omnibus Reserve Management Plan

Kaituhi | Author: Yolanda Morgan, Team Leader Open Space Planning

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1. This report provides background and an update on the proposed Omnibus Reserve Management Plan (RMP).

Taunakitanga | RECOMMENDATIONS

A. That the Raumati Community Board note the update, in particular the timeframe for the commencement of public engagement and feedback, beginning in May 2025.

Tūāpapa | Background

2. Council manages 125 parks and reserves, totalling 438 ha of open space. This includes our destination parks, sports fields, esplanade reserves, neighbourhood parks and playgrounds, heritage, scenic and local purpose reserves.

3. The Open Space Planning team has been preparing to start the statutory process to develop an omnibus RMP, covering all 125 parks and reserves that are managed by the Council.

4. Hui with our iwi partners have been held to co-design our approach to the development of the RMP and we continue to work together to understand and document the values of the whenua which make up our parks and reserves.

5. Once the required background work has been completed, a recommendation will be put to Council to publicly notify our intention to prepare the RMP. This will start the process (stipulated in the Reserves Act) that must be followed to prepare an RMP.

6. Only land held as a reserve under the Act, and used for open space purposes, will be included in the management plan. Land managed primarily for other purposes (such as stormwater) and land not administered by the Kapiti Coast District Council will not be included in the Omnibus RMP.

7. A community consultation and engagement phase will commence in May 2025. At that stage, we will be asking our communities and stakeholders for feedback on the management and use of our reserves and what they would like to see incorporated into the management plan.

He take | issues

8. Council is required by legislation to prepare, and keep under continuous review, a management plan for the reserves that it manages. Council currently has management plans for only 19 reserves, and many of these plans are more than 30 years old.

9. In late 2022, Council adopted its Open Space Strategy which paved the way for the development of management plans that are consistent with the overarching goals and objectives for open space in the district, as set out in the Strategy.

10. Reserve management plans provide for the use, enjoyment, maintenance, protection and preservation of reserves. Management plans provide guidance around what uses and activities are acceptable (or not acceptable) on individual or groups of reserves and ensures transparent and consistent decision making.

11. The legal status of an RMP varies according to the legal status of the land it covers:

11.1 For land that is held subject to the Reserves Act, and classified according to its primary purpose, it will be a statutory Reserve Management Plan under the Act.

11.2 For Council land that is managed for open space purposes, that has not yet been classified, it will be a non-statutory guiding document.

12. As part of the RMP process, Council is also undertaking a staged process to classify unclassified parks and reserves, where that is appropriate.

13. Through April, we will continue to discuss and confirm those sites to be classified with our iwi partners and key stakeholders. A recommendation to classify those reserves will be taken to Council, along with the recommendation to notify Council’s intention to prepare an RMP, in May.

14. Any unclassified reserves that need further research or additional consultation with stakeholders, and those that need to be publicly notified due to their current use or legal status, will continue to be discussed and will be included in a future recommendation.

Ngā kōwhiringa | Options

15. An omnibus RMP is the most efficient option to meet the Council’s legislative requirements and enable both general provisions, as well as reserve specific provisions, to be provided in one document. The omnibus RMP will be made up of two sections:

A. General Policy Section

B. Reserve Specific Management Plans

While the document will be larger than an individual RMP, we intend to publish the plan using the E-plan platform to enable easy navigation. For example, users will be able to search by reserve name or address and be provided with links to all the relevant policies for that reserve.

Mana Whenua

16. The development of the project to date has followed a co-design approach with the involvement of representatives from our three iwi partners.

17. The RMP will acknowledge the cultural values of the whenua which make up our parks and reserves and will recognise the intrinsic relationship of iwi with the land through enabling appropriate practices, management provisions and storytelling.

18. We will continue to work with our iwi partners to refine the scope of the RMP and in drafting the provisions of the RMP.

ngā Mahi panuku | next steps

19. The preparation of an RMP must follow the process set out in the Reserves Act 1977. This includes two phases of public notification and engagement.

20. A recommendation will be taken to Council in May to pass a resolution to notify the intention to prepare an omnibus RMP. Once Council has passed the resolution, the public will be invited to provide feedback on those reserves that are to be included in the management plan.

21. The steps to prepare the RMP are as follows:

a. Publication of the notice of intent

b. Stakeholder and community engagement phase (first phase of public engagement) including:

i. Have your say platform

ii. Social media

iii. Staff “pop-ups” at community markets, coastlands and play events

iv. Community board meetings

v. Targeted stakeholder engagement

c. Feedback period closes

d. Analysis of public feedback and drafting of the RMP

e. Draft RMP document publicly notified and call for submissions (second phase of public engagement)

f. Submission period

g. Hearing

h. Recommendation and decision following hearings

i. Final RMP published

Ngā āpitihanga | Attachments

Nil

Raumati Community Board Meeting Agenda

8 April 2025

8 Pūrongo | Reports

8.1 Consideration of Applications for Funding

Kaituhi | Author: Jessica Mackman, Senior Advisor Governance

Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management

Te pūtake | Purpose

1. This report details applications to the Discretionary Grants Fund and the Vision Raumati Grants Fund received by the Raumati Community Board for consideration for the 2024/2025 year; and notes any accountability reports received.

He whakarāpopoto | Executive summary

2. The Raumati Community Board has three Discretionary grant applications to consider at this meeting and three accountability reports. The Board have $5,548.00 remaining in the Discretionary Grants Fund and $15,000.00 in the Vision Raumati Grants Fund to disperse in the 2024/2025 year.

Te tuku haepapa | Delegation

3. The Raumati Community Board has delegated authority as at section D of the Governance Structure and Delegations for the 2022-2025 Triennium, approved by Council 24 November 2022:

Approving criteria for, and disbursement of, community-based grant funds as approved through the Long Term Plan or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Raumati Community Board approves a Discretionary Grant of $......... to the Whareroa Guardians Community Trust to assist with the costs of plant guards to support the Trust’s annual planting programme at Whareroa Farm Reserve.

B. That the Raumati Community Board approves a Discretionary Grant of $......... to the Kāpiti US Marines Trust to assist with the costs of the Trust’s annual Memorial Day service at Queen Elizabeth Park in May 2025.

C. That the Raumati Community Board approves a Discretionary Grant of $......... to the Kāpiti College Hauora to assist with the costs of establishing a breakfast club for students at the College.

D. That the Raumati Community Board notes the accountability reports received, as attached under a separate cover as Appendices 6-8.

Tūāpapa | Background

4. This is the fifth meeting of the Raumati Community Board of the 2024/2025 financial year.

5. Discretionary Grants and Vision Raumati Grants are allocated in accordance with established criteria, appended to this report as Appendices 1-2.

6. The applicants have been advised by email of the meeting date and time.

He kōrerorero | Discussion

7. Three applications for funding have been received and are attached to this report (under separate cover) as Appendices 3-5.

8. The applications are public excluded under clause 7(2)(a), section 48(1)(a)(i) of the Local Government Official Information and Meetings Act 1987 due to the personal information contained within. The applications are summarised in this report.

9. There is currently $5,548.00 remaining in the Discretionary Grants Fund and $15,000.00 available in the Vision Raumati Grants Fund to disperse in the 2024/2025 financial year. These amounts do not roll over to the next financial year.

10. The following applications are seeking total funding of $2,250.00 from the Discretionary Grants Fund.

11. Jan Nisbet, on behalf of the Whareroa Guardians Community Trust, has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of plant guards to support the Trust’s annual planting programme at Whareroa Farm Reserve.

12. Sue Harris, on behalf of the Kāpiti US Marine’s Trust, has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of the Trust’s annual Memorial Day service at Queen Elizabeth Park on 26 May 2025.

13. Mindy Malone, on behalf of the Kāpiti College Hauora, has applied for a grant under the Discretionary Grants Fund of $750.00 to assist with the costs of establishing a breakfast club for students at the College managed by the Hauora Captains.

He take | Issues

14. There are no issues to be considered within this report.

Ngā kōwhiringa | Options

15. There are no options to be considered within this report.

Mana whenua

16. There has been no engagement with mana whenua regarding this report.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

17. There are no climate change and environment considerations required within this report.

Ahumoni me ngā rawa | Financial and resourcing

18. The Raumati Community Board is allocated $26,548.00 for grants funding for the 2024/2025 financial year.

19. At its meeting of 25 February 2025, the Raumati Community Board resolved to establish a new grants fund, the Vision Raumati Grants Fund, transferring $15,000.00 from the Discretionary Grants Fund to the Vision Raumati Grants Fund to disperse in the 2024/2025 financial year.

20. Budget allocation for the 2024/2025 financial year for the Raumati Community Board is summarised below:

Fund	2024/25 budget allocation	Total allocated to date	Total unallocated to date
Discretionary Grants Fund	$11,548.00	$6,000.00	$5,548.00
Vision Raumati Grants Fund	$15,000.00	$0.00	$15,000.00
	$26,548.00	$6,000.00	$20,548.00

21. Discretionary Grants dispersed by the Raumati Community Board for the 2024/2025 year are as follows:

Discretionary Fund
Date	Recipient	Amount	Purpose of Grant	Report Back
13/08/24	Loss and Grief Centre Kāpiti	$750.00	To assist with the costs of delivering a second WAVES Bereaved by Suicide Support Group programme.	Received
13/08/24	Te Ara Korowai	$750.00	To assist with the costs of purchasing art supplies for the Centre’s community art classes.	Report Due Feb 2025
13/08/24	Raumati South Residents' Association	$750.00	To assist with the costs of repairing the Raumati South Community noticeboard.	Verbal Report Received
13/08/24	Home4All	$750.00	To assist with the cost of purchasing a trailer for the group’s Duo-bike.	Report Received
12/11/24	Cancer Society of NZ (Wellington Division)	$750.00	To assist with the cost of purchasing garden maintenance supplies and foldable chairs for the Kāpiti Support Centre	Report Due Jun 2025
12/11/24	Wai Ata	$750.00	To assist with the cost of running the Rangi Mārie Peace Festival in Queen Elizabeth Park in November 2024.	Report Due Jun 2025
25/02/25	Actively Coping With Cancer Group	$750.00	To assist the group with the costs of hall hire at the Kāpiti Uniting Parish.	Report Due Aug 2025
25/02/25	Theo Arraj	$750.00	To assist with the costs of completing remedial work on the mural in Raumati Beach Village.	Report Received

22. Attached to this report as Appendices 6-8 are three accountability reports received since the last funding report to the Raumati Community Board on 25 February 2025.

23. The accountability reports have been attached under separate cover and are public excluded under clause 7(2)(a), section 48(1)(a)(i) of the Local Government Official Information and Meetings Act 1987 due to the personal information contained within.

Ture me ngā Tūraru | Legal and risk

24. There are no legal or risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

25. Grants are allocated in accordance with established criteria, attached as Appendices 1 - 2 to this report.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

26. This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

27. Board Members play an active role in the community in promoting the grants available.

28. Information on the grants and the application process is available via the Council’s website.

29. Grant applicants will be contacted via email once funding decisions have been made.

Ngā āpitihanga | Attachments

1. Raumati Community Board Discretionary Grants Criteria ⇩

2. Raumati Community Board Vision Raumati Grants Criteria ⇩

3. RCB Grant Application - Whareroa Guardians Community Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)

4. RCB Grant Application - Kāpiti US Marines Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)

5. RCB Grant Application - Kāpiti College Hauora - Section 7(2)(a) Privacy - Public Excluded (under separate cover)

6. RCB Accountability Report - Theo Arraj - Section 7(2)(a) Privacy - Public Excluded (under separate cover)

7. RCB Accountability Report - Home4All - Section 7(2)(a) Privacy - Public Excluded (under separate cover)

8. RCB Accountability Report - Kāpiti US Marines Trust - Section 7(2)(a) Privacy - Public Excluded (under separate cover)


RĀRANGI TAKE AGENDA Poari ā-Hapori o Raumati \| Raumati Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Raumati \| Raumati Community Board will be held on:
Te Rā \| Date:	Tuesday, 8 April 2025
Te Wā \| Time:	7:00 pm
Te Wāhi \| Location:	Puoro 1, Te Raukura ki Kāpiti 34A Raumati Road Raumati Beach
Sean Mallon Group Manager Infrastructure and Asset Management

Mr Bede Laracy	Chair
Mr Jonny Best	Deputy
Ms Tarn Sheerin	Member
Mr Tim Sutton	Member
Cr Sophie Handford	Member