Agenda of Paraparaumu Community Board Meeting

Paraparaumu Community Board Meeting Agenda

25 March 2025

7 He Kōrero Hou | Updates

7.1 Update on the Omnibus Reserve Management Plan

Kaituhi | Author: Yolanda Morgan, Team Leader Open Space Planning

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report provides background and an update on the proposed Omnibus Reserve Management Plan (RMP).

Taunakitanga | RECOMMENDATIONS

That the Paraparaumu Community Board note the update, in particular the timeframe for the commencement of public engagement and feedback, beginning in May 2025.

Tūāpapa | Background

2 Council manages 125 parks and reserves, totalling 438 ha of open space. This includes our destination parks, sports fields, esplanade reserves, neighbourhood parks and playgrounds, heritage, scenic and local purpose reserves.

3 The Open Space Planning team has been preparing to start the statutory process to develop an omnibus RMP, covering all 125 parks and reserves that are managed by the Council.

4 Hui with our iwi partners have been held to co-design our approach to the development of the RMP and we continue to work together to understand and document the values of the whenua which make up our parks and reserves.

5 Once the required background work has been completed, a recommendation will be put to Council to publicly notify our intention to prepare the RMP. This will start the process (stipulated in the Reserves Act) that must be followed to prepare a RMP.

6 Only land held as a reserve under the Act, and used for open space purposes, will be included in the management plan. Land managed primarily for other purposes (such as stormwater) and land not administered by the Kapiti Coast District Council will not be included in the Omnibus RMP.

7 A community consultation and engagement phase will commence in May 2025. At that stage, we will be asking our communities and stakeholders for feedback on the management and use of our reserves and what they would like to see incorporated into the management plan.

He take | issues

8 Council is required by legislation to prepare, and keep under continuous review, a management plan for the reserves that it manages. Council currently has management plans for only 19 reserves, and many of these plans are more than 30 years old.

9 In late 2022, Council adopted its Open Space Strategy which paved the way for the development of management plans that are consistent with the overarching goals and objectives for open space in the district, as set out in the Strategy.

10 Reserve management plans provide for the use, enjoyment, maintenance, protection and preservation of reserves. Management plans provide guidance around what uses and activities are acceptable (or not acceptable) on individual or groups of reserves and ensures transparent and consistent decision making.

11 The legal status of a RMP varies according to the legal status of the land it covers:

11.1 For land that is held subject to the Reserves Act, and classified according to its primary purpose, it will be a statutory Reserve Management Plan under the Act.

11.2 For Council land that is managed for open space purposes, that has not yet been classified, it will be a non-statutory guiding document.

12 As part of the RMP process, Council is also undertaking a staged process to classify unclassified parks and reserves, where that is appropriate.

13 Through March and April, we will continue to discuss and confirm those sites to be classified with our iwi partners and key stakeholders. A recommendation to classify those reserves will be taken to Council, along with the recommendation to notify Council’s intention to prepare an RMP, in May.

14 Any unclassified reserves that need further research or additional consultation with stakeholders, and those that need to be publicly notified due to their current use or legal status, will continue to be discussed and will be included in a future recommendation.

Ngā kōwhiringa | Options

15 An omnibus RMP is the most efficient option to meet the Council’s legislative requirements and enable both general provisions, as well as reserve specific provisions, to be provided in one document. The omnibus RMP will be made up of two sections:

A. General Policy Section

B. Reserve Specific Management Plans

While the document will be larger than an individual RMP, we intend to publish the plan using the E-plan platform to enable easy navigation. For example, users will be able to search by reserve name or address and be provided with links to all the relevant policies for that reserve.

Mana Whenua

16 The development of the project to date has followed a co-design approach with the involvement of representatives from our three iwi partners.

17 The RMP will acknowledge the cultural values of the whenua which make up our parks and reserves and will recognise the intrinsic relationship of iwi with the land through enabling appropriate practices, management provisions and storytelling.

18 We will continue to work with our iwi partners to refine the scope of the RMP and in drafting the provisions of the RMP.

ngā Mahi panuku | next steps

19 The preparation of an RMP must follow the process set out in the Reserves Act 1977. This includes two phases of public notification and engagement.

20 A recommendation will be taken to Council in May to pass a resolution to notify the intention to prepare an omnibus RMP. Once Council has passed the resolution, the public will be invited to provide feedback on those reserves that are to be included in the management plan.

21 The steps to prepare the RMP are as follows:

a. Publication of the notice of intent

b. Stakeholder and community engagement phase (first phase of public engagement) including:

i. Have your say platform

ii. Social media

iii. Staff “pop-ups” at community markets, coastlands and play events

iv. Community board meetings

v. Targeted stakeholder engagement

c. Feedback period closes

d. Analysis of public feedback and drafting of the RMP

e. Draft RMP document publicly notified and call for submissions (second phase of public engagement)

f. Submission period

g. Hearing

h. Recommendation and decision following hearings

i. Final RMP published

Ngā āpitihanga | Attachments

Nil

Paraparaumu Community Board Meeting Agenda

25 March 2025

7.2 Paraparaumu Town Centre Planning

Kaituhi | Author: Laura Bertelsen, Advisor Strategic Projects

Kaiwhakamana | Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

1 To provide an overview of the Town Centres Planning Project as part of Vision Kāpiti, with a focus on the Paraparaumu Town Centre Plans.

Taunakitanga | RECOMMENDATIONS

That the Paraparaumu Community Board:

A. Note the overview of the Town Centre Project

B. Endorse the proposed next steps to support the development of Town Centre Principles and Plans.

Tūāpapa | Background

2 Vision Kāpiti is a three-stage project to provide a coordinated community led approach to Council planning and development, by reflecting community needs to 2060 and beyond. Stage One is now complete, which focused on engagement to determine the needs and aspirations of our communities for the future.

3 Stage Two focuses on creating pathways based on community feedback, which will help inform the development of plans, including for the town centres in the district as a targeted component of master-planning which will include spatial planning for urban development, housing, future zoning and infrastructure planning aspirations.

4 In relation to town centre planning element of work that proceeds:

4.1 The project will focus on the Paraparaumu, Waikanae and Ōtaki Town Centres initially, with plans for the other town centres to be developed at a later stage.

4.2 The previous work undertaken by Council and other parties to support town centre planning is being referenced to understand previous feedback, potential options, issues and constraints.

4.3 The project will also take into consideration the impacts and changes the new expressways and other significant infrastructure have had on town centres and the role that they now play as a result of these changes. This includes the changing needs in the community, such as the way in which people work, live, socialise and commute.

He take | issues

5 To support this process, Council has engaged McIndoe Urban, experienced urban planners to help guide and undertake the development of the plans for each of the town centres. Property Economics have also been engaged to undertake an economic analysis of each of the town centres and understand current and future demand for retail, commercial and other space, as well as provide commentary on economic performance and viability.

6 The project aims to meet current community demands while being inclusive of future growth aspirations and ensuring any plans are future proofed, given the changing needs in the community. This includes reviewing the findings from the local community engagement undertaken as part of Vision Kāpiti.

7 While the initial stages of the project focus primarily on desktop analysis and understanding the current state, the next steps will be focused on external engagement. The project will involve mana whenua and targeted partner and stakeholder engagement through collaborative co-design spatial planning, aligning local visions with spatial, economic, housing, identity, planning, and funding parameters. Community drop-in sessions are also being planned.

8 Proposed partners and stakeholder groups include:

Atiawa ki Whakarongotai

Ngā Hapū o Ōtaki

Ngāti Toa Rangatira

Developers and investors

Businesses (including Property Owners)

Community Boards

Disability Advisory Group

Older Persons Council

Youth Council

Economic Development Kotahitanga Board

Kāpiti Housing Solutions Trust

Local Business Associations

Kāpiti Business Chamber

Ngā kōwhiringa | Options

9 There are no options to consider in this update, however the Paraparaumu Community Board is invited to suggest any additional potential groups that should be engaged with as part of this project.

ngā Mahi panuku | next steps

10 In order to ensure comprehensive and inclusive engagement for the Town Centre project, the following steps will be undertaken:

a) Validate findings from current analysis

i. Review and confirm the accuracy of the analysis conducted so far.

b) Commence external engagement

i. Initiate and maintain meaningful collaboration with partners and stakeholders.

c) Develop Town Centre Principles

i. Formulate guiding principles for the town centre development.

Ngā āpitihanga | Attachments

1. Paraparaumu Town Centre Presentation ⇩

Paraparaumu Community Board Meeting Agenda

25 March 2025

8 Pūrongo | Reports

8.1 Chairperson's Report

SUMMARY

1 During the previous triennium, Councillors approved the purchase of the property located at the corner of Kapiti Road (northern side – opposite the BP Service Station) and Amohia Street (western side – opposite the Mobile Service Station). The property was primarily purchased with the intention of widening the slip lane for vehicles turning left from Kapiti Road into Amohia Street, work that has since been completed. During recent stormwater improvements, infrastructure was installed on this land, which helped reduce traffic disruption during those works.

2 It is understood that due to the stormwater infrastructure now buried on the property, the land is no longer suitable for residential or commercial development.

3 The property is located in a prominent and high-traffic area, and there is significant ratepayer interest in the future of the site. The majority of the public who have engaged regarding the site with the Community Board, either directly or indirectly, have expressed a desire for the site to remain as green space. Additionally, a large number of residents are concerned that the history of the area is being forgotten, as it has been redeveloped and historic buildings removed. Furthermore, sadly, many of those with the best memories of this history are in their 80s and 90s, and this deep history is being lost as they pass away.

4 The Paraparaumu Community Board, in listening to the majority view of the community who have a interest in this site, requests that Council investigate and report back on the following:

Chair’s Recommendations:

Motion

That the Paraparaumu Community Board request:

A. Staff report back to the Community Board on any known plans for the site.

B. Staff report back to the Community Board on converting the land to a general reserve under the Reserves Act 1977.

C. Staff, following the standard process, report back to the Community Board with a shortlist of names for the site, with Brazier Corner/Park being investigated as one option.

D. Staff report back to the Community Board on setting the site aside as a location for telling the history of early settlement in Paraparaumu, noting that storytelling at Maclean Park is focused on other themes and is not proposed to include this history. The Community Board is not requesting any funds to be allocated for this purpose at this time.

E. Staff report back to the Community Board on recommendations A to D at the next Paraparaumu Community Board meeting, and no later than the meeting following that.

F. That the wishes of the Paraparaumu Community Board be presented to Council and/or the most appropriate committee, seeking support from elected members on these recommendations.

Kāpiti Health Advisory Group

5 Following on from the Deputation of the Kāpiti Health Advisory Group at the 11 February 2025 Paraparaumu Community Board meeting, the Chair has brought the following motion:

Motion

That the Paraparaumu Community Board support the Kapiti Health Advisory Group's 'Compelling Case' for expanding services at Health New Zealand's Kapiti Health Centre.

Ngā āpitihanga | Attachments

Nil

Paraparaumu Community Board Meeting Agenda

25 March 2025

8.2 Considerations of Applications for Funding

Kaituhi | Author: Evan Dubisky, Advisor Governance

Kaiwhakamana | Authoriser: Steffi Haefeli, Acting Group Manager Corporate Services

Te pūtake | Purpose

1 For the Paraparaumu Community Board to consider applications to the Discretionary Fund and to note Accountability Reports of previous funding recipients.

He whakarāpopoto | EXecutive summary

2 Not required for this report.

Te tuku haepapa | Delegation

3 The Paraparaumu Community Board has delegated authority under section D of the
2022-2025 Governance Structure to consider and approve grant funding applications. The section states that the community board has the delegation to:

Approve criteria for, and disbursement of, community-based grant funds as approved through the Long-Term Plan or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Paraparaumu Community Board approves a Discretionary grant of $____ to the Foundation for Equity and Research New Zealand (FERNZ) to cover venue hire and transportation costs for the FERNZ Kāpiti disability-focused Community Action Group (CAG) from March to December 2025.

B. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Boating Club to cover the fee for a building consent application relating to major upcoming work.

C. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Men’s and Mixed Netball Association to cover a portion of hall hire expenses.

Tūāpapa | Background

4 This is the fifth Paraparaumu Community Board meeting of the 2024/2025 financial year.

5 To allocate Discretionary Grants, the Board should duly consider the established criteria, attached as Appendix 1 to this report.

6 Once funding has been approved and allocated to applicants, accountability reports will be required two months after the event or activity for which the grant was awarded takes place.

He kōrerorero | Discussion

7 The following applications for funding have been received and are attached as Appendix 2 (Under a Separate Cover and Public Excluded due to the attachments containing personal information) to this report and summarised below.

8 Foundation for Equity and Research New Zealand (FERNZ)
Pip Maclean, on behalf of FERNZ, has applied for a grant of $660 to cover venue hire and transportation costs for the FERNZ Kāpiti disability-focused Community Action Group (CAG) from March to December 2025.

9 Kapiti Boating Club
John Smith, on behalf of Kapiti Boating Club, has applied for a grant of $1,790 to cover the fee for a building consent application relating to upcoming major work to the building.

10 Kapiti Men’s and Mixed Netball Association
Sam Cockerton, on behalf of Kapiti Men’s and Mixed Netball Association, has applied for a grant of $750 to cover a portion of hall hire expenses.

11 The discretionary grant applications under consideration in this report total $3,200.

He take | Issues

12 There are no issues to consider.

Ngā kōwhiringa | Options

13 There are no options to consider for this report.

Mana whenua

14 Mana whenua have not been consulted as part of this report. The funding allocation is fully within the delegation of the Paraparaumu Community Board to consider.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

15 There are no climate change and environment considerations within this report.

Ahumoni me ngā rawa | Financial and resourcing

16 A refund of $48.38 from The Combined Lions Club of Kapiti of unused funds from a 2023/2024 financial year grant application was received. This amount has been added to the 2024/2025 budget allocation for the remainder of this financial year.

17 Budget allocations for the 2024/2025 financial year for the Paraparaumu Community Board Discretionary Grant are as follows:

2024/2025 budget allocation	Total allocated to date	Total unallocated to date
$32,215.38	$15,213.40	$17,001.98

18 One accountability report has been received from the 2023/2024 financial year and two accountability reports have been received from the 2024/2025 financial year, attached in Appendix 3 (Under a Separate Cover and Public Excluded due to the attachments containing personal information). A list of Discretionary Grants approved by the Paraparaumu Community Board in those financial years are attached as Appendix 4.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

19 There are no legal or organisational risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

20 Grants are allocated in accordance with the established criteria as per Appendix 1 to this report.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

21 This matter has a low level of significance under Council’s Significance and Engagement Policy and engagement was not conducted prior to decision making.

Whakatairanga | Publicity

22 Board Members play an active role in the community in promoting the discretionary grants available. Details are also made available on Council’s website.

Ngā āpitihanga | Attachments

1. Paraparaumu Community Board Discretionary Grant Fund Criteria ⇩

2. Discretionary Grant Applications received since 11 February 2025. Privacy, Section 7(2)(a) - Public Excluded (under separate cover)

3. Accountability Reports Received Since 11 February 2025. Privacy, Section 7(2)(a) - Public Excluded (under separate cover)

4. List of Discretionary Grants for 23/24 and 24/25 financial years ⇩


RĀRANGI TAKE AGENDA Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board will be held on:
Te Rā \| Date:	Tuesday, 25 March 2025
Te Wā \| Time:	6.30pm
Te Wāhi \| Location:	Council Chamber Ground Floor, 175 Rimu Road Paraparaumu
Mark de Haast Group Manager Corporate Services

Mr Glen Olsen	Chair
Mr Guy Burns	Deputy
Mr Bernie Randall	Member
Mr Karl Webber	Member
Cr Glen Cooper	Member
Cr Kathy Spiers	Member