Agenda of Ōtaki Community Board Meeting

Ōtaki Community Board Meeting Agenda

11 March 2025

7 He Kōrero Hou | Updates

7.1 Ōtaki Town Centre Planning

Kaituhi | Author: Laura Bertelsen, Advisor Strategic Projects

Kaiwhakamana | Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

1 To provide an overview of the Town Centres Planning Project as part of Vision Kāpiti, with a focus on the Ōtaki Town Centre Plans.

Taunakitanga | RECOMMENDATIONS

That the Ōtaki Community Board:

A. Note the overview of the Town Centre Project

B. Endorse the proposed next steps to support the development of Town Centre Principles and Plans.

Tūāpapa | Background

2 Vision Kāpiti is a three-stage project to provide a coordinated community led approach to Council planning and development, by reflecting community needs to 2060 and beyond. Stage One is now complete, which focused on engagement to determine the needs and aspirations of our communities for the future.

3 Stage Two focuses on creating pathways based on community feedback, which will help inform the development of plans, including for the town centres in the district. The project will focus on the Paraparaumu, Waikanae and Ōtaki Town Centres initially, with plans for the other town centres to be developed at a later stage.

4 As part of developing the future town centres plans, the previous work undertaken by Council and other parties to support town centre planning is being referenced to understand previous feedback, potential options, issues and constraints.

5 The project will also take into consideration the impacts and changes the new expressways and other significant infrastructure have had on town centres and the role that they now play as a result of these changes. This includes the changing needs in the community, such as the way in which people work, live, socialise and commute.

He take | issues

6 To support this process, Council has engaged McIndoe Urban, experienced urban planners to help guide and undertake the development of the plans for each of the town centres. Property Economics have also been engaged to undertake an economic analysis of each of the town centres and understand current and future demand for retail, commercial and other space, as well as provide commentary on economic performance and viability.

7 The project aims to meet current community demands while being inclusive of future growth aspirations and ensuring any plans are future proofed, given the changing needs in the community. This includes reviewing the findings from the local community engagement undertaken as part of Vision Kāpiti.

8 While the initial stages of the project focus primarily on desktop analysis and understanding the current state, the next steps will be focused on external engagement. The project will involve mana whenua and targeted partner and stakeholder engagement through collaborative co-design spatial planning, aligning local visions with spatial, economic, housing, identity, planning, and funding parameters. Community drop-in sessions are also being planned.

Proposed partners and stakeholder groups include:

- Atiawa ki Whakarongotai

- Ngā Hapū o Ōtaki

- Ngāti Toa Rangatira

- Developers and investors

- Businesses

- Community Boards

- Disability Advisory Group

- Older Persons Council

- Youth Council

- Economic Development Kotahitanga Board

- Kāpiti Housing Solutions Trust

- Local Business Associations

- Kāpiti Business Chamber

Ngā kōwhiringa | Options

9 There are no options to consider in this update, however the Ōtaki Community Board is invited to suggest any additional potential groups that should be engaged with as part of this project.

ngā Mahi panuku | next steps

10 In order to ensure comprehensive and inclusive engagement for the Town Centre project, the following steps will be undertaken:

a) Validate findings from current analysis

i. Review and confirm the accuracy of the analysis conducted so far.

b) Commence external engagement

i. Initiate and maintain meaningful collaboration with partners and stakeholders.

c) Develop Town Centre Principles

i. Formulate guiding principles for the town centre development.

Ngā āpitihanga | Attachments

1. Ōtaki Town Centre Presentation ⇩

Ōtaki Community Board Meeting Agenda

11 March 2025

7.2 Update on the Omnibus Reserve Management Plan

Kaituhi | Author: Yolanda Morgan, Team Leader Open Space Planning

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This report provides background and an update on the proposed Omnibus Reserve Management Plan (RMP).

Taunakitanga | RECOMMENDATIONS

2. The the Otaki Community Board note the update, in particular the timeframe for the commencement of public engagement and feedback, beginning in May 2025.

Tūāpapa | Background

3 Council manages 125 parks and reserves, totalling 438 ha of open space. This includes our destination parks, sports fields, esplanade reserves, neighbourhood parks and playgrounds, heritage, scenic and local purpose reserves.

4 The Open Space Planning team has been preparing to start the statutory process to develop an omnibus RMP, covering all 125 parks and reserves that are managed by the Council.

5 Hui with our iwi partners have been held to co-design our approach to the development of the RMP and we continue to work together to understand and document the values of the whenua which make up our parks and reserves.

6 Once the required background work has been completed, a recommendation will be put to Council to publicly notify our intention to prepare the RMP. This will start the process (stipulated in the Reserves Act) that must be followed to prepare an RMP.

7 Only land held as a reserve under the Act, and used for open space purposes, will be included in the management plan. Fee simple land, land managed primarily for other purposes (such as stormwater) and land not administered by the Kapiti Coast District Council will not be included in the Omnibus RMP.

8 A community consultation and engagement phase will commence in May 2025. At that stage, we will be asking our communities and stakeholders for feedback on the management and use of our reserves and what they would like to see incorporated into the management plan.

He take | issues

9 Council is required by legislation to prepare, and keep under continuous review, a management plan for the reserves that it manages. Council currently has management plans for only 19 reserves, and many of these plans are more than 30 years old.

10 In late 2022, Council adopted its Open Space Strategy which paved the way for the development of management plans that are consistent with the overarching goals and objectives for open space in district, as set out in the Strategy.

11 Reserve management plans provide for the use, enjoyment, maintenance, protection and preservation of reserves. Management plans provide guidance around what uses and activities are acceptable (or not acceptable) on individual or groups of reserves and ensures transparent and consistent decision making.

12 The legal status of an RMP varies according to the legal status of the land it covers:

12.1 For land that is held subject to the Reserves Act, and classified according to its primary purpose, it will be a statutory Reserve Management Plan under the Act.

12.2 For Council land that is managed for open space purposes, that has not yet been classified, it will be a non-statutory guiding document.

13 As part of the RMP process, Council is also undertaking a staged process to classify unclassified parks and reserves, where that is appropriate.

14 Through March and April, we will continue to discuss and confirm those sites to be classified with our iwi partners and key stakeholders. A recommendation to classify those reserves will be taken to Council, along with the recommendation to notify Council’s intention to prepare an RMP, in early May.

15 Any unclassified reserves that need further research or additional consultation with stakeholders, and those that need to be publicly notified due to their current use or legal status, will continue to be discussed and will be included in a future recommendation.

Ngā kōwhiringa | Options

16 An omnibus RMP is the most efficient option to meet the Council’s legislative requirements and enable both general provisions, as well as reserve specific provisions, to be provided in one document. The omnibus RMP will be made up of two sections:

A. General Policy Section

B. Reserve Specific Management Plans

17 While the document will be larger than an individual RMP, we intend to publish the plan using the E-plan platform to enable easy navigation. For example, users will be able to search by reserve name or address and be provided with links to all the relevant policies for that reserve.

Mana Whenua

18 The development of the project to date has followed a co-design approach with the involvement of representatives from our three iwi partners.

19 The RMP will acknowledge the cultural values of the whenua which make up our parks and reserves and will recognise the intrinsic relationship of iwi with the land through enabling appropriate practices, management provisions and storytelling.

20 We will continue to work with our iwi partners to refine the scope of the RMP and in drafting the provisions of the RMP.

ngā Mahi panuku | next steps

21 The preparation of an RMP must follow the process set out in the Reserves Act 1977. This includes two phases of public notification and engagement.

22 A recommendation will be taken to Council in May to pass a resolution to notify the intention to prepare an omnibus RMP. Once Council has passed the resolution, the public will be invited to provide feedback on those reserves that are to be included in the management plan.

23 The steps to prepare the RMP are as follows:

a. Publication of the notice of intent

b. Stakeholder and community engagement phase (first phase of public engagement) including:

i. Have your say platform

ii. Social media

iii. Staff “pop-ups” at community markets, coastlands and play events

iv. Community board meetings

v. Targeted stakeholder engagement

c. Feedback period closes

d. Analysis of public feedback and drafting of the RMP

e. Draft RMP document publicly notified and call for submissions (second phase of public engagement)

f. Submission period

g. Hearings

h. Recommendation and decision following hearings

i. Final RMP published

Ngā āpitihanga | Attachments

Nil

Ōtaki Community Board Meeting Agenda

11 March 2025

8 Pūrongo | Reports

8.1 Road Naming - 83 Riverbank Road, Ōtaki

Kaituhi | Author: Jeffrey Clement, Information Management Team Leader

Kaiwhakamana | Authoriser: Sheryl Gavin, Acting Group Manager Corporate Services

Te pūtake | Purpose

1 This report asks the Ōtaki Community Board to approve a new road name for the subdivision at 83 Riverbank Road, Ōtaki.

He whakarāpopoto | EXecutive summary

2 Not required.

Te tuku haepapa | Delegation

3 The Ōtaki Community Board has the delegated authority to consider this matter under ‘Part D Community Boards’ of the Governance Structure: “Accepting or rejecting. Officer recommendations in respect of names for local roads (excluding the former State Highway and reserves, structures and commemorative places, in accordance with existing council policy”.

Taunakitanga | RECOMMENDATIONS

A. That the Ōtaki Community Board approves the name …………………… for road to vest shown in appendix 1 of this report

Tūāpapa | Background

4 Under the Kāpiti Coast District Council’s policy, developers are required to submit three name suggestions, in preferential order, for each road to be named, whether it is public or private.

5 Supplementary information in support of the names is to be provided by the developer and this may be consistent themes, historical connections of previous owners.

6 The Ōtaki Community Board may accept one of the proposed names within the report or reject all the suggested names and request staff to provide alternative names in a subsequent report.

7 The developer is NB Partners.

8 The Council Road Naming and Street Numbering Policy 2011 states that to ensure that road names reflect the objectives, developers (or residents of private rights-of-way) shall provide three suitable names for each road on their plans when submitting their engineering survey drawings, in order of preference with the rationale behind each name.

9 Proposed names should avoid the names of kin unless they have strong historical links to the geographical area.

10 Throughout the process Nga Hapu-o-Ōtaki and Otaki Historical Society have been consulted.

He kōrerorero | Discussion

11 The subdivision at 83 Riverbank Road, Ōtaki will create 20 new lots and a new road which will be vested to the Council.

12 This subdivision is stage 2 of the subdivision of 73 Riverbank Road which created 10 new lots and new road which was vested to Council.

13 This new road was named Ngāti Ngarongo Road by this Committee at its meeting on 9 May 2023.

14 83 Riverbank Road is part of the land known as Moutere that was claimed in the Maori Land Court ["MLC"] circa 1884 by Rota Te Tahiwi, Te Manihera Te Rau3\ and Rawiri Rota Te Tahiwi.

15 The biggest shareholder of the land was Hohepa Te Hana (1846-1904). He was a clerk of the course at OMRC. On his headstone in Rangiatea Church yard, his name is recorded as Hohepa Te Hana Tapu.

16 Moutere was a "kumara" growing area that sustained the whanau/hapu/iwi of Ngati Raukawa from the late 1820's through to 1850's.

17 Nga Hapu-o-Ōtaki proposed the following options for the road name.

17.1 Arona Te Hana Road* – Named after Rev Arona Te Hana who was an original claimant, owner and priested a minister by Bishop of Wellington, Hadfield and served at Rangiatea where he retired in 1907;

17.2 Arona Road – Shortened version name of Rev Arona Te Hana;

17.3 Moutere Tahuna Road - represents the name of the land (Moutere = Island, Tahuna = sandbank, therefore ideal cultivation place pre1840); or

17.4 Moutere Road – represents the name of the land.

*This is not an acceptable road name as “Te Hana Way” is the new road name in the neighbouring subdivision

18 The developer proposed the following options for the road name.

18.1 Kuīni Rikihana Road – named after local resident Kuini Rikihana-Hyland;

18.2 Kuīni Road – shortened version of Kuini Rikihana-Hyland; or

18.3 Uru Huarākau Road - Represents the orchard that was established from 1995 to 2010.

19 The developers would like to honour her as Kuīni because of her providing the blessing for the backyard kids kindergarten. The following is also provided with her respect to the significant contributions to the community.

19.1 Local journalist and author, including stories representing māori culture and women

19.2 Book acknowledged in local mail and written in te reo Otaki Today - Queenie's book

19.3 Marae did a video on Ōtaki and Ōtaki Locals (Kuini Rikihana-Hyland and artist Hori) Kuini was a muse for Hori and one of his significant art piece.

He take | Issues

20 Nga Hapu-o-Ōtaki has expressed their strong opinion that the road name reflect the original claimants’ to the Māori Land Court or the original name of the land

21 After discussions with the developer and Nga Hapu-o-Ōtaki the following options were agreed to.

Ngā kōwhiringa | Options

22 The four names provided for the road are as follows:

Option 1

Arona Road - Named after Rev Arona Te Hana

Option 2

Moutere Road – represents the name of the land.

Option 3

Kuīni Road - named after local resident Kuini Rikihana-Hyland.

Option 4

Uru Huarākau Road - Represents the orchard that was established from 1995 to 2010

Mana whenua

23 Ngā Hapū-o-Ōtaki have been consulted and their views have been incorporated into this report.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

24 There are no climate change considerations required within this report.

Ahumoni me ngā rawa | Financial and resourcing

25 The cost of signage is borne by the developer as per usual conditions of the Resource Consent.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

26 The Council and its Community Boards can name roads, pursuant to Sections 319 and 319A of the Local Government Act 1974.

Ngā pānga ki ngā kaupapa here | Policy impact

27 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

TE whakawhiti kōrero me te tūhono | Communications & engagement

28 Consultation has been made with local iwi and recommendations are noted within this report for Board Members’ decision.

Te mahere tūhono | Engagement planning

29 An engagement plan is not needed to implement these decisions.

Whakatairanga | Publicity

30 There are no publicity issues arising from this report.

Ngā āpitihanga | Attachments

1. Road to Vest ⇩

Ōtaki Community Board Meeting Agenda

11 March 2025

8.2 Consideration of Applications for Funding

Kaituhi | Author: Anna Smith, Team Leader Governance

Kaiwhakamana | Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

1 This report details funding applications that have been received by the Ōtaki Community Board for consideration for the 2024/2025 year.

He whakarāpopoto | EXecutive summary

2 The Ōtaki Community Board has received six applications for funding for consideration at this meeting and six accountability reports.

Te tuku haepapa | Delegation

3 The Ōtaki Community Board has the authority to consider this matter under part D point 7 of the Governance Structure and Delegations for the 2022-2025 Triennium.

Taunakitanga | RECOMMENDATIONS

A. That the Ōtaki Community Board approves a grant of $_____ to Amicus Club of Ōtaki to assist with the cost of providing bus trips for the club members.

B. That the Ōtaki Community Board approves a grant of $_____ to the Ōtaki & Districts Memorial RSA & Community Club to give koha to our servicemen that contribute to RSA events and pay for the breakfast at the RSA after the Dawn Service

C. That the Ōtaki Community Board approves a grant of $_____ to the Ōtaki Foodbank to assist with the cost of providing food parcels to the community as demand is increasing.

D. That the Ōtaki Community Board approves a grant of $______to Ōtaki Toy Library to assist with the cost of purchasing new toys for the library.

E. That the Ōtaki Community Board approves a grant of $______to the Jahvahn Kepa to assist with the cost of attending his Muay Thai NZ Title Fight in Gisborne.

F. That the Ōtaki Community Board approves a grant of $______to the Ōtaki Scouts to assist with the cost of repainting the Ōtaki Scout Hall roof.

G. That the Ōtaki Community Board notes the accountability reports received as attachment 8-13.

Tūāpapa | Background

4 This is the fifth Ōtaki Community Board meeting of the 2024/2025 financial year.

5 Grants are allocated in accordance with specific evaluation criteria (at Attachment 1).

6 All applicants have been advised by email of the meeting day, time, and venue.

He kōrerorero | Discussion

7 Six applications for funding have been received and are attached to this report (under separate cover) as Attachments 2-7. The applications are summarised below.

8 Keith Harrington, on behalf of the Amicus Club of Ōtaki has applied for an Ōtaki Community Board Grant of $750 (or $800 if possible) to assist with the cost of providing bus trips for club members.

9 Trist Reweti, on behalf of Ōtaki & Districts Memorial RSA & Community Club has applied for an Ōtaki Community Board Grant of $500 to give koha to our servicemen that contribute to RSA events and pay for the breakfast at the RSA after the Dawn Service.

10 Graham Evans on behalf of Ōtaki Foodbank, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of providing food parcels to the community as demand is increasing.

11 Ceire Hopley, on behalf of the Ōtaki Toy Library, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of purchasing new toys for the library.

12 Jahvahn Kepa has applied for an Ōtaki Community Board Grant of $1550 to assist with the cost of attending his Muay Thai NZ Title Fight in Gisborne.

13 Rupert Randall, on behalf of the Ōtaki Scouts, has applied for an Ōtaki Community Board Grant of $750 to assist with the cost of repainting the Ōtaki Scout Hall roof.

He take | Issues

14 There are no issues to be considered.

Ngā kōwhiringa | Options

15 There are no options to be considered.

Mana whenua

16 There has been no direct engagement with mana whenua regarding this report.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

17 There are no climate change matters to be considered.

Ahumoni me ngā rawa | Financial and resourcing

18 Budget allocations for the 2024/2025 financial year for the Ōtaki Community Board Grant Fund are as follows in the table.

Fund

2024/25

budget

allocation

Total allocated

to date

Grant Money returned

Total unallocated

to date

Ōtaki Community Board Grant Fund

$27,979

$15,574

$ 0

$12,405

19 Community Board Grants approved for the 2024/2025 are as follows:

Date	Recipient	Purpose of Grant	Amount
23 July 2024	Nourish Trust	To assist with the cost of providing Christmas hampers for families in the Ōtaki community doing it tough at Christmas.	$750
23 July 2024	Jeana Bevan	To assist with the costs associated with an exchange student visit to Spain for two months in November 2024.	$750
23 July 2024	Community Coffee and Chat	To assist with venue hire costs.	$750
23 July 2024	Moahuia Goza	To assist with the cost of travelling to China for Kapa Haka performances.	$650
23 July 2024	Jacinta Patten	To assist with the cost of venue hire for the homeschool co-op’s weekly meetings.	$724
23 July 2024	OC Kohatu: Ōtaki College	To assist with the cost of attending the 2024 Lower North Island Secondary Schools Netball winter tournament in Taradale.	$750
23 July 2024	Kāpiti Crop Swap	To assist with venue hire costs and event promotion.	$750
27 Aug 2024	Michelle Deerheart	To assist with the costs of buying wool for volunteer knitters to provide hand knitted singlets to whānau that come through antenatal education at Bumps to Babies.	$750
27 Aug 2024	Rāhui Māreikura	To assist with the costs of running the Rāhui Māreikura Girls Rugby programme.	$750
27 Aug 2024	Ōtaki Sports Club	To assist with the costs of purchasing tennis balls for junior interclub tennis matches programme.	$750
15 Oct 2024	Wellington Area Trail Riding Club	To assist with the cost of holding two club riding events within the Ōtaki area.	$750
15 Oct 2024	Home 4 All	To assist with the costs of buying a trailer for their Duo-bike which will enable cycling with three of their visitors instead of one	$750
15 Oct 2024	Kapiti Concert Orchestra	To assist with the costs of holding their annual concert in Ōtaki.	$750
15 Oct 2024	Friends of the Ōtaki Foodbank	To assist with the costs of their annual collection for the Ōtaki Foodbank to be held on Saturday 30 November	$750
15 Oct 2024	Ōtaki Volunteer Fire Brigade	To assist with ongoing maintenance and compliance costs of the two vintage fire engines.	$750
26 Nov 2024	Ōtaki Presbyterian Church	To assist with the costs in purchasing a table tennis table to expand their weekly sausage sizzle for local rangatahi	$700
26 Nov 2024	Kokoro Frost	To assist with the cost of attending the 2024 World Short Course Championships in Budapest, Hungary.	$750
26 Nov 2024	Suzane Duker/ Emma Whiterod	To assist with the costs of seven Ōtaki children competing in the National competition in February of next year in Auckland as part of the Horowhenua Kapiti Under 16 touch rugby team.	$1500
26 Nov 2024	Mary Coleman	To assist with the cost of providing free face painting as part of the community family race day on Sunday 19 January 2025.	$750
26 Nov 2024	Cara Guy	To assist with the cost of representing New Zealand on the Global Development Tour organised by United Nations Youth.	$750

20 Attached to this report as Attachments 7-12 (under a separate cover) are six accountability reports received since the last Ōtaki Community Board meeting.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

21 There are no legal or risk matters to be considered.

Ngā pānga ki ngā kaupapa here | Policy impact

22 As noted previously, grants are allocated in accordance with established criteria (attached to this report as Attachment 1).

TE whakawhiti kōrero me te tūhono | Communications & engagement

23 Board members actively engage with the community to promote the various grants available.

24 Information on grants and the application process are also available via the Council’s website.

25 All applicants will be contacted via email once decisions around funding have been made.

Te mahere tūhono | Engagement planning

26 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

27 Successful grants are communicated through the Council’s usual communication channels.

Ngā āpitihanga | Attachments

1. Ōtaki Community Board Grant Criteria and Application Form ⇩

2. Amicus Club of Ōtaki - Application for Funding - Public Excluded (under separate cover)

3. Ōtaki and Districts RSA - Application for Funding - Public Excluded (under separate cover)

4. Ōtaki Foodbank - Application for Funding - Public Excluded (under separate cover)

5. Ōtaki Toy Library - Application for Funding - Public Excluded (under separate cover)

6. Jahvahn Kepa - Application for Funding - Public Excluded (under separate cover)

7. Ōtaki Scouts - Application for Funding - Public Excluded (under separate cover)

8. Accountability Report - Cobblers Soup - Public Excluded (under separate cover)

9. Accountability Report - Kapiti Concert Orchestra - Public Excluded (under separate cover)

10. Accountability Report - Nourish Trust - Public Excluded (under separate cover)

11. Accountability Report - Benefit Advocacy Kāpiti - Public Excluded (under separate cover)

12. Accountability Report - Kāpiti Coast Harness Racing Club - Public Excluded (under separate cover)

13. Accountability Report - Waikanae Cameo Society - Public Excluded (under separate cover)

Ōtaki Community Board Meeting Agenda

11 March 2025

10 Ngā Take e Mahia ana | Matters Under Action

10.1 Matters Under Action

Author: Anna Smith, Senior Advisor, Democracy Services

Authoriser: Kris Pervan, Group Manager Strategy & Growth

Te pūtake | Purpose

The purpose of this report is to present the Ōtaki Community Board with the updated matters under action (as of 4 March 2025) to review and note.

ECOMMENDATIONS

That the Ōtaki Community Board notes the following matters under action.

Item	Date Raised	Matter	Progress	Reporting Responsibility
1	April 2019	Ōtaki Civic Theatre	Councils Property Team have been in regular contact and updating the Otaki Players Society since they have moved out of the Theatre. The earthquake strengthening work at the Otaki Theatre has progressed to the stage now with the Structural and Construction drawings completed. Along with the structural and building drawings finalised, scoping works completed, and the construction budget costs peer reviewed, and approved. The Resource Consent was lodged in early September and the Building Consent applied for mid-September and planned to go out to Tender in early December. Staff have reviewed the Long-Term Plan budgets and have set a revised reduced plan of Capital projects, in line with the Capex and Opex budget cuts that have been made. The Property Team now sit within the Infrastructure and Asset Management Division and are constantly reviewing the total Capex renewal and Opex maintenance works budgets. Cr Warwick reported that she would be meeting with Sean Mallon in the New Year. There would need to be fireproof provisions for costume storage	Staff
2	September 2014	Ōtaki Beach Open Space Development	The Road stopping is not feasible; however, work will continue around the future of the management of the natural open space area at Ōtaki Beach. An update regarding the future of this space has been requested sometime over the next few months (September or October 2024). The team have advised that: 1. The budget for the development of the Ōtaki Beach area is included in the LTP through to 2026. 2. The majority of budget (>$300k) is signalled for the 2025/26 FY, but concept design work and consultation will be kicking off this FY. Procurement of a service provider for this Development Plan is underway. 3. Complimentary budgets i.e. for Ōtaki Educational Signage and Beach accessway renewals are also being factored into a wholistic ‘One’ project approach for this location. The Board have raised the refurbishment of Pavilion as an issue to be considered during the development. Cr Warwick recommended the board provide feedback on proposed Freedom Camping Policy review in relation to the beach front carparks.	Staff
3	March 2024	Revocation Updates	No updates at the present time, although on track for lane closure on the bridge in May for 4 – 6 months. Bridge lane closure has been put back and Waka Kotahi are looking at applying for consent to building scaffolding on riverbed to avoid long term lane closure. Andrew Torr – at this time consultants are working on the design. Contract will follow, work expected to be completed 2025. Bridge update from Cam – given up on working on the riverbed. Going to lane closures starting in August. August – December lane closures one lane at a time. January/February lane closures during working hours only. Waka Kotahi brought an update to the October meeting. Revocation works have begun around Te Horo Beach road, Cam has asked for timing and project information to be provided.	Board (Cam)
4	May 2024	Problem areas - CCTV	Problem areas to be nominated. Jackie, Simon and Cam presented on this issue at the Strategy, Operations and Finance Committee meeting.	Board
5	July 2024	Clifton Cottage	Clifton Cottage is scheduled to be made weathertight and left as is. Cr Warwick has requested signage for toilets on the south bank. Community Board requests a report back on Clifton Cottage, consultation highlighted a request for restoration and that the building be made useable. Is this Waka Kotahi? What commitment was made during the process regarding this building? Is there heritage status? Request for public toilets on south bank. Staff advise that no formal commitment for this work can be found. Cam will follow up with former Ōtaki Ward Councillor to confirm board members recollection of the consultation. Cr Warwick has forwarded to the board the response to her OIR regarding the building. Land will be surplus and offered to council or back to owner or sold. The board have identified a need for signage on that side of Riverbank to say where toilets are. The Manager, Parks Open Space and Environment has agreed that there is a possibility that council could work with Greater Wellington Regional Council to support this. The Ōtaki river corridor is Greater Wellington’s responsibility to manage and control.	Staff Board Members
6	July 2024	Paper road off Te Roto Road	Cr Warwick has organised a meeting with Greater Wellington regarding the issues – access and parking. Cr Warwick updated the board; a management plan is to be implemented. Water quality is a major issue. Cr Warwick followed up with Darren. Discussions are ongoing. Cr Warwick has requested that Greater Wellington add this to their Annual Plan.	Board - Cr Warwick
7	August 2024	Railway Station Safety & Upgrade	Safety concerns regarding lighting at the Ōtaki Railway Station. Board member to canvas station users over safety concerns. Greater Wellington are currently looking into this and liaising with LINZ.	Board
8	August 2024	Railway Station Repairs & Maintenance	Paint has been gifted to paint the railway station building – potential for a community working bee to re-paint the building. Greater Wellington are currently looking into this and liaising with LINZ.	Board


RĀRANGI TAKE AGENDA Poari ā-Hapori o Ōtaki \| Ōtaki Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Ōtaki \| Ōtaki Community Board will be held on:
Te Rā \| Date:	Tuesday, 11 March 2025
Te Wā \| Time:	7.00pm
Te Wāhi \| Location:	Gertrude Atmore Supper Room, Memorial Hall, Main Street, Ōtaki
Kris Pervan Group Manager Strategy & Growth

Mr Cam Butler	Chair
Mr Simon Black	Deputy
Mrs Jackie Elliott	Member
Ms Christine Papps	Member
Cr Shelly Warwick	Member