Agenda of Paraparaumu Community Board Meeting

Paraparaumu Community Board Meeting Agenda

11 February 2025

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Paraparaumu Community Board Meeting Agenda

11 February 2025

7 He Kōrero Hou | Updates

7.1 Beach Accessways and Storytelling at MacLean Park

Kaituhi | Authors: Trevor Jackson, Team Leader, Parks & Outdoor Recreation
Cat Wylde, Advisor Recreational Tracks and Trails
Philippa Ross-James, Senior Advisor Communications & Engagement

Kaiwhakamana | Authoriser: Brendan Owens, Group Manager Customer and Community

Te pūtake | Purpose

1 This short report explains an upcoming project to improve the beach accessway at MacLean Park, Paraparaumu, and introduces a complimentary project to install storytelling collateral at the park.

Taunakitanga | RECOMMENDATIONS

A. Notes the update on this topic.

B. Nominate Community Board member(s) to take part in the beach accessways project, which includes attending the key stakeholder workshop and/or hui.

Tūāpapa | Background

2 Council’s Beach Accessways Asset Management Plan (October 2023) sets out the need for destination beaches to have high quality, accessible accessways.

3 Beach Development Plans are being developed and will include a plan for accessways. Ōtaki Beach and MacLean Park in Paraparaumu have been selected as the two destination beach accessways to upgrade in 2025. We have funding for Ōtaki Beach improvements and this will take place during the 2025/26 financial year. Funding for MacLean Park is yet to be identified.

4 Desired outcomes for our beach accessways are:

· the ability to use all the accessways every day, all year round,

· greater accessibility for those less mobile, such as ramps with less than 1 in 12 gradients, steps with handrails and stable footing,

· have a separation of pedestrians, horses and vehicles, eg, around boat launching areas,

· ramps/paths/steps that can be reinstated quickly after weather events,

· improved signage that allows users to locate the accessway which best suits their needs, eg, ramp for kayak, handrails, off-road carparks, and will make reporting damage/service requests more efficient.

5 Specifically for Paraparaumu Beach, we also want improved pedestrian access to the beach to reduce the number of vehicles accessing the beach on the north side of the Tikotu Stream.

6 Also, for Paraparaumu Beach, we have a separate, but aligned project to install storytelling collateral at MacLean Park to meet the objectives of the previous Te Uruhi project as resolved by Council at their meeting of 2 March 2023:

· “to provide opportunity for mana whenua stories to be told in an integrated, visible and mana enhancing way”, and

· “to refine and tell our Kāpiti story, to support our destination marketing and sense of self and place.”

7 Well planned beach accessways help deliver good environmental outcomes while protecting the dune environment.

8 We want to involve our partners, key stakeholders and the community in the process to identify the best location and style of the proposed beach accessways, and the storytelling.

9 We have set up a project which involves working with our iwi partners and key stakeholders to create a beach accessway concept plan. We will then engage the wider community on the draft plan.

He take | issues

10 For funding reasons, the concept plan for both beach accessways needs to be finished by June 2025.

11 From the previous work on Te Uruhi, we have some (not complete) story ideas for MacLean Park. We will work with iwi and stakeholders to refine these stories and discuss how to present them.

12 We have engaged Beca Consulting to carry out the technical design of the beach accessways and draft the beach development plans.

Ngā kōwhiringa | Options

13 n/a

ngā Mahi panuku | next steps

14 We will work with our iwi partners to find a time that suits them for hui.

15 We will set up a key stakeholder workshop.

Ngā āpitihanga | Attachments

Paraparaumu Community Board Meeting Agenda

11 February 2025

8 Pūrongo | Reports

8.1 Considerations of Applications for Funding

Kaituhi | Author: Evan Dubisky, Advisor Governance

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 For the Paraparaumu Community Board to consider applications to the Discretionary Fund and to note Accountability Reports of previous funding recipients.

He whakarāpopoto | EXecutive summary

2 Not required for this report.

Te tuku haepapa | Delegation

3 The Paraparaumu Community Board has delegated authority under section D of the
2022-2025 Governance Structure to consider and approve grant funding applications. The section states that the community board has the delegation to:

Approve criteria for, and disbursement of, community-based grant funds as approved through the Long-Term Plan or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Trish McQueen to support the cost of coaching lessons for taekwondo.

B. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Groovers to support the costs of venue hire, a dance instructor, and purchase any necessary equipment to ensure they can continue.

C. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Naomi Boyd to cover her costs for the Kapiti & Horowhenua Under 18 Touch Rugby National Team’s Regional Nationals in Auckland in February 2025.

D. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Senior Singers to pay for a pianist for rehearsals and concerts.

E. That the Paraparaumu Community Board approves a Discretionary grant of $____ to Kapiti Cubers to cover the costs of venue hire for the club from April 2025 to March 2026.

Tūāpapa | Background

4 This is the fourth Paraparaumu Community Board meeting of the 2024/2025 financial year.

5 To allocate Discretionary Grants, the Board should duly consider the established criteria, attached as Appendix 1 to this report.

6 Once funding has been approved and allocated to applicants, accountability reports will be required two months after the event or activity for which the grant was awarded takes place.

He kōrerorero | Discussion

7 The following applications for funding have been received and are attached as Appendix 2 (public excluded) to this report and summarised below.

8 Trish McQueen
Trish McQueen has applied for a grant of $750 to support the cost of coaching lessons for taekwondo.

9 Kapiti Groovers
Sophie Handford, on behalf of Kapiti Groovers, has applied for a grant of $750 to support the costs of venue hire, a dance instructor, and purchase any necessary equipment to ensure they can continue.

10 Naomi Boyd
Naomi Boyd has applied for a grant of $750 to cover her costs for the Kapiti & Horowhenua Under 18 Touch Rugby National Team’s Regional Nationals in Auckland in February 2025.

11 Kapiti Senior Singers
Bruce Dring, on behalf of Kapiti Senior Singers, has applied for a grant of $750 to pay for a pianist for rehearsals and concerts.

12 Kapiti Cubers
Terence Brown, on behalf of Kapiti Cubers, has applied for a grant of $576.40 to cover the costs of venue hire for the club from April 2025 to March 2026.

13 The discretionary grant applications under consideration in this report total $3,576.40.

14 A grant application from Kapiti Central Probus Club was received, however it was withdrawn by the applicant as the program they had requested funding for is no longer proceeding.

He take | Issues

15 There are no issues to consider.

Ngā kōwhiringa | Options

16 There are no options to consider for this report.

Mana whenua

17 Mana Whenua have not been consulted as part of this report. The funding allocation is fully within the delegation of the Paraparaumu Community Board to consider.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

18 There are no climate change and environment considerations within this report.

Ahumoni me ngā rawa | Financial and resourcing

19 Budget allocations for the 2024/2025 financial year for the Paraparaumu Community Board Discretionary Grant are as follows:

2024/2025 budget allocation	Total allocated to date	Total unallocated to date
$32,167.00	$10,887.00	$21,180.00

20 Twenty accountability reports from the 2023/2024 and 2024/2025 financial years have been received and are attached in Appendix 3 (public excluded). A list of Discretionary Grants approved by the Paraparaumu Community Board in those financial years are attached as Appendix 4.

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

21 There are no legal or organisational risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

22 Grants are allocated in accordance with the established criteria as per Appendix 1 to this report.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

23 This matter has a low level of significance under Council’s Significance and Engagement Policy and engagement is not conducted prior to decision making.

Whakatairanga | Publicity

24 Board Members play an active role around the community in promoting the discretionary grants available. Details are also made available on Council’s website.

Ngā āpitihanga | Attachments

1. Paraparaumu Community Board Discretionary Grant Fund Criteria ⇩

2. Discretionary Grant Applications - Public Excluded

3. Accountability Reports Received Since December 2024 - Public Excluded

4. Discretionary Grant Summaries for financial years 2023/2024 and 2024/2025 ⇩


RĀRANGI TAKE AGENDA Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Paraparaumu \| Paraparaumu Community Board will be held on:
Te Rā \| Date:	Tuesday, 11 February 2025
Te Wā \| Time:	6.30pm
Te Wāhi \| Location:	Council Chamber Ground Floor, 175 Rimu Road Paraparaumu
Mark de Haast Group Manager Corporate Services

Mr Glen Olsen	Chair
Mr Guy Burns	Deputy
Mr Bernie Randall	Member
Mr Karl Webber	Member
Cr Glen Cooper	Member
Cr Kathy Spiers	Member