|
Grants Allocation Committee (Creative
Communities New Zealand) Meeting Agenda
|
3 September 2024
|
7 Pūrongo
| Reports
7.1 Creative
Communities Scheme - Consideration of Applications for Funding
Kaituhi |
Author: Nerita
Clark, Arts Events Coordinator
Kaiwhakamana
| Authoriser: Brendan Owens, Group Manager Customer and
Community
Te pūtake |
Purpose
1 This
report presents applications for Creative Communities Scheme funding for
consideration by the Creative Communities Assessment Committee (sub-committee
of the Grants Allocation Committee).
He
whakarāpopoto | EXecutive summary
2 An
executive summary is not required for this report.
Te tuku haepapa
| Delegation
3 The
Grants Allocation Committee may make a decision to approve grant moneys under
Section B.6 of the Governance Structure and Delegations:
The Committee will consider
and allocate grant moneys in accordance with the meeting cycles and criteria of
five granting programmes, including money granted by Creative New Zealand.
Taunakitanga | RECOMMENDATIONS
A. That
the Grant Allocation Committee grants Kapiti Women's Health Collective Inc. $_____
from the Creative Communities Scheme to assist with the project “Have a
Go' Arts Programme”.
B. That
the Grant Allocation Committee grants The CanInspire Charitable Trust $_____
from the Creative Communities Scheme to assist with the project “CanBead
Kapiti Coast”.
C. That
the Grant Allocation Committee grants Ōtaki Pottery Club $______ from the
Creative Communities Scheme to assist with the project “Have A Go”.
D. That
the Grant Allocation Committee grants Handstands Productions $_____ from the
Creative Communities Scheme to assist with the project “SUPPING with the
Devil”.
E. That
the Grant Allocation Committee grants Circle of Fifths $_____ from the Creative
Communities Scheme to assist with the project “Summer Shakespeare
2025”.
F. That
the Grant Allocation Committee grants Island Custom Ltd $_____ from the
Creative Communities Scheme to assist with the project “Collective Tapa
Cloth workshop”.
G. That
the Grant Allocation Committee grants Mulled Wine Concerts $_____ from the
Creative Communities Scheme to assist with the project “Mulled Wine
Concerts in Paekakariki”.
H. That
the Grant Allocation Committee grants Zeal Youth Trust Aotearoa - Kapiti
(formerly Zeal Education Trust) $_____ from the Creative Communities Scheme to
assist with the project “Zeal Kapiti Holiday Hip-Hop Dance Workshops for
Beginners”.
I. That
the Grant Allocation Committee grants Ms Anja Wilhelmer $_____ from the
Creative Communities Scheme to assist with the project “Breathe and
Draw”.
J. That
the Grant Allocation Committee grants Music Festivals and Events NZ Board
$_____ from the Creative Communities Scheme to assist with the project
“Summer Music in the Park - Maclean Park”.
K. That
the Grant Allocation Committee grants Ms Debbie Donnelly $_____ from the
Creative Communities Scheme to assist with the project “Japan Kapiti NZ
natural dye workshops”.
L. That
the Grant Allocation Committee grants Mrs Ingrid Prosser $_____ from the
Creative Communities Scheme to assist with the project “Kapiti
Poets”.
M. That
the Grant Allocation Committee grants Paekakariki Surf Lifeguards Inc $_____
from the Creative Communities Scheme to assist with the project
“Paekakariki Surf Club Cultural Artwork”.
N. That
the Grant Allocation Committee grants Kapiti Arts & Crafts Society Incorporated
$_____ from the Creative Communities Scheme to assist with the project
“Cash and Carry" Exhibition December 2024”.
O. That
the Grant Allocation Committee grants The Shed project Kapiti $_____ from the
Creative Communities Scheme to assist with the project “Shed Project
Creative Space Christmas performance 2024”.
P. That
the Grant Allocation Committee grants Ōtaki Promotions Group $_____ from
the Creative Communities Scheme to assist with the project “Ōtaki
Kite Festival - Kite Festival Workshops”.
Q. That
the Grant Allocation Committee grants Kapiti Music Centre $_____ from the
Creative Communities Scheme to assist with the project “KMC Open Day and
Concert”.
R. That
the Grant Allocation Committee grants Ms Bryony Rogers $_____ from the Creative
Communities Scheme to assist with the project “Creative Writing
gatherings”.
S. That
the Grant Allocation Committee grants Orpheus Choir Wellington $_____ from the
Creative Communities Scheme to assist with the project “Colossal
Chorale”.
T. That
the Grant Allocation Committee grants Ōtaki Waka Hoe Charitable Trust
$_____ from the Creative Communities Scheme to assist with the project
“Tuia te hapori - Weaving Communities”.
U. That
the Grant Allocation Committee grants Miss Rebecca Bond $_____ from the
Creative Communities Scheme to assist with the project “Jewellery making
workshops”.
V. That
the Grant Allocation Committee grants Kāpiti Art Studio $_____ from the
Creative Communities Scheme to assist with the project “Recycled paper
clay workshop”.
W. That
the Grant Allocation Committee grants Keryn Mells $_____ from the Creative
Communities Scheme to assist with the project “Exploring art and nature
through creative writing”.
Tūāpapa | Background
4 The
Kāpiti Coast District Council (the Council) administers the Creative
Communities Scheme under contract with Creative New Zealand. The funds are
allocated nationally by Creative New Zealand on a population basis and
distributed locally in accordance with their guidelines.
5 The
Scheme was established to provide support to arts and cultural activities
taking place within a local area. For the purposes of the Scheme, art is
defined as “all forms of creative and interpretative expression”.
6 There
are two funding allocation rounds per year. This report pertains to the first
funding round for the financial year 2024/25. Applications for the current
round closed on Monday 29 July 2024. Staff check each application for
eligibility and then Committee members assess them individually prior to this
meeting.
7 Table
shows the grant allocations and costs for 2024/25
|
Allocations (Costs)
(All figures are exclusive of GST).
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$
|
|
Creative NZ 2024/25 grant for full year
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$47,203.80
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Council 2024 budget for 2024/25
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$12,602.00
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|
Returned grants from Round 2, 2023/24
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$1,894.00
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|
Advertising for the full year (Budgeted at about 10% of
total Creative NZ allocation)
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($4720.00)
|
|
Net figure of funding available for grants 2024/25 (includes returned grants)
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$57,279.00
|
|
Net figure of funding available for grants Round 1
(September 2024)
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$29,586.00
|
|
Funding requested from CCS grant applications - Round 1
(September 2024)
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$60,073.00
|
He
kōrerorero | Discussion
8 Creative
New Zealand allocated $47,203.80 for Kāpiti Coast District Council
for the 2024/25 financial year. Council budgeted $60,105.00 in 2024/25
for grant funding.
9 Creative
New Zealand allows for up to 10% of its allocation to be used for advertising
and promotion. For this financial year, $4,720.00 was allocated for promotion
costs.
10 The
net figure available for grants over the full year comes to $$57,279.00.
11 The
total available for grant funding in Round 1 September 2024 (including
returned funds) is $29,586.00.
12 We
received 23 applications to submit to the Committee for consideration. All 23
applications are listed for recommendation. The total requested is $60,073.00
which exceeds the funds available for this funding round by $30,487.00.
Purpose of the Scheme
13 The
purpose of the Scheme, as set out by Creative New Zealand, is to stimulate and
provide support to arts and cultural activities that increase participation and
increase the range and diversity of projects that make the arts more attractive
and relevant to the various local communities.
14 Creative
New Zealand notes that a community is defined by the people within it, and can
include religious, cultural, or other self-defined community.
15 The
purpose of the Creative Communities Scheme is to support
“grassroots” activities.
16 Creative
New Zealand requires Councils to have representation from Māori on the
Assessment committee and seeks feedback in its regular surveys about how the
council encourages application with a Toi Māori focus.
Eligibility
17 Creative
New Zealand stipulates those projects considered under this Scheme should:
• take
place within the Kāpiti Coast District; and/or
• produce
benefits that are largely experienced within the Kāpiti Coast District.
Priorities
18 Projects
seeking assistance must meet at least one of three funding criteria set by
Creative New Zealand. These are:
· Access
and Participation: creating opportunities for local communities to engage
with and participate in local arts activities.
· Diversity:
supporting diverse arts and cultural traditions of our local communities, to
enrich cultural diversity; and
· Young
people: enabling and encouraging young people under 18 years to engage with
and actively participate in the arts.
Applications
19 The
schedule of applications for funding, a summary of the applications and
further supporting information will be provided to the Committee members
through the SmartyGrants platform (grant program application management
system).
20 Successful
applicants are required to return a project accountability report and to
participate in any funding audit of their organisation or project conducted by
the Kāpiti Coast District Council. Staff track the receipt of the project
accountability reports and will report highlights of completed projects to the
Grants Allocation Committee at the meeting.
21 Two recipients returned
their grant from the previous round (Round 2, 2023/24):
- Island
Custom Ltd – could not go ahead with their project because they were not
allocated the amount they requested. They requested $2,950.00 but was allocated
$1,394.00 towards their project. They attempted to downsize the project but
came to the decision that they wouldn’t meet the costs.
- Kapiti
Arts & Crafts Society – a breakdown in communication within their
project team resulted in the promotion not taking place. Therefore, the grant
they received of $500 for the promotion of their event was not spent.
He
take | Issues
22 The
Committee does have discretion to allow extensions for grant recipients who
have not been able to complete their projects or hold their event during the
timeframe.
Ngā
kōwhiringa | Options
23 A
Creative Communities assessment committee has discretion in certain “grey
areas”, or in relation to particular priorities decided by that
committee. Creative New Zealand advises committees to always consider
“Does this project benefit the arts?”
24 All
applications are checked by staff for eligibility and those submitted can be
considered eligible according to the Guidelines and advice received from
Creative New Zealand. For the applications involving school students, Creative
New Zealand has advised that they satisfy the criteria as being outside of
curriculum delivery.
25 We
sometimes receive an application for funding at an aspect or stage of a large
programme or project as a separate project, Creative New Zealand advises that
such applications meet eligibility criteria, including projects that have
received Creative New Zealand funding for an earlier stage of the project.
Mana whenua
26 Creative New Zealand
requires that at least one representative from local iwi sits on the assessment
panel or committee. This Committee includes up to three iwi representatives
nominated by Te Whakaminenga o Kāpiti. The decision for nomination for that
representative currently is sitting with Te Whakaminenga. If no representative
is nominated before the meeting, the committee should ensure they consider
applications from a Te Ao Māori perspective as part of their
decision-making.
Examples:
® In recognition of the Crown’s
responsibility under the Treaty of Waitangi, the Local Government Act sets out
principles and requirements for Council to facilitate Māori participation
in all decision-making processes, which includes appropriate consultation with
Māori on different issues (refer section 4, Parts 2 and 6 of the Local
Government Act). Council’s Long-term Plan 2021-41 commits to an enduring
relationship between Mana Whenua and Kaunihera (Council) at the heart
of our activities for the community and the wider relationships that surround
us. As mana whenua of
the Kāpiti Coast District, Council has been guided by the views of its iwi
partners and has consulted with each iwi partner separately on the matters
proposed in this report.
® The matters in this report relate to Kāpiti Coast Airport land.
The land is currently subject to a number of active Waitangi Tribunal claims.
The Council is committed to upholding a meaningful with partnership with mana
whenua and recognises the important of Waitangi Tribunal processes to its iwi
partners. To this end, Council is committed to ensuring that Council decisions
are consistent with its partnership obligations with iwi.
Panonitanga Āhuarangi me te Taiao | Climate change
and Environment
27 27 Funding priority may be
given to those applicants who address climate change inside their planning or
reflect climate change ideals within their application i.e. zero waste.
Examples:
® This decision will have a
positive impact on Council’s ability to respond to the impacts of climate
change. Council is aware that this specific location is prone to
flooding. In July 2016, a one-in-30-year storm event caused X number of
properties to flood in this area. As was identified in the 2018 LTP, an
upgrade was then planned for this location to increase the pipe size, thereby
allowing for greater resilience in high rainfall events.
® This decision to install
larger waste bins in well used parks means less frequent emptying is needed,
resulting in less transport which will reduce emissions and save fuel costs and
staff time.
Ahumoni me ngā rawa | Financial
and resourcing
28 The
CCS Assessors Guide provides information and guidance about taking a strategic
approach to making funding decisions that represent the best use of the funds
available and deliver strongly to the funding criteria from Creative New
Zealand.
Examples:
® Issuing of infringements for
illegal dumping may increase demand on the compliance team, but at present
additional resourcing is not proposed.
® The engagement of [supplier]
for this work carries a total contract expenditure of $2M over a term of three
years. This expenditure is within the allocated budget for each year as
approved in the Long-term Plan.
® The adoption of this policy
involves additional compliance monitoring costs between x and y which
can’t be absorbed within current budgets. Additional operating budget to
meet these costs will be sought in the next annual plan.
Tūraru ā-Ture me te Whakahaere
| Legal and Organisational Risk
29 There
are no legal considerations.
Examples:
® The proposed activity will involve the
collection of personal information and as such, a privacy impact statement has
been undertaken to ensure the activity meets requirements in the Privacy Act
2020.
® Legal advice has been sought from
Council’s Senior Legal Counsel to inform the options set out above.
Ngā pānga ki ngā kaupapa here | Policy impact
30 There
is no policy consideration.
TE whakawhiti kōrero me te
tūhono | Communications &
engagement
31 An
engagement plan is not needed to implement this decision.
32 We
undertook a broad promotional campaign to advertise the Scheme and the
applications for this funding round, through a variety of channels.
Te mahere tūhono | Engagement
planning
33 An
engagement plan is not needed to implement this decision.
Examples:
® An engagement plan is not needed to
implement this decision. Council will communicate this decision through its
established communication channels.
® At this early stage in the process, the
engagement plan is focused on informing the community of proposal and
encouraging community feedback through a range of activities.
® An engagement plan has been developed to
support consultation on Council’s proposal. Refer to Attachment 1.
® Council has recently consulted on this
strategy. Council will engage a range of communication channels to inform the
community and key stakeholders of Council’s decision and to explain the
rationale for why it made that decision.
Whakatairanga |
Publicity
34 A press
release will be prepared to publicise the funding decisions and the projects
and activities supported by these grants. Examples:
® Council will use its established
communications channels to inform the community of this decision and to explain
the rationale for why it made this decision.
® A communications plan has been developed to
support communications with the community and key stakeholders about this
issue.
® A communications plan has been/will be
developed to inform the community and key stakeholders of Council’s
decision and to explain the reasons for its decision.
Ngā āpitihanga | Attachments
Nil
