Agenda of Social Sustainability Subcommittee Meeting

Social Sustainability Subcommittee Meeting Agenda

9 May 2024

8.3 Indoor Sports Feasibility Study

Kaituhi | Author: Trevor Jackson, Team Leader, Parks & Outdoor Recreation

Kaiwhakamana | Authoriser: Sonja Williams, Acting Group Manager Customer and Community

Te pūtake | Purpose

1 This report provides an overview of the key findings from the Indoor Courts Needs Analysis and Feasibility Report and discusses the financial implications and considerations around the potential development of a dedicated community indoor court facility in Kāpiti.

Taunakitanga | RECOMMENDATIONS

That the Social Sustainability Committee:

A. Notes the Indoor Courts Needs Analysis and Feasibility Report attached as Appendix One.

B. Notes the Indoor Courts Needs Analysis and Feasibility Report conclusion that Kāpiti has a current shortfall of approximately 3.5 indoor courts, increasing to a projected shortfall of approximately 6 (5.75) indoor courts by 2043.

C. Considers the options for meeting Kāpiti’s current and future indoor sports and recreation needs as highlighted in the Indoor Courts Needs Analysis and Feasibility Report.

D. Notes the preferred options within the Indoor Courts Needs Analysis and Feasibility Report for a three indoor court facility with community meeting / events spaces, and a rock-climbing wall, on a site adjacent to Coastlands Aquatic Centre.

E. Notes the preliminary capital cost estimates and financial model for a three-court facility, including estimated operating subsidy, as detailed in the Indoor Courts Needs Analysis and Feasibility Report.

F. Notes that Officers would need to undertake further investigation into potential timelines and pathways to identify funding for the development of a community indoor court facility.

G. Agree that Officers should undertake a detailed investigation into the provision of a community indoor court facility, including understanding any benefits of including a ‘Community Centre’ within this facility.

H. Recommend to Council that the Social Sustainability Committee supports Officers undertaking a detailed investigation into the provision of a community indoor court facility, including understanding any benefits of including a ‘Community Centre’ within this facility.

Tūāpapa | Background

2 Across Kāpiti there is a small network of indoor courts made up of school (education owned) facilities as well as council-owned, and community-run halls.

3 Sporting codes have identified a lack of access to and availability of indoor court space as a barrier to increasing participation. Some sporting organisations are even limiting the number of teams they can accept and are regularly turning teams away.

4 For nearly all court-based sporting codes (except Basketball) current participation in the Kāpiti district is lower than the national participation numbers. This may be anecdotal but could be an indicator of the consequences of a shortage of indoor court space.

5 Additionally, current facilities are aging and are increasingly found to be no longer fit-for-purpose. Many lack sufficiently usable space to cater for modern day needs, and often have a lack of supporting amenities like changing rooms and shower facilities.

6 Recreation Sport Leisure Consultancy (RSL) were commissioned by council to undertake a needs analysis, feasibility study and business case to determine the need, scope, and indicative financial cost for the development of a dedicated community indoor sports facility. This report was completed in December 2023.

He take | issues

Shortfall of Indoor Courts

7 The shortfall of indoor courts is an issue that is being felt across the wider Wellington Region.

8 The Sport New Zealand’s 2023 National Indoor Sport and Active Recreation Facilities Strategy and Nuku Ora’s 2023 Regional Indoor Court report both highlighted under-supply of indoor courts as an issue, noting increasing pressure to provide accessible and affordable indoor court space for community use throughout the region.

9 The National Indoor Sport & Active Recreation Facilities Strategy 2023 provides a ratio for the number of indoor courts per unit population that a community should aim to have. The ratio is one indoor court per 7,800 persons in the community.

10 Currently in Kāpiti we have 4.25 courts available for community use which are mostly reliant on access to the college sports halls. Working on the ratio noted above, the number of courts required is 7.5 based on today’s population meaning we are currently operating in Kāpiti with a deficit of indoor court space of 3.25.

11 With the population growth over the next 25 years adding an additional 20,000 people to the region, based on the ratio the deficit will increase to six courts by 2048.

RSL Findings

12 A key element of the completion of the RSL Report was engagement with the wider sport and active recreation partners and stakeholders and included a combination of a stakeholder survey one-on-one interviews to understand current demands and needs.

13 The RSL Report found that the current network demand on limited number of facilities means usage is at capacity and the need exceeds availability. This will only increase as we experience sustained population growth. These findings are supported by the Nuku Ora’s 2023 Regional Indoor Court report, which also found that Kāpiti has a shortfall of indoor courts.

14 As a result of the shortfall, many community groups are relying on accessing a small network of school/college facilities as well as council owned community halls to meet growing recreational and sporting needs ‘under cover’.

15 There is competition between the sporting codes for access to and use of what little indoor space there is currently. With the traditional court sports already competing for space, emerging codes like futsal and pickleball (and outdoor codes looking for winter training space) are being left out in the rain…literally.

16 Furthermore, community groups are increasingly being displaced by commercial events meaning codes are either being forced to extend their playing seasons or make use inferior alternative facilities.

Ngā kōwhiringa | Options

Facility Options

17 The RSL Report identified four options to be considered when deciding how best to meet Kāpiti’s indoor court needs.

18 These options range from maintaining status quo, through to the development of a purpose built one, two or three court facility with meeting spaces available for use by wider community groups.

19 All options were assessed against the following criteria to determine which should be further investigated:

· Identify need

· Capital cost

· Site constraints

· Future proofing the venue

· Fit for purpose

20 The assessment of the options identified that the preferred option to progress to a detailed plan was a three indoor court facility with community meeting / events spaces, and a rock-climbing wall.

Site Option Analysis

21 Following the identification of the preferred facility option, RSL considered four potential site options for the facility, to understand the viability of these sites.

22 The analysis identified that the preferred site for a three indoor court facility would be on the council-owned land adjacent to the Coastlands Aquatic Centre. This was due to the following reasons:

· Sports hub potential (aquatic centre and indoor courts)

· Potential to future proof the facility for expansion

· Potential for future community centre development alignment

· Potential for Destination Park development

· Close to the town centre and proximity to schools

Preliminary Business Case

23 A preliminary high-level design and costing for a potential three court facility has been developed by RSL to help understand the viability of any potential project of this nature (attached as Appendix Two and Three).

24 A 10-year operating model was included within this design and shows that an ongoing annual operating subsidy will be required from Council in order for it to be sustainable.

25 The report suggests that a facility such as this will have immediate and ongoing benefits for the local and regional sporting organisations, as well as help meet the wider Kāpiti community and community groups needs for covered indoor community space.

Opportunities

26 The RSL Report and the subsequent review by council officers has identified a number of opportunities that could be realised through progressing with the development of a three-court indoor sports facility including:

26.1 Covered facility could easily incorporate a combined Indoor sports facility and community shared space. Effectively a single building delivering two community needs.

26.2 Facility would provide a Hub for both sport, recreation, and meeting spaces. As well as low energy activities for all age groups such as yoga etc.

26.3 Potential to add climbing walls (both indoor and outdoor) and being able to accommodate similar non-conventional recreation activities and play opportunities throughout all seasons.

26.4 Commercial activities, for example Home and Garden shows. A commercial kitchen could be included to support functions and events.

26.5 Allows for cultural, social and community events in a large indoor space.

26.6 Ability to host elite sporting events, like Wellington Saints and Pulse games.

26.7 Attaching to existing council buildings and or operational centres (like the Coastlands Aquatic Centre) could enhance operational efficiencies.

ngā Mahi panuku | next steps

27 The RSL Report has provided Council with a clear understanding of the current and future requirements for a dedicated community indoor court facility in Kāpiti, and the preferred facility and site options for such a facility.

28 There is no current or identified future funding in the Long-Term Plan for a project of this nature, therefore council officers would need to undertake further investigation into potential timelines and pathways to identify funding for the development of a community indoor court facility.

29 An appropriate next step would be for council officers to undertake a detailed investigation into the provision of a community indoor court facility, including understanding any benefits of including a ‘Community Centre’ within this facility.

Ngā āpitihanga | Attachments

1. Draft Indoor Courts Needs Analysis and Feasibility Report ⇩

2. Kapiti Indoor Courts Preliminary High-Level Design ⇩

3. Kapiti Indoor Courts Preliminary Design Estimate ⇩


RĀRANGI TAKE AGENDA Social Sustainability Subcommittee Meeting
I hereby give notice that a Meeting of the Te Komiti Whāiti Toitūtanga Pāpori \| Social Sustainability Subcommittee will be held on:
Te Rā \| Date:	Thursday, 9 May 2024
Te Wā \| Time:	9.30am
Te Wāhi \| Location:	Council Chamber Ground Floor, 175 Rimu Road Paraparaumu
Sonja Williams Acting Group Manager Customer and Community

Cr Martin Halliday	Chair
Cr Rob Kofoed	Deputy
Mayor Janet Holborow	Member
Deputy Mayor Lawrence Kirby	Member
Cr Kathy Spiers	Member
Cr Nigel Wilson	Member
Mr Huriwai Paki	Member
Ātiawa ki Whakarongotai Representative	Member
Ms Kim Tahiwi	Member
Mr Guy Burns	Member
Mr Jonny Best	Member
Mrs Jackie Elliott	Member
Ms Sorcha Ruth	Member
Mr Michael Moore	Member