Agenda of Paraparaumu-Raumati Community Board Meeting

Paraparaumu-Raumati Community Board Meeting Agenda

16 August 2022

6 Reports

6.1 Consideration of Applications for Funding

Kaituhi | Author: Jayne Nock, Executive Secretary to Group Manager Corporate Services

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1. To consider eligible applications to the Discretionary and Initiatives Funds and to note Accountability Reports.

He whakarāpopoto | Executive summary

2. To consider the allocation of grants and note accountability reports.

Te tuku haepapa | Delegation

3. The Paraparaumu/Raumati Community Board has delegated authority as at section D of the 2019-2022 Governance Structure:

Approving criteria for, and disbursement of, community-based grant funds as approved through the LTP or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Paraparaumu/Raumati Community Board approves a discretionary grant of $............ to the Lions Club of Kāpiti Incorporated to help with printing costs for leaflets advertising their Foodbank Collection in late November 2022.

B. That the Paraparaumu/Raumati Community Board approves a discretionary grant of $.......... plus GST to Kidz Need Dadz to help with costs towards their annual Father Day community event at the Impact Hub, 4 September 2022.

C. That the Paraparaumu/Raumati Community Board approves a discretionary grant of $......... to Christine Lenk, on behalf of Actively Coping with Cancer to cover Hall hire costs between August-December 2022 for their Tai Chi Qi Gong class as part of the Actively Coping with Cancer programme.

D. That the Paraparaumu/Raumati Community Board approves a discretionary grant of $.......... to Kāpiti Table Tennis Club to help with Hall hire costs to hold their extra Interclub and Club championship fixtures at the Kāpiti Uniting Church Hall in Raumati Beach.

E. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. plus GST to The Mahara Gallery Trust to help with costs towards the completion of the redevelopment of Mahara Gallery.

F. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to Creative Kāpiti Charitable Trust to help with costs to develop a community art plan and costs associated with obtaining and reviewing proposals for the supply of art.

G. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to the Kāpiti Coast Rugby League Club to help with costs for replacement window catches and stays throughout their Club Rooms, Matthew Park, Menin Road, Raumati South.

H. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $.......... plus GST to Kāpiti Community Recreational Turf Trust to help with the purchase and installation of three external drinking fountains, two heat pumps for their Pavilion room and a memorial plaque to acknowledge members.

I. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. plus GST to the Kāpiti Citizens Services Trust to help with costs to upgrade the toilet area in the Ocean Road Community Centre.

J. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. plus GST to Kidz Need Dadz to help with costs towards the following:

· Kowhaiwhai Workshops 2022

· Children’s Mural Project 2022; and

· Lighthouse Supervised Contact Pilot Programme.

K. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to Kapiti Crop Swap to help with costs for Hall hire to hold their Crop Swaps at the Kāpiti Uniting Parish Hall and also advertising material.

L. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to The Kai Ora Initiative to help with costs to build a garden shed with composting toilet on their community-supported urban farm on He Tangata Place, Paraparaumu.

M. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to Nourish Trust to help with costs in providing families in need with large hampers of nourishing food.

N. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to Jenna-Lea Philpott, as part of Creative Manaaki, to help with costs in delivering Summer Music in the Parks to the people on the Kāpiti Coast.

O. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $............. to The Pickle Pot Be-In to help with costs for their annual Pickle Pot event in Paekākāriki on 7 January 2023.

P. That the Paraparaumu/Raumati Community Board approves an Initiatives grant of $........... plus GST to Our Lady of Kāpiti School to help with costs to hire 18-20 flushing port-a-loos for public use during the Takiri O Te Ata – Kapahaka Festival on 1 December 2022.

Tūāpapa | Background

4. This is the second Paraparaumu/Raumati Community Board meeting of the 2022/2023 financial year.

5. Discretionary Grants are allocated in accordance with established criteria, attached as Appendix 1 to this report.

6. Initiatives Grants are allocated in accordance with the established criteria, attached as Appendix 2 to this report.

7. Accountability reports on grants allocated are required two months after the event or activity for which the grant was awarded takes place.

He kōrerorero | Discussion

8. The following applications for funding have been received and are attached as Appendix 3 to this report and summarised below.

Discretionary Fund

Lions Clubs of Kāpiti Incorporated

9. Andrew Laing, on behalf of the Lions Club of Kāpiti Incorporated, has applied for a grant of $500 to help with printing costs for leaflets advertising their Foodbank Collection in late November.

Kidz Need Dadz Wellington

10. Stuart Miller, on behalf of Kidz Need Dadz, has applied for a grant of $500 plus GST to help with costs towards their annual Father Day community event at the Impact Hub, 4 September 2022.

Actively Coping with Cancer

11. Christine Lenk, on behalf of Actively Coping with Cancer, has applied for a grant of $500 to cover Hall hire costs between August-December 2022 for their Tai Chi Qi Gong class as part of the Actively Coping with Cancer programme.

Kapiti Table Tennis Club

12. Bob Knight, on behalf of Kāpiti Table Tennis Club, has applied for a grant of $500 to help with Hall hire costs to hold their extra Interclub and Club championship fixtures at the Kāpiti Uniting Church Hall in Raumati Beach.

13. The total grant applications for the Discretionary Fund under consideration in this report is $2,000.

Initiatives Fund

The Mahara Gallery Trust

14. Glen Wiggs, on behalf of The Mahara Gallery Trust, has applied for a grant of $7,573 plus GST requesting help with costs towards the completion of the redevelopment of Mahara Gallery at Mahara Place, Waikanae.

Creative Kāpiti Charitable Trust

15. Liz Koh, on behalf of Creative Kāpiti Charitable Trust, has applied for a grant of $10,000 to help with costs to develop a community art plan and costs associated with obtaining and reviewing proposals for the supply of art.

Kāpiti Coast Rugby League Club

16. Tina Simcock, on behalf of the Kāpiti Coast Rugby League Club, has applied for a grant of $8,723.90 to help with costs for replacement window catches and stays throughout their Club Rooms, Matthew Park, Menin Road, Raumati South.

Kāpiti Community Recreational Turf Trust

17. Sue Spellacey, on behalf of the Kāpiti Community Recreational Turf Trust, has applied for a grant of $21,181.77 plus GST asking for help with the purchase and installation of three external drinking fountains, two heat pumps for their Pavilion room and also a memorial plaque to acknowledge members.

Kāpiti Citizens Services Trust

18. Colin Anderson, on behalf of the Kāpiti Citizens Services Trust, has applied for a grant of $5,000 plus GST to help with costs to upgrade the toilet area in the Ocean Road Community Centre.

Kidz Need Dadz Charitable Trust Wellington (Incorporated)

19. Stuart Miller, on behalf of Kidz Need Dadz, has applied for a grant of $1,500 plus GST to help with costs towards the following:

a. Kowhaiwhai Workshops 2022;

b. Children’s Mural Project 2022; and

c. Lighthouse Supervised Contact Pilot Programme.

Kāpiti Crop Swap

20. Jessica Keltie, on behalf of Kapiti Crop Swap, has applied for a grant of $1,000 to help with costs for Hall hire to hold their Crop Swaps at the Kāpiti Uniting Parish Hall and also advertising material.

The Kai Ora Initiative

21. Kay Fechney and Ripeka Thomson, on behalf of The Kai Ora Initiative, has applied for a grant of $1,700 to help with costs to build a garden shed with a composting toilet on their community-supported urban farm on He Tangata Place, Paraparaumu.

Nourish Trust

22. Gabrielle Ralph, on behalf of Nourish Trust, has applied for a grant of $2,000 to help with costs in providing families-in-need with large hampers of nourishing food.

Jenna-Lea Philpott

23. Jenna-Lea Philpott, as part of Creative Manaaki, has applied for a grant of $8,018 to help with costs in delivering Summer Music in the Parks to the people on the Kāpiti Coast.

The Pickle Pot Be-In

24. Caleb Williams, on behalf of The Pickle Pot Be-In, has applied for a grant of $5,000 to help with costs for their annual Pickle Pot event in Paekākāriki on 7 January 2023.

Our Lady of Kāpiti School

25. Viv Conroy, on behalf of Our Lady of Kāpiti School, has applied for a grant of $2,915.25 plus GST to help with costs to hire 18-20 flushing port-a-loos for public use during the Takiri O Te Ata – Kapahaka Festival on 1 December 2022.

26. The total grant applications for the Initiatives Fund under consideration in this report is $74,611.92.

He take | Issues

27. There are no issues to be considered within this report.

Ngā kōwhiringa | Options

28. There were no options to be considered within this report.

Tangata whenua

29. There are no tāngata whenua considerations required within this report.

Panonitanga āhuarangi | Climate change

30. There are no climate change considerations required within this report.

Ahumoni me ngā rawa | Financial and resourcing

31. Budget allocations for the 2022/2023 financial year for the Discretionary Grant and Initiatives Grant are as follows:

Fund

2022/23 budget allocation

Total allocated to date

Total unallocated to date

Discretionary Grant

$23,954

3,210

$20,744

Initiatives Grant

(includes $20,000 unspent from 21/22)

$40,000

32. Grants approved for the 2022/23 year are as follows:

Date	Recipient	Amount	Purpose of Grant	Report Back
5/7/22	Zoe Boyd	$500	To attend Ignite 2023, the international scouting event in Christchurch Dec-Jan 23	Report due Feb 23
5/7/22	Kāpiti Ballet Society	$500	To help with costs to hold their four-day Dance Festival in July 22 at Southwards	Report due Sept 22
5/7/22	Kāpiti BMX Club	$460	To purchase lime to repair erosion on their track caused by recent heavy rainstorms	Report due Sept 22
5/7/22	Mulled Wine Concerts	$250	To help with costs to hold their Concert on 17 July at the Paekākāriki Memorial Hall	Report due Sept 22
5/7/22	Nikau Valley Restoration Society	$500	To purchase plants as part of their successful community planting scheme in the Paraparaumu Scenic Reserve	Report due Sept 22
5/7/22	Kāpiti Concert Orchestra	$500	Hall hire and expenses to hold their August 22 Concert at Te Raukura Raumati	Report due Oct 22
5/7/22	Raumati South Residents’ Association	$500	Start-up costs of a Raumati South Repair Café	Report due Sept 22
	TOTAL GRANTS	$3,210

33. Completed Accountability Reports received are attached as Appendix 4 to this report.

34. Grants approved during 2021/22 are detailed as Appendix 5 to this report.

Ture me ngā Tūraru | Legal and risk

35. There are no legal or risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

36. Grants are allocated in accordance with established criteria, attached as Appendix 1 and 2 to this report.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

37. This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

38. Board Members play an active role around the community in promoting the discretionary grant and details are available via the Council’s website.

Ngā āpitihanga | Attachments

1. Discretionary Grant Criteria ⇩

2. Initiatives Funding Criteria ⇩

3. Grant Applications (under separate cover)

4. Accountability Report Back (under separate cover)

5. Grants approved during 2021/2022 ⇩

Paraparaumu-Raumati Community Board Meeting Agenda

16 August 2022

6.2 Road Naming - 2 Ventnor Drive, Paraparaumu - Subdivision

Kaituhi | Author: Jeffrey Clement, Information Management Team Leader

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 This report asks the Paraparaumu/Raumati Community Board to approve road name for the new road at 2 Ventnor Drive, Paraparaumu.

He whakarāpopoto | Executive summary

2 Not Required.

Te tuku haepapa | Delegation

3 The Paraparaumu/Raumati Community Board has the delegated authority to consider this matter under ‘Part D Community Boards’ of the Governance Structure

Accepting or rejecting. Officer recommendations in respect of names for local roads (excluding the former State Highway and reserves, structures and commemorative places, in accordance with existing council policy.

Taunakitanga | RECOMMENDATIONS

That the Paraparaumu/Raumati Community Board approves the name for the following road:

A. Approves the name ………………………… for Road to Vest shown in Appendix 1 of this report.

Tūāpapa | Background

4 Under the Kāpiti Coast District Council’s policy, developers are required to submit three name suggestions, in preferential order, for each road to be named, whether it is public or private

5 Supplementary information in support of the names is to be provided by the developer and this may be consistent themes, historical connections of previous owners.

6 The Paraparaumu/Raumati Community Board may accept one of the proposed names within the report or reject all the suggested names and request the staff to provide alternative names in a subsequent report.

7 The developer is CDV Builders.

He kōrerorero | Discussion

8 The subdivision at 2 Ventnor Drive, Paraparaumu will create 11 new lots and a new road which will be vested to the Council.

9 The new road is shown as Road to vest on the attachment to this report.

10 The Council Road naming and Street Numbering Policy 2011: states that to ensure that road names reflect the objectives, developers (or residents of Private rights-of-way shall provide three suitable names for each road on their plans when submitting their engineering survey drawings, in order of preference with the rationale behind each name.

11 Proposed names should avoid the names of kin unless they have strong historical links to the geographical area.

12 Throughout the process local Iwi and historian have been consulted and have supported the options provided

13 The proposed names have been approved for use by Land Information NZ.

He take | Issues

14 It is proposed the road is named after an area that has a significant relationship with the area or after people who have had a significant connection to the district.

15 This report was considered by the Paraparaumu/Raumati Community Board at its meeting on the 5 July 2022 but left to lie on the table until the wording of Option 2 was clarified.

Option 2

Te Naihi Place

A name presented as an influential ancestor - Maata Te Naihi Heberley. Maata was the daughter of Chief of Ngatiawa, Aperahama Manukonga and Manupoingu Te Owaiand grand-daughter of Te Irihau. Maata married James Heberley in 1841 according to the Maori custom and he took her back to Te Awaiti where they raised their family. Coincidentally, two of the Trustees Geoff Mallinder and Steve Marshall are linked through Te Naihi, as a common ancestor, so the significance of the name and the connection to Maata is strongly felt.

16 As neither Geoff Millinder or Steve Marshall have any connection to the Ventnor Drive subdivision, this reference should not have been included in the wording for option 2. Their connection was to the land at 23 Rimutaka Street.

17 The option of using “Te Naihi Place” as a road name was included in the Road Naming report to the Paraparaumu/Raumati Board on the 13 October 2020.

18 This was for the naming of the road as part of the 8-lot subdivision at 23 Rimutaka Street, Paraparaumu where the road name “He Tangata Place” was chosen.

19 As “Te Naihi” still has a connection to this area it was decided to submit this name for consideration for the new road at the 2 Ventnor Drive subdivision.

20 Option 2 has now been updated to reflect this.

Ngā kōwhiringa | Options

21 The three names provided in preferential order for Road to Vest are as follows:

Option 1

Shanklin Place

Ventnor Drive is named Ventnor because it’s on the south end of Hadfield land. The Hadfield’s came from the Ventnor district of the Isle of Wright on land that lies between that town and the next village Shanklin.

Option 2

Te Naihi Place

A name presented as an influential ancestor - Maata Te Naihi Heberley. Maata was the daughter of Chief of Ngatiawa, Aperahama Manukonga and Manupoingu Te Owaiand granddaughter of Te Irihau. Maata married James Heberley in 1841 according to the Maori custom and he took her back to Te Awaiti where they raised their family.

Option 3

George Grapes Place

The subdivision is adjacent to land that was bought from the Wellington and Manawatu Railway Company by George Grapes in 1891. He was a leading orchardist, later a member of the national body of fruit growers. He was a leader in promoting the view that Paraparaumu had all the climatic and soil qualities to make it an orcharding district to rival Nelson or Hastings.

Tangata whenua

22 Local Iwi have been consulted and support the recommendations put forward by the developers.

Panonitanga āhuarangi | Climate change

23 There are no climate change considerations required within this report

Ahumoni me ngā rawa | Financial and resourcing

24 The cost of signage is borne by the developer as per usual conditions of the Resource Consent.

Ture me ngā Tūraru | Legal and risk

25 The Council and its Community Boards can name roads, pursuant to Sections 319 and 319A of the Local Government Act 1974.

Ngā pānga ki ngā kaupapa here | Policy impact

26 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Te whakawhiti kōrero me te tūhono | Communications & engagement

27 Consultation has been made with local iwi and recommendations are noted within this report for Board Members’ decision.

Te mahere tūhono | Engagement planning

28 An engagement plan is not needed to implement these decisions.

Whakatairanga | Publicity

29 There are no publicity issues arising from this report

Ngā āpitihanga | Attachments

1. Road to Vest - Ventnor Drive Subdivision ⇩


AGENDA Paraparaumu-Raumati Community Board Meeting
I hereby give notice that a Meeting of the Paraparaumu-Raumati Community Board will be held on:
Date:	Tuesday, 16 August 2022
Time:	7.00pm
Location:	Online via Zoom
Mark de Haast Group Manager Corporate Services

Ms Kathy Spiers	Chair
Mr Guy Burns	Deputy
Mr Jonny Best	Member
Ms Grace Lindsay	Member
Cr Martin Halliday	Member
Cr Bernie Randall	Member