Agenda of Strategy and Operations Committee Meeting

Strategy and Operations Committee Meeting Agenda

16 July 2020

8.1 2018-2021 POLICY WORK PROGRAMME UPDATE

Author: Aston Mitchell, Policy Advisor

Authoriser: Mark de Haast, Group Manager Corporate Services

Purpose of Report

1 This report provides the Committee with a progress update on the 2018-2021 Policy Work Programme (PWP), and requires Committee approval of proposed changes to the PWP.

Delegation

2 The Committee has delegation to consider this matter under Section B.1 of Governance Structure & Delegations 2019-2022 Triennium, which states that a key responsibility of this Committee will include “Setting and approving the policy and strategy work programme.”

Background

3 On 31 January 2019, the Strategy and Policy Committee, a Committee of the previous term, approved the Council’s PWP from 1 July 2018 to 30 June 2021.

4 At its meeting on 5 September 2019, the Strategy and Policy Committee considered a PWP progress update, approved revised timeframes to five existing policy projects, and approved two new policy projects (the Market Support Policy and the Gifting (Vested Assets) Policy).

5 At its meeting on 5 December 2019, the Strategy and Operations Committee considered a PWP progress update, approved revised timeframes to six existing policy projects, and approved two new policy projects (the Regional Land Transport Plan and the Library Strategy).

6 This progress update to the PWP reports on projects that:

6.1 have been completed;

6.2 are in process with no known concerns;

6.3 are in process with some delays;

6.4 are currently on hold; and

6.5 are proposed as new additions to the PWP.

7 As a result of Covid-19 there has been a number of significant changes out of central government which has required staff resource to respond to, on top of the requirement for a number of staff to move from business as usual activities into pandemic response and recovery work. This has led to some delays in our policy work programme as advised throughout this report. Some examples of these include keeping abreast of rapid changes to numerous pieces of legislation to ensure that day to day work was able to continue in an online environment, diverting resources to prepare applications for Crown funding, in addition to continuing progress on the Government’s wider reform agenda, such as legislative changes in the building and resource management areas.

8 The first six months of the year has also been an exceptionally busy period for making submissions on a number of significant pieces of Government reform and changes to legislation and policy. Ten submissions were made during this period which required resources to be balanced alongside the delivery of projects under the policy work programme. Submissions include:

· Ministry of Transport’s New Zealand Draft Rail Plan – May 2020

· Ministry of Transport’s Government Policy Statement on Land Transport 2021 – May 2020

· Ministry for the Environment’s National Policy Statement on Indigenous Biodiversity – March 2020

· The Infrastructure Funding and Financing Bill – March 2020

· The Urban Development Bill – February 2020

· Fire and Emergency Funding Review – February 2020

· Ministry for the Environment’s Transforming the resource management system: opportunities for change – February 2020

· Proposed Changes to the Solid Waste Levy notified – February 2020

· Ministry for the Environment’s Reducing Waste: A more effective landfill levy – January 2020

· The Public Service Legislation Bill – January 2020

DISCUSSION

Completed Projects

9 Since 1 July 2018, 16 projects on the PWP have been completed (see Table 1 below, and those that are marked as blue in Appendix 1 to this report), with 3 of these completed since the last update.

Table 1: Completed projects

Project		Completion date
1.	Annual Report 2017/18	27 September 2018
2.	Alcohol in Public Places Bylaw	6 December 2018
3.	Trade Waste Bylaw Review	24 January 2019
4.	CEMARS	31 January 2019
5.	Dog Bylaw and Policy Review	14 March 2019
6.	Class 4 Gambling and TAB Venue Gambling Policy Reviews	11 April 2019
7.	2019/20 Annual Plan	23 May 2019
8.	Speed Limit Review	13 June 2019
9.	Film Friendly Policy & Screen Wellington MoU	5 September 2019
10.	Annual Report 2018/19	26 September 2019
11.	Housing & Business Development Capacity Assessment (HBA)	8 November 2019
12.	Regional Waste Management and Minimisation Plan (RWMMP) local outcomes	December 2019
13.	On-going quarterly activity reports	Seven quarters ending 30 June 2018, 30 September 2018, 31 December 2018, 31 March 2019, 30 June 2019, 30 September 2019, and 31 December 2019

14.	On-going NPS UDC quarterly reports	Seven quarters ending 31 August 2018, 30 November 2018, 28 February 2019, 31 May 2019, 31 August 2019, 30 November 2019, and 29 February 2020
15.	CEMARS Audit	February 2020
16.	2020-21 Annual Plan	24 June 2020

Projects currently in process with no known concerns

10 There are currently 24 policy projects in process, with no known concerns (see those marked as green in Appendix 1 to this report).

Projects currently in process with some delays

11 There are eleven policy projects in process that are experiencing some delays (see Table 2 below, and those marked as amber in Appendix 1 to this report).

Table 2: Projects in process, with some delays

	Project	Current Status	Previous Completion Date	New Completion Date
1	Backflow Policy (Drinking Water Supply)	A desktop study of the backflow status of connections across the district has been completed and this informs the scale of additional backflow requirements. Field investigations to verify the results of the desktop study are now required to give certainty to the impact of any policy decisions. A draft policy has been prepared and once the field verification has been completed the policy along with the associated financial impacts can be presented to Council for adoption.	December 2019	February 2021
2	Sustainable Transport Strategy	Due to Covid-19 timeframes to consult on a draft strategy were delayed. A draft strategy was approved by Council on 28 May 2020 to go out on 22 June for six weeks of public consultation before an updated strategy goes back to Council for approval.	July 2020	November 2020
3	Traffic Bylaw	Due to prioritisation of work on the Sustainable Transport Strategy the traffic bylaw timeframes have been delayed. Work to prepare a statement of proposal is underway.	September 2020	April 2021
4	Beach Bylaw	Due to Covid-19, Phase 1 pre-consultation engagement work was delayed which has also delayed the timetable to develop and consult on a draft statement of proposal. Revised project timeframes are the subject of a separate report to the Committee at its meeting on the 16 July 2020.	September 2020	March 2021
5	Economic Development Strategy 2015-2018 Review	Due to Covid-19 development of a final draft was slightly delayed. The final draft was presented to Council on 25^th June 2020. The next step is to seek feedback from the community before finalising the strategy.	January 2020	July 2020
6	Open Space Strategy Review	It was determined that more pre-consultation work was required which delayed formal consultation. Due to Covid-19 there have been further delays to formal consultation.	July 2020	Timeframe to be confirmed but expected to be by the end of 2020
7	Proposed District Plan (PDP) Appeals	One of the four remaining appeals is in the process of being withdrawn following the notification of Council's decision on Variation 3 to the PDP. Discussions have been productive with remaining appellants. A draft consent order is currently in preparation which will remove many of the appeal points requiring a contested hearing. The prior Court date was cancelled due to Covid-19, and the new Court hearing is unlikely until late 2020.	December 2019	December 2020
8	Proposed District Plan Variation 2 – Waikanae Beach	Staff are in the process of completing a report to an independent hearings panel making recommendations on submissions. Due to Covid-19, appointments to the hearings panel have been delayed which has delayed the hearing. Once the appointments are finalised, the hearing date can be set.	July 2020	November 2020
9	Positive Aging Strategy 2011 Review	Due to Covid-19, focus groups as a part of the engagement stage of the project were cancelled. The entire District has been affected by Covid-19, including the elderly population, which has put the project significantly behind schedule as it remains in the engagement stage with Grey Power taking the lead.	November 2020	A new date is yet to be confirmed. The Connected Communities team will work with Grey Power and the Older Persons’ Council to determine a revised plan and timeframe. It is expected to be approximately April 2021
10	Development Management Strategy	The review of the Development Management Strategy has been delayed due to the late completion of the Regional Housing and Business Assessment and more recently Covid-19. Officers are aiming to agree the scope and approach of the review with Council by August 2020. It is anticipated that the review will take between 12-18 months thereafter.	December 2020	December 2021
11	Land Audit	Due to Covid-19, progress on this project was delayed as staff were re-prioritised to Covid-19 esponse work.	June 2020	December 2020

Projects on hold

12 There are eight policy projects that are currently on hold (see Table 3 below, and those marked as pink in Appendix 1 to this report).

Table 3: Projects that are on hold

	Project	Reason for Hold
1	Biosolids Strategy	The Lower North Island Collective Biosolids Strategy project that Council has been involved in for the last three years is nearing completion. This work has provided valuable insights into the challenges of biosolids management in the lower North Island and provides options for the development of future collaborative strategies. This combined with earlier strategy investigations present a strong platform of knowledge to share and consider alternatives to the current disposal of bio-solids to landfill. Weaving tāngata whenua input into the consideration of options will be vital in this conversation going forward.
2	WREMO Welfare Plan	The WREMO Welfare Plan has been drafted, but will not be finalised until the Wellington Regional Welfare Plan has been completed. In light of Covid-19, staff would also like to see what comes out of the national Caring for Communities work stream before completing the WREMO Welfare Plan.
3	Joint Iwi Management Plan	This is a project that Te Whakaminenga o Kāpiti (TWOK) had requested, however there has been no active discussion on this plan in 2019/20. The Iwi Partnerships Team will discuss this item with TWOK to determine whether there is still an appetite to develop this Plan.
4	Older Persons’ Housing Policy Review	This project is on hold. New timing is to be confirmed in quarter 1 of 2020/21 when a detailed work programme for housing is developed.
5	Subdivision Development Principles and Requirements Review	Due to Covid-19, progress is currently on hold due to staff reprioritisations. A revised completion date is still to be determined.
6	Strategy for Supporting Arts 2012 Review	Due to Covid-19 this project is on hold. The Covid-19 recovery cultural work stream provides an opportunity to review the strategy in an all of government response.
7	Local Alcohol Policy	This work was in its very early stages of scoping. It has now been put on hold with staff reprioritised to support the Beach Bylaw. Staff will be looking at sector wide guidance once the project resumes.
8	WREMO Recovery Plan	Due to Covid-19 this has been placed on hold as recovery planning has been superseded with a focused Covid-19 Kāpiti recovery plan. This has been added to the PWP as the Kāpiti Recovery Plan (see below).

Other changes to note

13 When the PWP was approved in January 2019 it was thought that the Parks Funding Approach was a unique project. After discussion with the Finance team and Parks and Open Spaces it has been determined that it can be removed from the PWP, as it will be addressed as a part of the Development Contributions Policy Review as a part of the next Long Term Plan. The Parks Funding Approach has now been removed from the programme.

14 The Environment & Climate Change Strategy has been re-named to the Climate Change Guidance & Climate Change Strategy with an expected completion date of June 2022. Work has recently been scoped which now provides a clearer outline on the timeframe. It is expected that this will be delivered as a staged process with a draft outline to be delivered in four months. This is shown in green on the PWP.

15 The Library Strategy has been re-named to Re-imagining Libraries, with an expected completion date of September 2020. It is shown in green on the PWP.

16 The Capacity to Undertake a Local Alcohol Policy has been re-named to Local Alcohol Policy. This remains in pink as noted under Section 12 – Projects on Hold.

17 The Backflow Study (DWS) and Backflow Policy projects have been merged as they are stages of the same project, and has been re-named to Backflow Policy (Drinking Water Supply). It remains in orange as noted under Section 11 – Projects Currently in Progress with Some Delays.

18 Due to the extended completion date for the Land Audit, the Property Strategy and Encroachment Policy have had their start dates pushed out and timeframes will be scoped and updated as the projects commence.

New policy projects proposed for inclusion in the PWP

19 The WREMO Recovery Plan was on the PWP as part of readiness work, however due to Covid-19 events, has been superseded to a tailored recovery plan for our current pandemic emergency. As such, the Kāpiti Recovery Plan will be added as a new item, with the WREMO Recovery Plan being placed on hold. The Kāpiti Recovery Plan is shown in yellow on the PWP with an end date of December 2020.

20 The draft Economic Development Strategy has identified the development of a district wide Destination Plan to support the growth of the visitor economy, including strengthened air linkages and supporting infrastructure such as the Kāpiti Gateway. Work is planned to develop the plan from September 2020 to March 2021 and is proposed to be added to the Policy Work Programme. This is shown in yellow in the PWP.

Considerations

Policy considerations

21 There are no policy considerations in addition to those already outlined in this report.

Legal considerations

22 Section 159 of the Local Government Act 2002 (LGA02) requires bylaws to be reviewed within ten years. Legal Counsel has reviewed and confirmed the timeframes for the review of all policies and bylaws.

23 The current Beach Bylaw was adopted on 7 May 2009 and was, in accordance with s159 of the LGA 2002, due to be reviewed by 7 May 2019. As the review was not completed by 7 May 2019, s160A of the LGA 2002 came into effect which requires that the Bylaw will be revoked automatically if the review is not completed within two years, being by 7 May 2021.

24 This final date for statutory review has now been further extended to 30 June 2021, by provisions in the COVID-19 Response (Further Management Measures) Legislation Act 2020 (which temporarily suspend s160A of the LGA 2002 until 30 June 2021), meaning that any bylaws that would be automatically revoked before this date will continue in force until then).

Financial considerations

25 There are no financial considerations arising from this report.

Tāngata whenua considerations

26 An update of the Policy Work Programme will be presented to Te Whakaminenga o Kāpiti at their next meeting to be held in August 2020.

27 As the implementation of the PWP is carried out, planning is undertaken to ensure that individual policy projects are created in partnership with tāngata whenua.

Significance and Engagement

Significance policy

28 While some individual policy projects will have a medium to high level of significance, this progress report on the overall PWP has a low level of significance under Council’s Significance and Engagement Policy.

Recommendations

29 It is recommended that the Strategy & Operations Committee note the projects on the PWP that:

29.1 have been completed;

29.2 are in process with no known concerns;

29.3 are in process with some delays; and

29.4 are currently on hold.

30 It is recommended that the Strategy & Operations Committee note the following amendments to the 2018-2021 Policy Work Programme:

30.1 The Parks Funding Approach has been removed from the programme, as it will be addressed as a part of the Development Contributions Policy Review;

30.2 The Environment & Climate Change Strategy has been re-named to the Climate Change Guidance & Climate Change Strategy with an expected completion date of June 2022;

30.3 The Library Strategy has been renamed Re-imagining Libraries, with an expected completion date of September 2020.

31 It is recommended that the Strategy & Operations Committee note the following updates to the 2018-2021 Policy Work Programme:

31.1 The Backflow Policy (Drinking Water Supply) expected completion date is February 2021;

31.2 The Sustainable Transport Strategy’s expected completion date is November 2020;

31.3 The Traffic Bylaw’s expected completion date is April 2021;

31.4 The Beach Bylaw’s expected completion date is March 2021;

31.5 The Economic Development Strategy 2015-2018 Review’s expected completion date is July 2020.

31.6 The Open Space Strategy Review’s expected completion date is yet to be confirmed but is expected to be December 2020;

31.7 The Proposed District Plan (Appeals) expected completion date is December 2020;

31.8 The Proposed District Plan Variation 2 – Waikanae Beach expected completion date is November 2020;

31.9 The Positive Aging Strategy 2011 Review expected completion date is still to be confirmed but is expected to be April 2021;

31.10 The Development Management Strategy’s expected completion date is December 2021;

31.11 The Land Audit’s expected completion date is December 2020;

31.12 Due to the extended completion date for the Land Audit, the Property Strategy and Encroachment Policy are delayed and new timeframes need to be determined.

32 It is recommended that the Strategy & Operations Committee agree to add the following policy projects to the Policy Work Programme (both are shown in yellow on the Policy Work Programme):

32.1 The Kāpiti Recovery Plan is added, (and the WREMO Recovery Plan is placed on hold), with an expected completion date of December 2020;

32.2 That a district wide Destination Plan be added to the Policy Work Programme to support the growth of the visitor economy and be developed from September 2020 to March 2021.

Appendices

1. Cross-Council Policy Work Programme - as at 12 June (Visual Display) ⇩

Strategy and Operations Committee Meeting Agenda

16 July 2020

8.2 UPDATE ON THE 2009 BEACH BYLAW REVIEW PROJECT

Author: Leeza Boyd, Senior Policy Advisor

Authoriser: Mark de Haast, Group Manager Corporate Services

Purpose of Report

1 This report provides the Committee with a progress update on the 2009 Beach Bylaw Review Project, including the high level results from the Districtwide Beach Bylaw survey.

2 The Districtwide Beach Bylaw Survey results are attached as Appendix 1 to this report.

Delegation

3 Under section B1 of the Governance Structure and Delegations for the 2019-2022 Triennium the Strategy and Operations Committee is responsible for the development and/or review of strategies, plans, policies, and bylaws.

Background

3 The Beach Bylaw Review is on the Council-approved Policy Work Programme, and commenced in February 2019.

5 Bylaw reviews are generally carried out in three phases:

· Phase 1 includes:

o pre-consultation engagement, data collection, and analysis

o the identification of issues and options, and

o the development of proposed revisions to the existing bylaw.

· Phase 2 includes development of, and consultation on, a draft Bylaw, in accordance with the Local Government Act 2002 (LGA 2002) special consultative procedure.

· Phase 3 involves the analysis of submissions, leading to a final draft of the revised bylaw, which is then presented to Council for final consideration and adoption.

6 Phase 1 pre-consultation engagement activities were underway but have been delayed due to the Covid-19 restrictions. This report provides an update on the phase 1 work that was completed prior to Covid-19 lockdown, the phase 1 activities that still need to be done and the amended timeframes that are now necessary to complete the Beach Bylaw review.

DISCUSSION

Phase 1: Completed Engagements

7 Before the Covid-19 lockdown, Council Officers held a number of information sessions, workshops and meetings with stakeholders across the District, to source direct input on specific issues and encourage participation in the Beach Bylaw survey.

8 Table 1 below shows the key engagements undertaken since the last progress update on 5 December 2019.

Table 1: Key stakeholder engagements (December 2019 to March 2020)

Information Pop-Ups
Paekākāriki Market	1 Feb 2020
Waitangi Day @ Campbell Park	6 Feb 2020
Paraparaumu Beach Market	8 Feb 2020
Ōtaki Kite Festival	9 Feb 2020
Paraparaumu Beach Market	15 Feb 2020
Coastlands Shopping Centre	29 Feb 2020
Waikanae Beach Market	1 Mar 2020
Community Boards and other Governance
Otaki Community Board	28 Jan 2020
Waikanae Community Board	4 Feb 2020
Paekākāriki Community Board	11 Feb 2020
Paraparaumu/Raumati Community Board	18 Feb 2020
Multicultural Council	31 Jan 2020
Disability Advisory Group	25 Feb 2020
Older Persons Council	26 Feb 2020
Volunteer Groups and Other
Kāpiti Emergency Services Coordinating Committee	12 Dec 2019
Waikanae Estuary Care Group, Guardians of the Kāpiti Marine Reserve	27 Feb 2020
Paekākāriki Surf Lifesaving Club	4 Mar 2020
Beach Patrols
Beach Patrol attendances	Various dates
Other
Beach Bylaw Survey 2020	30 Jan - 30 Apr 2020

9 A number of additional engagement activities were planned for phase 1, but could not proceed under the Covid-19 restrictions.

Phase 1: Remaining Engagements and Analysis

10 Now that New Zealand has moved to a lower alert level, Council Officers can progress the planned engagement activities that had to be deferred. Officers have already met with a number of parties (for example, GWRC Harbourmaster, Kāpiti Equestrian Advocacy Group), but there are a number of conversations that still need to take place.

11 Council Officers are developing a good understanding of how our community uses our beaches and the issues integral to both supporting these activities and protecting the health and safety of beach users. Remaining engagements will further inform Officers of any issues and/or options necessary to develop proposed revisions (if any), to the existing Beach Bylaw.

12 Tables 2 and 3 below outline the key groups we intend to engage with in the coming months.

Table 2: Mana whenua stakeholders to engage with

Iwi partners

Te Whakaminenga o Kāpiti

Te Āti Awa ki Whakarongotai

Ngāti Raukawa kit e Tonga

Ngāti Toarangatira

Table 3: Other key stakeholder groups to engage with

Other key stakeholders

Community meetings (in Waikanae, Te Horo, Otaki)

Boating and Surf Clubs (Raumati, Kāpiti, Waikanae, Otaki)

Business groups (Paraparaumu Beach Business Association, Raumati Beach Business Association)

Fishing interests (NZ Sport fishing Council)

Community Boards – Officers will continue to work closely with Community Boards throughout this bylaw review.

Phases 2 and 3: Future Steps

13 The information collected during phase 1 will be used to develop a draft 2021 Bylaw and Statement of Proposal that will be released for public consultation in accordance with the LGA 2002 requirements for special consultative procedures.

14 The information collected from the formal consultation period will then be considered and will input into a final draft 2021 Bylaw, which will be presented to Council for final consideration and adoption in Phase 3.

Revised Timeframes for the Review

15 In January 2019, the proposed timeframe for the phase 2 consultation stage was re-scheduled until after the October 2019 election (previously targeted for May 2019), because Officers were concerned that the election would result in a large time-gap between the public consultation period and the final Bylaw adoption.

16 In December 2019, the Committee approved the Phase 2 consultation stage to occur in May 2020. However, due to delays to phase 1 caused by Covid-19 restrictions, the timeframe to complete this bylaw review needs to be further revised.

17 Phase 2 consultation is now scheduled to start in October 2020, and will result in the presentation of a new Beach Bylaw for Council adoption in early 2021 (several months in advance of the final permissible date of 30 June 2021).

18 Table 4 below outlines the key changes to the target dates for the review.

Table 4: Updated tentative timeframes for the Beach Bylaw review

Action	Previous dates	Revised dates¹
Council Briefing: Results of the early engagement phase, key issues and options, and next steps	27 Feb 2020	14 Aug 2020
Council Briefing: Draft 2021 Bylaw and Statement of Proposal	26 Mar 2020	15 Sep 2020
Council Report: Approval for special consultative procedure on Draft 2021 Bylaw and Statement of Proposal	28 May 2020	24 Sep 2020
Special consultative procedure including discussions with Community Boards (24 days duration instead of the 20 days requirement)	8 Jun - 5 Jul 2020	12 Oct – 13 Nov 2020
Hearings and deliberations	30 Jul 2020	Late Nov 2020 to early Dec 2020
Council Report: Adoption of Beach Bylaw 2021	23 Sep 2020	Feb - Mar 2021

¹ These target dates are tentative. The nature of the feedback received in the remaining Phase 1 engagements may impact the proposed timeframes.

Insights from the Districtwide Beach Bylaw survey

19 One of the pre-engagement activities completed in phase 1, was the two-part Kāpiti Coast Beach Bylaw survey. The survey sought to discover (a) how people felt about activities on the beach and (b) what people thought about the existing bylaw and beach access-ways.

20 The survey opened on 30 January 2020 and closed on 30 April 2020. There were 1,724 responses to the survey and 91% of all respondents completed the entire survey. The Districtwide survey results are attached as Appendix 1 to this report.

21 Detailed analysis of the survey results is outside the scope of this report. However, respondents’ trends and issues are noted briefly below.

22 The survey’s 1724 respondents were mainly:

· living in Paraparaumu Beach, followed by Waikanae Beach, and then Ōtaki Beach

· between 40 and 69 years of age, and

· either not of Māori descent or chose not to answer.

23 Although there appears to be a wide range of thoughts in regards to what the respondents want for our beaches, overall, the majority of them were comfortable with the current Beach Bylaw rules and their beach experiences. For example, the majority of respondents:

· are aware of the multiple pedestrian access points which allow them to park and walk a short distance to the beach.

· think the current rules about vehicles on beaches are right.

· think the current rules about riding horses on beaches are right.

· are not happy with two-wheeled motor bikes being on the beach.

· think the rules should cover longlines and kontiki systems.

24 There were strong opinions in several areas. For example, for specific questions:

· 86% of respondents were angry or annoyed about ‘reckless driving’ and 72% were angry or annoyed about ‘people driving cars in non-permitted areas’

· 51% were angry or annoyed about ‘longlines in swimming areas’.

25 There were also differing opinions based on locality. For example:

· for vehicles on the beach - respondents from Waikanae were concerned about vehicles driving through the estuary, while the concerns from respondents in the northern beaches were less concerned unless it involved reckless driving.

· for longlines - respondents in the longer northern beaches were okay with longline use as long as the lines were monitored, while respondents from Paekākāriki were very concerned about the impact of longline use on swimmers.

Considerations

Policy considerations

26 There are no policy considerations in addition to those outlined in this report.

Legal considerations

27 The current Beach Bylaw was adopted on 7 May 2009 and was, in accordance with s159 of the LGA 2002, due to be reviewed by 7 May 2019. As the review was not completed by 7 May 2019, s160A of the LGA 2002 came into effect which requires that the Beach Bylaw will be revoked automatically if the review is not completed within two years, being by 7 May 2021.

28 This final date for statutory review was further extended to 30 June 2021, by provisions in the COVID-19 Response (Further Management Measures) Legislation Act 2020, which temporarily suspend s160A of the LGA 2002 until 30 June 2021. This means that any bylaws that would be automatically revoked before this date will continue in force until then.

29 A public complaint has been made to the Human Rights Commission, on the basis that the questions in the survey about disability access were biased and discriminated by way of age and disability. A Council response has been provided to the Human Rights Commission. No response has been received to date.

Financial considerations

30 This review will be carried out within existing Annual Plan budgets.

Tāngata whenua considerations

31 Council Officers will work alongside each of our Iwi partners to understand their aspirations with regards to the Beach Bylaw review. Where Council Officers have received previous relevant guidance from our Iwi partners, such as ‘Whakarongotai o te moana, Whakarongotai o te wā’ the Iwi Kaitiakitanga Plan of Te Ātiawa ki Whakarongotai, this will be used as foundational guidance to inform further work with Iwi.

Council Officers will also brief Te Whakaminenga o Kāpiti at their next meeting in August 2020.

Strategic considerations

32 Toitū Kāpiti includes aspirations for strong, safe communities and a thriving environment. The Beach Bylaw assists in the attainment of these aspirations because it seeks to enhance the safety of the public on the beach, while also protecting the beach natural environment.

Significance and Engagement

Significance policy

33 In accordance with the LGA 2002, a special consultative procedure will be required for this Beach Bylaw review.

Consultation already undertaken

34 As noted above, conversations have already occurred with a variety of key stakeholders and further discussions to best inform phase 1 still need to take place.

Publicity

35 The Districtwide Beach Bylaw survey results attached as Appendix 1 to this report are also available on the Council’s website, along with the revised timeframes to complete the Beach Bylaw review.

36 The Districtwide Beach Bylaw survey results will be aggregated by Ward (using the suburb data), and will be reported to each Community Board, at their next scheduled meeting. Similarly, Beach Bylaw survey results by Ward will also be publically available on the Council’s website at the same time as those Community Board reports are publically available.

Recommendations

37 That the Strategy and Operations Committee receives and notes this report, including Appendix 1 to this report.

38 That the Strategy and Operations Committee notes and approves the revised timeframes to successfully adopt a new Beach Bylaw by the end of March 2021, as set out in paragraph 18 of this report.

39 That the Strategy and Operations Committee notes that the Beach Bylaw survey results will be aggregated by Ward (using the suburb data), and will be reported to each Community Board at their next scheduled meeting.

40 That the Strategy and Operations Committee notes that the Beach Bylaw survey results (both Districtwide and by Ward), will be made publically available on the Council’s website.

Appendices

1. Beach Bylaw Survey ⇩

Strategy and Operations Committee Meeting Agenda

16 July 2020

8.3 NATIONAL POLICY STATEMENT ON URBAN DEVELOPMENT CAPACITY - QUARTER 4 MONITORING REPORT

Author: Aston Mitchell, Policy Advisor

Authoriser: Mark de Haast, Group Manager Corporate Services

Purpose of Report

1 To provide the Committee with the 2019/20 fourth quarter National Policy Statement on Urban Development Capacity (NPS UDC) Monitoring Report, that covers the period from 1 March 2020 to 31 May 2020.

2 The 2019/20 fourth quarter NPS UDC Monitoring Report is attached as Appendix 1 to this report.

Delegation

3 The Strategy and Operations Committee has the authority to consider this matter under section B.1 of the Governance structure and delegations 2019-2022.

Background

4 The NPS UDC was introduced in 2016. It requires Council to undertake quarterly monitoring and reporting of a range of market indicators published by the Ministry of Housing and Urban Development (HUD).

5 Monitoring reports are completed quarterly in September (Q1), December (Q2), March (Q3), and June (Q4) each year, and focus on changes to key indicators across the quarters. The September account also contains annual reporting to provide more in depth analysis across the previous year.

6 Previous Monitoring Reports are available on our ‘Urban development capacity’ webpage at https://www.kapiticoast.govt.nz/our-district/the-kapiti-coast/urban-development-capacity/.

7 The 2019/20 fourth quarter Monitoring Report provides an update and analysis of changes across the housing and development market for the period from 1 March 2020 to 31 May 2020. Specifically, this report focuses on Kāpiti Coast District Council’s resource and building consent data during this period, and contains updated indicator data on house sales, sales values, and rental costs across previous quarters released on the HUD Dashboard in late March 2020.

8 The first quarter Monitoring Report for 2020/21 will be completed in September 2020 (covering the period from 1 June 2020 to 31 August 2020), and will be accompanied by an annual review, which will include analysis and commentary of indicators, changes and trends across 2019/20.

KEY POINTS OF INTEREST

9 Key points of interest from this report include:

· Resource and building consent activity has decreased, which is not unexpected given New Zealand’s lockdown period due to Covid-19.

o 107 building consents were issued in the fourth quarter for a total value of $37,034,140 (Third quarter: 123 building consents with a total value of $32,595,238).

o 51 resource consents were granted across all consent types, with potential net additional dwellings totalling 82 (Third quarter: 57 resource consents with potential net additional dwellings totalling 101).

· When compared to the fourth quarter in 2018/19, both building and resource consent activity has decreased, however potential net dwellings from resource consents has increased.

o 107 building consents were issued in the fourth quarter of 2019/20 (2018/19 fourth quarter: 138 building consents issued); and

o 51 resource consents were granted across all consent types with potential net additional dwellings totalling 82 in the fourth quarter for 2019/20 (2018/19 fourth quarter: 78 resource consents issued with potential net additional dwellings totalling 40).

Considerations

Policy considerations

10 Regular monitoring of indicators informs NPS UDC requirements to assess development capacity every three years. Monitoring information will also help support the review of the Development Management Strategy which is due to be completed in December 2021.

Legal considerations

11 Appendix 1 to this report meets the NPS UDC 2016 requirements to monitor and publish monitoring results.

Financial considerations

12 There are no financial considerations arising from this report.

Tāngata whenua considerations

13 We have not engaged directly with iwi on this report.

Strategic considerations

14 Toitū Kāpiti reflects aspirations for a vibrant and thriving Kāpiti, with strong and safe communities that are connected to our natural environment. Monitoring under the NPS UDC supports Council to adapt and respond to evidence about urban development, market activity and the social, economic, cultural and environmental wellbeing of people and communities and future generations, in a timely way.

Significance and Engagement

Significance Policy

15 This matter has a low level of significance under Council’s Significance and Engagement Policy.

Publicity

16 The 2019/20 fourth quarter Monitoring Report will be published on the Council’s ‘Urban Development’ webpage alongside previous quarters’ reports. An email will also be distributed to a list of stakeholders who have expressed an interest in the reports and to receive future updates.

Conclusion

Recommendation

17 That the Committee receives this report; and

18 That the Committee notes the contents of the NPS UDC 2019/20 fourth quarter Monitoring Report for the period 1 March 2020 to the 31 May 2020, as attached as Appendix 1 to this report.

Appendices

1. NPS UDC Q4 Monitoring Report - June 2020 ⇩

Strategy and Operations Committee Meeting Agenda

16 July 2020

8.4 Major Events Fund 2020/21

Author: Darryn Grant, Economic Development Manager

Authoriser: James Jefferson, Group Manager Place and Space

Purpose of Report

1 To provide an update on the status of the 2020/21 Kapiti Coast Major Events Fund as a result of Covid 19 Pandemic impacts.

2 To seek approval to changes in the timeframe and criteria for the Kapiti Coast Major Events Fund as a response to impacts from the Covid 19 Pandemic.

Delegation

3 The Committee has the required delegation to make this decision.

Background

4 The Kapiti Coast Major Events Fund provides funding of $200,000 per annum to support the delivery of major events in the district, this includes $25,000 per annum for event feasibility funding.

5 In addition to the annual funding application process, multi-year funding arrangements are in place for three events; 2020/21 is the second year of these current multi-year funding arrangements. Table 1 below shows the agreed multi-year funding levels for 2020/21 and the remaining funds available for allocation in the 2020/21 financial year:

Table 1: Multi-year funding arrangement 2020/21
Event	Amount	Event Date
Māorilands Film Festival	$40,000	March 2021
Otaki Kite Festival	$20,000	February 2021
Kapiti Food Fair	$15,000	November 2020
Total	$75,000
Remaining Funds for allocation 2020/21
Event Delivery	$100,000
Event Feasibility	$25,000

6 Covid 19 lockdown levels 2 – 4 resulted in a number of restrictions, including social distancing requirements, no large gatherings and no international or domestic travel which all impacted the ability to either run or plan events. This has resulted in a number of events across New Zealand either being postponed or cancelled. The current border restrictions under lockdown level 1 are continuing to impact the planning for events in New Zealand.

7 Applications for the 2020/21 Major Events Fund were due to open on 2 April 2020, for a four-week period closing on 30 April 2020. However, as a result of the uncertainties and restrictions created by the Covid 19 Pandemic, the application process was put on hold.

8 Under the previous application timeframe, a paper was scheduled to be submitted to the Strategy and Operations Committee on 18 June 2020, with funding agreements to be finalised during July 2020. This will not be achieved.

9 Reduced restrictions under level 1 now enable large events to occur. Also because events are considered to be an important part of the recovery process for economic, social and cultural reasons it is proposed to move forward with Major Event Fund application process for 2020/21.

Issues and Options

Issues

Revised Timeframe and applications for 2021/22

10 The Covid 19 Pandemic has had a significant impact on the event industry globally, with a number of restrictions including no large gatherings and international travel. Covid 19 has also resulted in significant economic impacts and this has impacted the potential financial viability of events, with increased uncertainty, sponsorship and event funding decreasing and future discretionary spending likely to reduce.

11 As well as the direct impact on the events industry, there have also been major impacts on businesses in associated industries, such as the creative and arts sector, hospitality and food and beverage and tourism.

12 As a result, the certainty of funding through funds like the Kapiti Coast Major Event Fund becomes increasingly important and this paper seeks to confirm revised timeframes for this process. This is important so that planning for events can occur. Subject to approval by the Strategy and Operations Committee it is proposed to open the fund to applications for a four-week period from 17 July 2020, closing on 12 August.

13 In addition to accepting applications for the 2020/21 financial year, it is proposed to allow applications to be made for the 2021/22 financial year also. This was discussed by Council on 5 March 2020, with the issue of planning and certainty for event organisers raised as a concern at this meeting. Council expressed support for this to be considered in future papers and wanted to provide greater certainty for event organisers. Covid 19 means that this is now even more important and it therefore considered appropriate to enable this to occur in this financial year.

14 Approved funding for the 2021/22 Major Event Fund would be made available after 1 July 2021 and would be funded from the 2021/22 budget. Any funds not allocated as part of the funding round in 2020/21 would be made available via a separate funding round in 2021.

15 Table 2 outlines the proposed event funding application and approval timeline:

Table 2: Application and Approval steps	Date
Applications open for the 2020/21 and 2021/22 Major Events Fund	17 July 2020
Applications close for the 2020/21 and 2021/22 Major Events Fund	12 August 2020
Major Events Fund Panel Assessment Meeting	20 August 2020
Recommendations Paper approved for Strategy and Operations Committee	27 August 2020
Strategy and Operations Committee Meeting	3 September 2020
Applicants advised of decision	4 September 2020

16 The above timeline has been developed to provide event organisers with sufficient time to prepare an application, and enable sufficient time for applications to be considered and a recommendation provided to the Strategy and Operations Committee by the Major Events Fund Assessment Panel. Cr Rob McCann will be invited to sit on the Major Events Fund Panel as the Council representative.

Council events

17 As mentioned above, events are an important part of the recovery process. Council has a role in supporting and facilitating the delivery of events in the district but also a role in delivering events. These include events such as the Kapiti Arts Trail, Town Centre Activations and Movies in the Park. Traditionally these events have not been considered as part of the major event fund process and have relied on existing funding or other support.

18 We are aware that some Council events utilise external sponsorship or have had timelines impacted by Covid 19. In order to ensure the benefit of these events being delivered is not lost it is proposed to allow Council events to apply for funding in the current financial year. Council events would need to meet the existing criteria and complete the application process as well as show benefits to the recovery process and impacts from Covid 19 that have required the application to be made.

Considerations

Policy considerations

19 The decisions in this paper align with the draft Kapiti Coast Economic Development Strategy and Implementation Plan 2020.

Legal considerations

20 There are no statutory considerations as a result of this paper.

21 The Council’s legal team will be requested to assist with finalising the event funding agreements.

Financial considerations

22 There is no requirement for additional funding as a result of decisions in this paper. Funding for the 2020/21 and 2021/22 Major Events Fund will be from the existing approved Economic Development budget.

Tāngata whenua considerations

23 There are no Treaty of Waitangi considerations as a result of the decisions in this paper.

24 The Manager Iwi Partnerships will be invited to be a member of the Major Events Assessment Panel with Tangata whenua considerations and aspirations assessed as part of the application assessment process.

Significance and Engagement

Significance policy

25 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Publicity

26 A communications plan will be developed. The communication plan will need to take into consideration each stage of the application process and ensure that there is good awareness of each stage with event organisers and the community.

27 A separate communications and marketing plan will be developed once events are confirmed and to ensure that events are effectively promoted and leveraged.

Recommendations

28 That the Strategy and Operations Committee approves the revised 2020/21 Major Event Fund Timeline as outlined in Table 2.

29 That the Strategy and Operations Committee allows applications for the 2021/22 Major Event Fund in the 2020/21 Major Events Funding round. Approved funding for the 2021/22 Major Event Fund would be made available after 1 July 2021 and would be funded from the 2022/22 budget. Any funds not allocated as part of the funding round in 2020/21 would be made available via a separate funding round in 2021.

30 That the Strategy and Operations Committee approve Council events applying for funding in the 2020/21 Major Event Funding round, subject to existing criteria and showing benefits of the event to the Covid 19 recovery process and impacts from Covid 19 that have required the application to be made.

Appendices

Nil


AGENDA Strategy and Operations Committee Meeting
I hereby give notice that a Meeting of the Strategy and Operations Committee will be held on:
Date:	Thursday, 16 July 2020
Time:	9.30am
Location:	Council Chamber Ground Floor, 175 Rimu Road Paraparaumu
Wayne Maxwell Chief Executive

Cr James Cootes	Chair
Cr Gwynn Compton	Deputy
Mayor K Gurunathan	Member
Deputy Mayor Janet Holborow	Member
Cr Angela Buswell	Member
Cr Jackie Elliott	Member
Cr Martin Halliday	Member
Cr Sophie Handford	Member
Cr Jocelyn Prvanov	Member
Cr Bernie Randall	Member
Cr Robert McCann	Member