MINUTES OF THE KĀpiti
Coast District Council
Raumati Community
Board Meeting
HELD IN Puoro
1, Te Raukura ki Kāpiti, 34A Raumati Road, Raumati Beach
ON Tuesday, 8 April
2025 AT 7:01
pm
PRESENT: Mr Jonny Best (Chair), Mr Tim Sutton, Cr Sophie Handford
IN ATTENDANCE: Mr Sean Mallon, Ms Jessica Mackman, Mr Gareth Eloff, Ms Yolanda Morgan, Mr Kelvin Irvine, Ms Loren Collins
WHAKAPĀHA | Mr Bede Laracy, Ms Tarn Sheerin
APOLOGIES:
LEAVE OF There were none.
ABSENCE:
1 NAU MAI | Welcome
The Chair, Jonny Best welcomed everyone to meeting and introduced the members of the Board and Council officers in attendance.
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Committee Resolution RCB2025/6 Moved: Mr Jonny Best Seconder: Mr Tim Sutton That the apologies received from Bede Laracy and Tarn Sheerin for absence be accepted. |
3 TE TAUĀKĪ O TE WHAITAKE KI NGĀ MEA O TE RĀRANGI TAKE | Declarations of Interest Relating to Items on the Agenda
There were no declarations of interest relating to items on the agenda.
4 HE WĀ KŌRERO KI TE MAREA | Public Speaking Time
Jan Nisbet acknowledged the involvement of the Raumati Community Board in the naming of the Leon Kiel Reserve in Raumati South and spoke on behalf of the Whareroa Guardians Community Trust in support of the Trust’s grant application in item 8.1 Consideration of Applications for Funding. Ms Nisbet provided a demonstration of the Trust’s sustainable plant guard which would be used to protect new planting in Whareroa Reserve and answered members’ questions.
Clare Hynd, Chair of the Raumati South Residents’ Association, provided an update on concept plans the group had received for planting the bank behind the Leon Kiel Reserve in Raumati South and noted the group were liaising with Council officers and Community Board Member, Tarn Sheerin, regarding the project. Ms Hynd also raised concerns regarding the lack of public toilet facilities in the Raumati South area and answered members’ questions.
5 Ngā Teputeihana | Deputations
There were no deputations scheduled.
6 NGĀ TAKE A NGĀ MEMA | Members’ Business
(a) There were no requests for a leave of absence
(b) There were no matters of an urgent nature notified to the Chair prior to the commencement of the meeting.
(c) Community Board Members’ Activities
Tim Sutton advised that a community emergency drinking water tank would be installed at Raumati South School (as the Civil Defence Community Emergency Hub for Raumati South) in the coming months to support the Raumati South community’s emergency preparedness and response.
Cr Sophie Handford noted that a productive first meeting of the Wharemauku Catchment Group had been held with representatives from interested parties and visuals detailing the vision for the Wharemauku Stream would be shared on the Board’s ‘Our Vision for Raumati’ Facebook page.
Cr Handford also encouraged the community to provide feedback on the Kāpiti Coast District Council’s proposal for the central government’s Local Water Done Well policy before consultion closed on 13 April 2025.
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Kelvin Irvine, Manager Property and Facilities Maintenance, and Loren Collins, Senior Advisor Property and Facilities Maintenance, spoke to the presentation contained in the agenda to provide an update on the Raumati Pool Building and alongside Sean Mallon, Group Manager Infrastructure and Asset Management, answered questions from the Board and members of the community present. The Board discussed the matter and a further recommendation, B, was added. |
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Committee Resolution RCB2025/7 Moved: Cr Sophie Handford Seconder: Mr Tim Sutton A. That the Raumati Community Board: A.1 Notes the update on the Seismic Strengthening of the Raumati Pool Building. A.2 Notes the building will be strengthened to a New Building Standard (NBS) rating of 70 percent. A.3 Notes the strengthening work being carried out and completed over two stages. A.4 Notes that the strengthening is required to safeguard the building for any potential future use. |
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Committee Resolution RCB2025/8 Moved: Mr Tim Sutton Seconder: Cr Sophie Handford B. That the Raumati Community Board recommends to Council to work with the Raumati community and Raumati Community Board to develop options for the future use of the Raumati Pool Building in advance of stage 2 works to be available for input to the 2027 Long-Term Plan. |
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Gareth Eloff, Manager - Parks, Open Space and Environment, and Yolanda Morgan, Team Leader - Open Space Planning, spoke to the report to provide an update on the proposed Omnibus Reserve Management Plan. Members discussed the matter and Mr Eloff and Ms Morgan answered members’ questions. |
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Committee Resolution RCB2025/9 Moved: Mr Jonny Best Seconder: Mr Tim Sutton That the Raumati Community Board note the update on the Omnibus Reserve Management Plan, in particular the timeframe for the commencement of public engagement and feedback, beginning in May 2025. |
Tim Sutton left the meeting at 7.56pm.
The meeting lost quorum and the Chair, Jonny Best advised that no business could be conducted in Mr Sutton’s absence.
Tim Sutton returned to the meeting at 7.58pm.
The meeting quorum was restored and the meeting resumed at 7.58pm.
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The Chair, Jonny Best, introduced the item and members discussed the grant applications contained in the report. |
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Committee Resolution RCB2025/10 Moved: Mr Tim Sutton Seconder: Cr Sophie Handford A. That the Raumati Community Board approves a Discretionary Grant of $750.00 to the Whareroa Guardians Community Trust to assist with the costs of plant guards to support the Trust’s annual planting programme at Whareroa Farm Reserve. B. That the Raumati Community Board approves a Discretionary Grant of $750.00 to the Kāpiti US Marines Trust to assist with the costs of the Trust’s annual Memorial Day service at Queen Elizabeth Park in May 2025. C. That the Raumati Community Board approves a Discretionary Grant of $750.00 to the Kāpiti College Hauora to assist with the costs of establishing a breakfast club for students at the College. |
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Committee Resolution RCB2025/11 Moved: Mr Jonny Best Seconder: Cr Sophie Handford D. That the Raumati Community Board notes the accountability reports received, as attached under a separate cover as Appendices 6-8. |
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Committee Resolution RCB2025/12 Moved: Mr Tim Sutton Seconder: Cr Sophie Handford That the minutes of the Raumati Community Board meeting of 25 February 2025 be accepted as a true and correct record. |
10 Ngā Take e Mahia ana | Matters Under Action
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Members of the Board discussed the matters under action and provided updates together with Sean Mallon, Group Manager Infrastructure and Asset Management, where appropriate. |
11 Karakia Whakamutunga | Closing Karakia
The Chair, Jonny Best thanked those in attendance and the Poari ā-Hapori o Raumati | Raumati Community Board meeting closed at 8.09pm.
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HEAMANA | CHAIRPERSON