MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD In THE Council
ChamberS, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 25 July
2024 AT 9.34am
PRESENT: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Rob Kofoed, Cr Liz Koh, Cr Jocelyn Prvanov, Cr Kathy Spiers, Cr Shelly Warwick, Cr Nigel Wilson
IN ATTENDANCE: Ms Kim Tahiwi, Mr Glen Olsen, Mr Richard Mansell, Mr Jonny Best, Mr Cam Butler, Mr Rawiri Tawhai-Bodsworth, Mr Darren Edwards, Mr Mark de Haast, Mr Sean Mallon, Mr Brendan Owens, Ms Kris Pervan, Mr James Jefferson, Ms Kate Coutts, Ms Steffi Haefeli, Ms Anna Smith, Ms Maria Cameron
WHAKAPĀHA | Nil
APOLOGIES:
LEAVE OF Cr Sophie Handford
ABSENCE:
1 Nau Mai | Welcome
The Mayor welcomed everyone to the meeting
Mayor Janet Holborow read the council blessing.
There were no apologies.
There were no declarations of interest relating to items on the agenda.
5 Te Whakatakoto Petihana | Presentation of Petition
No petitions were presented at the meeting.
6 Ngā Whakawā | Hearings
There were no hearings at the meeting.
There were no members of the public present at the meeting who wished to speak.
8 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) There were no requests made for leaves of absence.
9 Te Pūrongo a te Koromatua | Mayor's Report
There were no Mayor’s Reports.
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10.1 Amendment to Standing Orders for Meetings of Council Anna Smith, Acting Team Leader Governance, introduced the report, asked that it be taken as read and answered questions from members. |
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Resolution CO2024/103 Moved: Cr Liz Koh Seconder: Cr Nigel Wilson A. That the Council approve the following amendments to Standing Orders (as attached in Appendix 1): A.1 amend Standing Order 11.1 (Council Meetings) to reflect that a quorum is achieved with a majority of members present (in person or via audio/audiovisual link). A.2 amend Standing Order 13.8 (Member’s status: Quorum) to reflect that members who attend meetings by electronic link will be counted as present for the purposes of a quorum. A.3 amend Standing Order 13.9 (Member’s status: voting) to reflect that quorum is achieved by members present both in person and via audio/audiovisual link. A.4 amend the definition section to state ‘present at the meeting to constitute quorum’. |
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10.2 Reports and Recommendations from Community Boards The Mayor took the report as read and Mark de Haast, Group Manager Corporate Services, Brendan Owens, Group Manager Customer and Community, and Kate Coutts, Advisor Governance, answered members' questions relating to the report. |
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Resolution CO2024/104 Moved: Cr Nigel Wilson Seconder: Cr Liz Koh D. That Council notes the recommendations from the Waikanae Community Board meeting on 18 June 2024: · That the Waikanae Community Board support the application made by the Reikorangi Residents’ Association to assist with the cost of installing a playground at the Reikorangi Hall. · That the Waikanae Community Board recommends to Council to approve a Waikanae Property Fund grant to the Reikorangi Residents’ Association of $35,000.00 to install a playground at the Reikorangi Hall. · That the Waikanae Community Board recommends to Council to delegate to the Waikanae Community Board the authority to administer and disburse the Waikanae Property Fund. E. That Council approves a Waikanae Property Fund grant to the Reikorangi Residents’ Association of $35,000.00 to assist with the cost of installing a playround at the Reikorangi Hall. F. That Council requests Council officers investigate the possibility of delegating the authority to administer and disburse the Waikanae Property Fund to the Waikanae Community Board by providing the Mayor with advice on the options. Cr Prvanov voted against the motion and requested that her vote be recorded. |
Cr Shelly Warwick left the meeting at 9:49 am.
Cr Shelly Warwick returned to the meeting at 9:51 am.
Cr Shelly Warwick left the meeting at 9:56 am.
Cr Shelly Warwick returned to the meeting at 9:59 am.
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10.3 Amendments to Council Delegations to Staff Sarah Wattie, General Counsel, introduced the report, asked that it be taken as read and answered questions from members. |
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Resolution CO2024/105 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Nigel Wilson A. That Council Notes that on 27 June 2024 recommendation C of the “2024 Council Insurance Premium” report was “left to lie on the table until a report is bought to Council on 25 July 2024” and that this matter is resolved by paragraphs 9 and 10 of this report, ‘Amendments to Council delegations to Staff’.
B. That Council Adopts the amended section to ‘Council Delegations to Chief Executive and Staff’ as shown in Attachment 1 to the report ‘Amendments to relevant sections of Council Delegations to Chief Executive and Staff’.
C. That Council Adopts the revised Resource Management Act 1991 delegations to staff as shown in Attachment 2 to the report ‘Amendments to Council to Staff RMA Delegations’.
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11 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution CO2024/106 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Liz Koh That the minutes of the Council meeting of 27 June 2024 be accepted as a true and correct record.
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12 Te Whakaūnga o Ngā Āmiki Kāore e Wātea ki te Marea | Confirmation of Public Excluded Minutes
13 Purongo Kāore e Wātea ki te Marea | Public Excluded ReportS
Resolution to Exclude the Public
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Public Excluded Resolution CO2024/107 Moved: Cr Liz Koh Seconder: Cr Kathy Spiers That the Kaunihera | Council moves into a public excluded meeting.
That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Resolution CO2024/109 Moved: Cr Nigel Wilson Seconder: Deputy Mayor Lawrence Kirby That the Kaunihera | Council moves out of a public excluded meeting. |
The Kaunihera | Council meeting went into public excluded session at 10.01am
The Kaunihera | Council came out of public excluded session at 10.03am
The Kaunihera | Council meeting closed at 10.04am
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HEAMANA | CHAIRPERSON