MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Tuesday, 10 October
2023 AT 9.41am
PRESENT: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Martin Halliday, Cr Sophie Handford, Cr Rob Kofoed, Cr Liz Koh, Cr Jocelyn Prvanov, Cr Kathy Spiers, Cr Shelly Warwick, Cr Nigel Wilson
Via Zoom: Cr Glen Cooper
IN ATTENDANCE: Mr Huriwai Paki, Mr Bede Laracy, Mr Glen Olsen, Mr Richard Mansell, Mr Darren Edwards, Mark de Haast, Mr Sean Mallon, Mr Mike Mendonça, Ms Kris Pervan, Ms Kate Coutts, Ms Anna Smith, Mr Evan Dubisky, Ms Jessica Mackman, Ms Morag Taimalietane, Mr Hamish McGillivray, Ms Sarah Wattie
WHAKAPĀHA | Cam Butler (Chair of the Ōtaki Community Board), Kim Tahiwi (Ngā Hapū o
APOLOGIES: Ōtaki)
1 Nau Mai | Welcome
The Mayor welcomed everyone to the meeting.
At the request of the Mayor, Cr Sophie Handford read the Council blessing.
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Resolution CO2023/127 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Sophie Handford That the apology received from Cam Butler, Chair of the Ōtaki Community Board and Kim Tahiwi, Ngā Hapū o Ōtaki be accepted. |
There were no declarations of interest relating to items on the agenda.
5 Te Whakatakoto Petihana | Presentation of Petition
There were no petitions.
There were no hearings.
Anna Gilkison, of Living Wage Aotearoa, spoke in support of Item 10.1 Becoming an Accredited Living Wage Employer.
Cr Jocelyn Prvanov returned to the meeting at 9.46am.
Michael Poland and Tiana Jakicevich, of Fossil Fuel Non-Proliferation Treaty, spoke via Zoom in support of Item 10.7 Notice of Motion - Fossil Fuel Non-Proliferation Treaty, and answered members’ questions.
8 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) There were no requests for a leave of absence.
(b) There were no matters of an urgent nature.
9 Te Pūrongo a te Korormatua | Mayor's Report
There was no Mayor’s Report tabled.
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Morag Taimalietane, Principal Advisor spoke to the report and answered members’ questions. |
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Resolution CO2023/128 Moved: Cr Nigel Wilson Seconder: Cr Sophie Handford That the Council: A. Note that all staff directly employed by the Council are currently paid no less than the Living Wage. B. Note that an annual Living Wage remuneration adjustment will occur to ensure all staff directly employed by the Council will continue to be paid no less that the Living Wage, with our remuneration policy to be updated to reflect this. C. Note the benefits of becoming an accredited Living Wage Employer. D. Note the anticipated cost of $80,000 (including $20,000 contingency) to meet Criteria B (indirectly paid workers employed by contractors) of Living Wage accreditation. E. Note that Te Komiti Whāiti Toitūtanga Pāpori (the Social Sustainability Subcommittee) considered this matter on 14 September 2023 and recommended that the Council seek Living Wage accreditation via Option A “Immediate Accreditation”. F. Agree that Living Wage accreditation is sought via Option A “Immediate Accreditation”. |
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10.7 Notice of Motion - Fossil Fuel Non-Proliferation Treaty |
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Resolution CO2023/129 Moved: Cr Sophie Handford Seconder: Cr Martin Halliday That the Kāpiti Coast District Council; 1. Recognises the urgent need to address the climate crisis and take decisive action to reduce greenhouse gas emissions.
2. Endorses the call for a Fossil Fuel Non Proliferation Treaty proposed by the Fossil Fuel Treaty Initiative which aims to phase out fossil fuel production, halt the expansion of fossil fuel infrastructure, and promote a just transition to renewable energy sources.
3. Note with concern that although 88 cities and subnational governments globally have publicly endorsed the call for a Fossil Fuel Non-Proliferation Treaty, no city or subnational government in Aotearoa New Zealand has done so yet.
4. Notes the significant leadership and progress made by various governments and international organisations in calling for the Fossil Fuel Non-Proliferation Treaty, including:
i. Vanuatu, at the 77th session of the UN General Assembly. ii. Tuvalu, at COP27 iii. Fiji, Solomon Islands, Tonga, and Niue, who adopted the Port Vila Call for a Just Transition to a Fossil Fuel Free Pacific iv. The European Parliament in their formal COP27 resolution v. The World Health Organisation. vi. The Heads of Government of the Melanesian Spearhead Groups
5. Calls upon our major cities and the New Zealand Government to join this growing coalition by publicly endorsing the call for The Fossil Fuel Non-Proliferation Treaty, and implementing its proposed principles by agreeing to;
a. No new fossil fuel production b. Setting fair and clear timeframes to phase out existing infrastructure in line with the Paris goals. c. Providing new cooperation and resources internationally to ensure a just transition so no community or country is left behind.
For: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Crs Martin Halliday, Sophie Handford, Rob Kofoed and Nigel Wilson Against: Crs Glen Cooper, Liz Koh, Jocelyn Prvanov, Kathy Spiers and Shelly Warwick
Carried 6/5 |
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10.2 Submission on Electoral (Lowering Voting Age for Local Elections and Polls) Legislation Bill |
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Anna Smith, Acting Manager Democracy Services spoke to the report. |
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Resolution CO2023/130 Moved: Cr Sophie Handford Seconder: Cr Nigel Wilson A. That Council endorse the submission on the Electoral (Lowering Voting Age for Local Elections and Polls) Legislation Bill appended to this report which notes Council’s support of the changes proposed to the Local Electoral Act 2001 allowing persons aged 16 or 17 to vote in local body elections and polls. For: Crs Janet Holborow, Lawrence Kirby, Martin Halliday, Sophie Handford, Rob Kofoed, Liz Koh, Shelly Warwick and Nigel Wilson Against: Crs Jocelyn Prvanov and Kathy Spiers Abstained: Cr Glen Cooper
Carried 8/2 |
The meeting adjourned at 10.57am and reconvened at 11.13am.
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Angela Bell, Chief Advisor, Strategy and Growth and Kris Pervan, Group Manager Strategy and Growth spoke to the report. |
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Resolution CO2023/131 Moved: Cr Martin Halliday Seconder: Deputy Mayor Lawrence Kirby That Council: A. Repeal the Kapiti Coast District Council Easter Sunday Shop Trading Policy 2017; B. Adopt the Kapiti Coast District Council Easter Sunday Shop Trading Policy 2023 (Appendix One), subject to any further minor amendments or corrections deemed necessary, that will be approved by the Mayor; and C. Note that the Policy 2023 will come into effect immediately, noting that the first opportunity for use will be in April 2024 on Easter Sunday. |
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10.4 Kāpiti Coast District Council's Housing and Business Assessment 2023 |
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Hamish McGillivray, Manager Research and Policy, and Kris Pervan, Group Manager Strategy and Growth spoke to the report and answered members’ questions. |
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Resolution CO2023/132 Moved: Cr Martin Halliday Seconder: Cr Nigel Wilson A. That Council notes the findings of Kāpiti Coast District Council’s Housing and Business Assessment 2023 including that input to the upcoming Long-term Plan will be that: a. Kāpiti Coast District Council has sufficient development capacity to meet forecast residential and business demand over the next 30 years. b. Ongoing work is required to support the right mix and type of housing to meet local needs and understand how recent changes to the intensification will change demand for business floorspace and infrastructure capacity across its urban centres and residential areas. |
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Kate Coutts, Democracy Services Advisor spoke to the report and alongside Darren Edwards, Chief Executive, answered members’ questions. |
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Resolution CO2023/133 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Nigel Wilson A. That Council approves the appended calendar of meetings ‘Draft Calendar of Meetings 2024’ for the upcoming calendar year. |
Councillor Jocelyn Prvanov left the meeting at 11.30am.
Councillor Sophie Handford left the meeting at 11.31am and returned at 11.32am.
Councillor Jocelyn Prvanov returned to the meeting at 11.33am.
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10.6 Reports and Recommendations from Standing Committees and Community Boards |
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Kate Coutts, Democracy Services Advisor spoke to the report and the Mayor invited Richard Mansell, Chair of the Waikanae Community Board to speak to the recommendations from the Waikanae Community Board meeting of 12 September 2023. Sean Mallon, Group Manager Infrastructure Services answered members’ questions. |
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Resolution CO2023/134 Moved: Mayor Janet Holborow Seconder: Cr Shelly Warwick A. That the Council receives this report. B. That the Council notes the following recommendations from the Waikanae Community Board meeting on 12 September 2023: B.1 Request that Council officers investigate whether there is supposed to be no-parking restrictions (broken yellow lines) as per the map submitted (attached as Appendix 1 of this report). B.2 Request that Council officers investigate the installation of no-parking restrictions (broken yellow lines) on the corner of Parata Street to Mahia Lane. C. That the Council notes that the Group Manager Infrastructure Services or appropriate staff will follow up with the Waikanae Community Board Chair to further investigate the issue raised by the Waikanae Community Board on 12 September 2023. D. That the Council notes the following recommendations from the Ōtaki Community Board meeting on 19 September 2023: D.1 That the Ōtaki Community Board suggests that Council direct the Chief Executive to investigate the processes around allocation and completion of service requests received through Antenno and other channels as the board has received concerns that requests raised are closed off without action and/or feedback. D.2 The Ōtaki Community Board requests a report back on proposed review timelines by the end of the calendar year. E. That the Council notes that the Mayor will follow up with the Chief Executive. |
Huriwai Paki left the meeting at 11.43am and returned at 11.45am.
Councillor Sophie Handford left the meeting at 11.52am and did not return.
Item - 10.7 Notice of Motion - Fossil Fuel Non-Proliferation Treaty - was moved to another part of the minutes.
11 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution CO2023/135 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Liz Koh That the minutes of the Council meeting of 31 August 2023 be accepted as a true and correct record. That the minutes of the Council meeting of 14 September 2023 be accepted as a true and correct record. |
12 Purongo Kāore e Wātea ki te Marea | Public Excluded ReportS
Resolution to Exclude the Public
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Public Excluded Resolution CO2023/136 Moved: Cr Shelly Warwick Seconder: Deputy Mayor Lawrence Kirby That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The Kaunihera | Council meeting went into public excluded session at 12.00pm.
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Resolution CO2023/137 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Nigel Wilson That the Kaunihera | Council moves out of a public excluded meeting. |
The Kaunihera | Council came out of public excluded session at 12.25pm.
At the request of the Mayor, Huriwai Paki closed the meeting with karakia.
The Kaunihera | Council meeting closed at 12.25pm.
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HEAMANA | CHAIRPERSON