MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 25 May
2023 AT 9.32am
PRESENT: Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Sophie Handford, Cr Rob Kofoed, Cr Jocelyn Prvanov, Cr Kathy Spiers, Cr Shelly Warwick, Cr Nigel Wilson
IN ATTENDANCE: Mr André Baker, Mr Bede Laracy, Mr Michael Moore, Mr Glen Olsen, Mr Mark de Haast, Mr Huriwai Paki, Mr Sean Mallon, Ms Janice McDougall, Mr Mike Mendonça, Ms Susan Owens, Mr Peter Bollman, Mr Dave Hardy, Ms Kate Coutts, Ms Steffi Haefeli, Ms Anna Smith, Ms Emma Haxton, Ms Claire Rewi, Ms Jing Zhou, Ms Paula Reardon, Mr Cam Butler
WHAKAPĀHA | Mayor Janet Holborow, Ms Kim Tahiwi, Ms Denise Hapeta
APOLOGIES:
LEAVE OF Cr Liz Koh, Mr Richard Mansell
ABSENCE:
1 Nau Mai | Welcome
Deputy Mayor Lawrence Kirby welcomed everyone to the meeting.
André Baker opened the meeting with karakia.
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Resolution CO2023/51 Moved: Cr Rob Kofoed Seconder: Cr Sophie Handford That the apologies received from Mayor Holborow, Kim Tahiwi, Denise Hapeta, the apology for lateness of Cr Cooper be accepted, and the additional leave of absence of Mr Richard Mansell be noted. |
No declarations of interest were made.
5 Te Whakatakoto Petihana | Presentation of Petition
No petitions were presented.
There were none.
Huriwai Paki arrived 9:37am.
Cr Cooper arrived 9:39am.
Mr Conrad Petersen spoke to his submission on access to meetings for disabled ratepayers and answered questions from members.
8 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) Leave of Absence
(b)
Matters of an Urgent Nature (advice to be provided to the Chair prior to
the commencement of the meeting)
The Chair noted that the resolution made by the Strategy and Operations
Committee Meeting of Thursday 18 May 2023 to support a remit on Elected Member
receiving Kiwisaver was processed by staff. It transpired that another remit on
the topic had already been proposed by Hamilton City Council and had the
required support. Members discussed the topic and requested to sight the remit
ahead of moving a motion.
Item - Motion Janet Holborow/Sophie Handford - was moved to another part of the minutes.
9 Te Pūrongo a te Korormatua | Mayor's Report
There was no Mayor’s Report submitted at this meeting.
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10.1 Waikanae Library and Service Centre - Community Engagement Peter Bollman Project Manager Ōtaki Growth Infrastructure, and Mike Mendonça, Group Manager Place and Space introduced the report and answered questions from members. |
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Resolution CO2023/52 Moved: Cr Nigel Wilson Seconder: Cr Jocelyn Prvanov Note the changing shape of libraries indicates a need for multi-functional space that becomes a social hub for the entire community. Note that Council officers have investigated three options together with separate scenarios to replace the Waikanae Library and Service Centre with a Community hub. Approve the following options being included in the community engagement programme to be undertaken during June/July 2023 Option 1 – To refurbish and extend the former library building. Option 2 – To refurbish both the former library building and the temporary library building. Option 3 – To refurbish both the library buildings and extend the former library building. Note that Options 2 and 3 require funding over and above the current LTP budget. Direct Council officers to report back to Council following completion of the community engagement programme recommending an option to progress the development of a Waikanae Community Hub. Carried |
Item - 10.2 Ōtaki Youth Space - was moved to another part of the minutes. Janice McDougall, Group Manager People and Partnerships, introduced Emma Haxton, Contractor to Connected Communities Claire Rewi, Senior Advisor Connected Communities, and Whetu Campbell (Wellington Community Fund). Emma Haxton made a short presentation on the proposed Ōtaki Youth Space. This item was then adjourned to be reintroduced at a later point in the meeting to have questions raised by mana whenua answered.
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Janice McDougall, Group Manager People and Partnerships introduced Claire Rewi, Senior Advisor Connected Communities, and Whetu Campbell (Wellington Community Fund). Mr Campbell and Emma Haxton introduced the project and the report and answered questions from members. |
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Resolution CO2023/53 Moved: Cr Shelly Warwick Seconder: Cr Nigel Wilson That the Council endorses the Collaborative Funding Approach to implementing Ōtaki Equity Funding for the period 2022/23-2023/24 in partnership with philanthropic funders, as outlined in Option One of this report. Notes that Council staff will work in collaboration with Ngā Hapū o Ōtaki and philanthropic funders to develop and implement the full funding process. |
Cr Kathy Spiers left the meeting at 10:55 am.
Cr Kathy Spiers returned to the meeting at 10:56 am.
Cr Glen Cooper left the meeting at 11:01 am.
Cr Glen Cooper returned to the meeting at 11:21 am.
The meeting adjourned at 11:24 am and resumed at 11:41am.
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This item was raised as a matter of an urgent nature and was re-introduced following a resolution made at the Strategy and Operations Committee Meeting of Thursday 18 May 2023. |
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Resolution CO2023/54 Moved: Cr Nigel Wilson Seconder: Cr Sophie Handford A. “That the Council propose a remit to Local Government New Zealand (LGNZ) for the upcoming Annual General Meeting to be held in July 2023, and seeks five other Councils to sign in support. The remit asks LGNZ, Local Government NZ to lobby on our behalf for Government to enable all Local Government elected members in Aotearoa NZ to be eligible for KiwiSaver benefits included with their remuneration’. B. That Council notes that Hamilton City Council has also proposed a remit to LGNZ requesting a change to legislation to allow for organisations to deduct KiwiSaver from Elected Member’s salaries. And that instead of progressing with the remit proposed by the Strategy, Operations and Finance Committee, Council has decided to support this remit which already has the required support. For: Crs Glen Cooper, Martin Halliday, Sophie Handford, Lawrence Kirby, Jocelyn Prvanov, Shelly Warwick and Nigel Wilson Against: Crs Rob Kofoed and Kathy Spiers carried 7/2 |
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10.5 2023/24 Annual Plan Adoption of Fees & Charges Paula Reardon and Jing Zhou asked that the report be taken as read, and answered questions from members. |
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Resolution CO2023/55 Moved: Cr Shelly Warwick Seconder: Cr Sophie Handford That the Council receives and notes this report, including Appendix 1 Schedule of User Fees and Charges 2023/24 to this report. That the Council notes the exceptions to the User Fees and Charges 2023/24 as outlined in paragraph 13 of this report. That the Council adopts the 2023/24 Schedule of User Fees and Charges, attached as Appendix 1 to this report. That the Council Delegates to the Mayor, the Deputy Mayor, the Chair of the Strategy, Operations and Finance Committee and the Chief Executive, the authority to approve minor editorial changes (only if required as part of formally adopting the 23/24 Annual Plan on the 29 June 2023), to the Schedule of User Fees and Charges, attached as Appendix 1 to this report. Carried |
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10.4 Reports and Recommendations from Standing Committees and Community Boards |
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Resolution CO2023/56 Moved: Cr Shelly Warwick Seconder: Cr Nigel Wilson That the Council receives this report. That Council supports the following recommendation from the Ōtaki Community Board meeting on 9 May 2023: That Council request the Chief Executive seek confirmation from the PP2Ō project team and/or NZTA about the reinstatement of public toilets that were present at the commencement of the PP20 project, at the car park on the south side of the Otaki River bridge; and that if the site is no longer suitable, that Council direct the Chief Executive to request that the PP2Ō project team and/or NZTA replace the toilets with equal stand-alone public toilet facilities in a nearby location for example the old bridge lodge site. |
Item - 10.5 2023/24 Annual Plan Adoption of Fees & Charges - was moved to another part of the minutes.
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Discussion on this item was resumed and Emma Haxton and Janice McDougall answered questions from members. |
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Resolution CO2023/57 Moved: Cr Rob Kofoed Seconder: Cr Shelly Warwick A. That Council endorses the proposed approach for the Ōtaki Youth Space project 2023-2026, in collaboration with Te Puna Oranga o Ōtaki, as outlined in this report. B. That Council notes long term options for a youth space will be explored by Council and the provider over the course of the project. C. That Council note:
C.1. That Ātiawa ki Whakarongotai, Ngā Hapū o Ōtaki and Ngāti Toa Rangatira will caucus to consider this paper and the full recommendations, and;
C.2. That Ātiawa ki Whakarongtai and Ngāti Toa Rangatira would also like to be able to add their support and input for the tangata whenua considerations sections in papers in the future. |
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Resolution CO2023/58 Moved: Cr Nigel Wilson Seconder: Cr Jocelyn Prvanov That Council, in line with the formally adopted Governance Structure and Delegation 2022-2025, confirm Michael Moore as the Waikanae Community Board representative to the Social Sustainability Subcommittee for the triennium effective from the date of this meeting on 25 May 2023. |
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10.7 Appointment of a Mana Whenua Representative to the Risk and Assurance Committee |
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Resolution CO2023/59 Moved: Cr Martin Halliday Seconder: Cr Nigel Wilson A. That Council appoint Oriwia Raureti as the mana whenua representative on the Risk and Assurance Committee in line with the formally adopted Governance Structure and Delegations 2022-2025. B. That Council note that remuneration for mana whenua representatives on the Risk and Assurance Committee was confirmed in the Non-Elected Members’ Fees Framework, as agreed by Council on 26 January 2023. Carried |
11 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution CO2023/60 Moved: Cr Sophie Handford Seconder: Cr Nigel Wilson That the minutes of the Council meeting of 27 April 2023 be accepted as a true and correct record.
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12 Te Whakaūnga o Ngā Āmiki Kāore e Wātea ki te Marea | Confirmation of Public Excluded Minutes
13 Purongo Kāore e Wātea ki te Marea | Public Excluded ReportS
Resolution to Exclude the Public
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Public Excluded Resolution CO2023/61 Moved: Cr Jocelyn Prvanov Seconder: Cr Sophie Handford That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Resolution CO2023/63 Moved: Cr Jocelyn Prvanov Seconder: Cr Shelly Warwick That the Kaunihera | Council moves out of a public excluded meeting. |
The Kaunihera | Council meeting went into public excluded session at 12:31pm.
The Kaunihera | Council came out of public excluded session at 12:32pm.
The Deputy Mayor asked André Baker to close the Kaunihera | Council meeting with karakia at 12:33pm.
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HEAMANA | CHAIRPERSON