MINUTES OF Kapiti Coast District Council
Council Meeting
HELD AT THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 1 October
2020 AT 10.00am
PRESENT: Mayor K Gurunathan, Deputy Mayor Janet Holborow, Cr Angela Buswell, Cr Jackie Elliott, Cr Gwynn Compton, Cr Jocelyn Prvanov, Cr Martin Halliday, Cr Sophie Handford, Cr Robert McCann, Cr Bernie Randall
IN ATTENDANCE: Community Board Chair Kathy Spiers
Community Board Chair James Westbury
Community Board Deputy Chair Marilyn Stevens
Community Board member Jess Hortop
Wayne Maxwell, Natasha Tod, Sean Mallon, Janice McDougall, Mark de Haast, Tim Power, Angela Bell, Ian Littleworth, Morag Taimalietane, Jennifer Allen, Chris Pearce, Alison Law, Jamie Roberts, Jacqui Muir
APOLOGIES: Cr James Cootes
LEAVE OF Nil
ABSENCE:
1 Welcome
The Mayor welcomed everyone to the meeting and Cr Handford read the Council blessing.
Nil
Point of order: Cr Randal – sought withdrawal of paper by the Chief Executive under standing order 9.9 in relation to item 8.1. Mayor ruled it is a matter to be addressed at the time of the item.
4 Declarations of Interest Relating to Items on the Agenda
Cr Robert McCann declared an interest in item 8.10 and took no part in the discussion or voting on the matter.
5 Public Speaking Time for Items Relating to the Agenda
Rupene Waaka spoke to item 8.10, and specifically to a recent decision of the District Licensing Committee, the lack of iwi representatives on the committee, and the lack of a local alcohol policy. Challenge issued to council to implement a local alcohol policy in partnership with iwi.
Kiwa Rauweti, Chief Executve Otaki Medical, spoke to item 8.10, seeking enhancement to notice requirements.
Trevor Daniels, Grey Power, spoke in relation to item 8.3, and the effect of COVID-19 on the elderly population.
(a) Public Speaking Time Responses
(b) Leave of Absence
(c) Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting)
The Mayor tabled his activity report
|
Resolution 2020/9 Moved: Cr Gwynn Compton Seconder: Cr Sophie Handford That the Mayor’s report be received. |
|
1 Mayoral activity 28 August 2020 to 1 October 2020 |
Item - 8.1 Paraparaumu Airport Waitangi Tribunal Claims - has been moved to another part of the document.
|
Mark de Haast and Chris Pearce spoke to the report and took questions from members. |
|
Councillors debated the recommendations and noted the feedback from the Auditors thanking council staff for their professionalism and support |
|
Resolution 2020/10 Moved: Deputy Mayor Janet Holborow Seconder: Cr Jackie Elliott 24. That the Council receives and notes this report, including Attachment 1 to this report.
25. That the Council notes the Audit and Risk Sub-Committee considered the draft Annual Report on 24 September 2020 and recommends that Council, subject to any final changes required from the Council’s auditors Ernst & Young, considers and adopts this Annual Report for the 2019/20 financial year.
26. That the Council adopts, pursuant to Section 98 of the Local Government Act 2002, the Kāpiti Coast District Council Annual Report for the year ended 30 June 2020, attached as Appendix 1 to this report.
27. That the Council delegates to the Mayor, the Chief Executive and the Chair of the Strategy and Operations Committee, the authority to approve minor editorial changes (if any), to the Annual Report 2019/20, prior to its publication. |
|
Natasha Tod introduced Harvey Brookes, and Morag Taimalietane who presented the report. The presenters took questions from the members |
|
Cr Angela Buswell left the meeting at 11:11 am. Cr Angela Buswell returned to the meeting at 11:15 am. Cr Robert McCann left the meeting at 11:31 am. Cr Robert McCann returned to the meeting at 11:35 am. Cr Jackie Elliott left the meeting at 11:47 am. Cr Jackie Elliott returned to the meeting at 11:51 am. |
|
Resolution 2020/11 Moved: Deputy Mayor Janet Holborow Seconder: Cr Robert McCann 59. The Council approves the COVID-19 Recovery Plan for Kapiti, as detailed in Appendix 1 and subject to final edits and copy writing, and authorises the Chief Executive to sign off the final once the final design is completed. |
|
Angela Bell and Jacqui Muir presented report, and responded to questions from members. |
|
Resolution 2020/12 Moved: Mayor K Gurunathan Seconder: Cr Bernie Randall 19. The Council receive report and appendices. |
The meeting adjourned at 1:07 pm and resumed at 1.47pm.
|
8.4 DRAFT SUBMISSION ON THE TOITU TE WHENUA PARKS NETWORK PLAN 2020-30 |
|
Alison Bell and Jamie Roberts presented the report and spoke to the draft submissions. The officers responded to members questions. |
|
Resolution 2020/13 Moved: Cr Gwynn Compton Seconder: Cr Jackie Elliott 27. That the Council receive and note this report, including Appendix 1 and 2 to this report. 28. That the Council approve the submission to the Greater Wellington Regional Council on the Te Toitū Te Whenua Parks Network Plan 2020-30, which is attached as Appendix 1 and 2 to this report. |
|
Report was taken as read. |
|
Resolution 2020/14 Moved: Mayor K Gurunathan Seconder: Deputy Mayor Janet Holborow 25. That Council adopts the proposed training framework as at Appendix 1 of this report, with any amendments, for the remainder of the 2019-2022 Triennium. |
|
Resolution 2020/15 Moved: Mayor K Gurunathan Seconder: Cr Angela Buswell 26. That Council approves the attendance at the 2021 Local Government NZ Conference of the Mayor, Cr Jocelyn Prvanov, Cr Martin Halliday and Cr Janet Holborow. |
|
Resolution 2020/16 Moved: Mayor K Gurunathan Seconder: Cr Sophie Handford 27. That Council approves IOD course attendance by Cr Jackie Elliott, Cr Angela Buswell and Cr Martin Halliday |
|
Resolution 2020/17 Moved: Mayor K Gurunathan Seconder: Cr Angela Buswell 28. That Council approves the recertification of Cr Holborow as Hearing Commissioner Chair. |
|
Resolution 2020/18 Moved: Cr Robert McCann Seconder: Cr Gwynn Compton 29. That Council approves the certification of Mayor K. Gurunathan as Hearing Commissioner Chair. |
|
Resolution 2020/19 Moved: Mayor K Gurunathan Seconder: Cr Robert McCann 30. That Council approves the certification of Cr Martin Halliday and Cr Sophie Handford as Hearing Commissioners. |
|
8.6 Amendments to the Council Delegations to Chief Executive and Staff |
|
Tim Power presented the report which was taken as read |
|
Resolution 2020/20 Moved: Deputy Mayor Janet Holborow Seconder: Cr Angela Buswell 32. That the Council adopts the revised Council to Chief Executive and Staff Delegations as shown in Appendix A to the report Amendments to the Council Delegations to Chief Executive and Staff. 33. That the Council adopts the revised Resource Management Act 1991 Delegations to Staff as shown in Appendix B to report Amendments to the Council Delegations to Chief Executive and Staff. |
|
8.7 Elected Members Remuneration Expenses and Allowances Policy 2019-2022 Update |
|
Leyanne Belcher presented the report which was taken as read. |
|
Resolution 2020/21 Moved: Cr Gwynn Compton Seconder: Cr Martin Halliday 17. That the Council adopts the Elected Member Remuneration, Expenses and Allowances Policy 2019-2020 as at Appendix 1 of this report, ‘Elected Member Remuneration, Expenses and Allowance Policy 2019-2022 Update’. Cr Bernie Randall abstained |
|
Ian Littleworth presented the report which was taken as read. Officers answered questions from members. |
|
Resolution 2020/22 Moved: Cr Angela Buswell Seconder: Cr Jackie Elliott 37. That Council appoints Robin Simpson to the Public Art Panel, as Arts/Urban design professional representative. 38. That Council appoints Nick Ray to the Public Art Panel, as Arts/Urban design professional representative. 39. That the Council appoints Janet Bayly, as nominated by Mahara Gallery Trust, to the Public Art Panel. 40. That the Council approves in principle the appointment of the nominated representative of Te Whakaminenga o Kāpiti, with the formal nomination to be received at a later date. 41. That Council will be advised of the Te Whakaminenga o Kāpiti representative through the Elected Members Bulletin when that nomination is made. |
|
Angela Bell and Jacquie Muir presented report which was taken as read, and officers took questions from the members. Lee Greedus spoke to the work of the team of animal control officers. |
|
Resolution 2020/23 Moved: Mayor K Gurunathan Seconder: Cr Martin Halliday 17. That the Council receive this report and accompanying appendices. |
Item - 8.10 Annual Alcohol Licensing Report 2019-2020 - has been moved to another part of the document.
|
8.11 Reports and Recommendations from Standing Committees and Community Boards |
|
Leyanne Belcher presented the report which was taken as read. Cr Jackie Elliott left the meeting at 1:52 pm. Cr Jocelyn Prvanov left the meeting at 1:55 pm. |
|
Resolution 2020/24 Moved: Cr Bernie Randall Seconder: Cr Gwynn Compton 27. That Council notes the following recommendations: That the Ōtaki Community Board requests that the Council notes the Board’s support for the following requests from the Otaki Boating Club: That the Kapiti Coast District Council offer the Otaki Boating Club an ongoing lease of the land at 37 Moana Street for a duration of 30 years for the purpose of operating a clubrooms and tractor storage area; That the Kapiti Coast District Council sell the current house and garage located at 37 Moana Street outright to the Otaki Boating Club at an agreed and fair value to allow the Otaki Boating Club to modify and maintain these buildings to suit the club’s operational needs That the Ōtaki Community Board requests that the Council ask staff to bring forward a report on the matter for the Council’s consideration at their earliest opportunity.
|
|
Resolution 2020/25 Moved: Cr Martin Halliday Seconder: Cr Bernie Randall 28. That the Council considers the following recommendation for ratification: That the Paraparaumu/Raumati Community Board introduce a 10-minute parking restriction on the two spaces outside the Te Newhanga Kapiti Community Centre, Iver Trask Way, Paraparaumu |
|
Resolution 2020/26 Moved: Mayor K Gurunathan Seconder: Deputy Mayor Janet Holborow 29. That Council receives this report (Reports and Recommendations from Standing Committees and Community Boards). |
|
Resolution 2020/27 Moved: Mayor K Gurunathan Seconder: Deputy Mayor Janet Holborow That the minutes of the Council meeting on 27 August 2020 be accepted as a true and accurate record of the meeting. |
The meeting adjourned at 1:59 pm and resumed at 2.08
Cr Sophie Handford left the meeting at 1:59 pm
Cr Jackie Elliott returned to the meeting at 2:08 pm.
Cr Jocelyn Prvanov returned to the meeting at 2:08 pm.
|
Janice MacDougall presented the report which was taken as read. The Chief Executive reported on communication received from the airport’s owner regarding consultation in regards to this report. |
|
POINT OF ORDER Cr Gwynn Compton raised a Point of Order under 24.2(d) |
|
Resolution 2020/28 Moved: Cr Gwynn Compton Seconder: Cr Bernie Randall
That the item of business, 8.1, being discussed should lie on the table and not be discussed further at this meeting For: Crs Jackie Elliott, Gwynn Compton, Jocelyn Prvanov, Martin Halliday and Bernie Randall Against: Mayor K Gurunathan, Deputy Mayor Janet Holborow, Crs Angela Buswell and Robert McCann carried 5/4 |
· Covering other items if required
· Public Speaking Time responses
11 Confirmation of Public Excluded Minutes
Nil
Nil
The Council meeting closed at 2.41pm.
...................................................
CHAIRPERSON