Agenda of Paekākāriki Community Board Meeting

Paekākāriki Community Board Meeting Agenda

13 May 2025

8 Pūrongo | Reports

8.1 Consideration of Funding Applications

Kaituhi | Author: Maria Cameron, Advisor Governance

Kaiwhakamana | Authoriser: Hara Adams, Group Manager Iwi Partnerships

Te pūtake | Purpose

1 To consider eligible applications to the Community Grants Discretionary, and to note Accountability Reports.

He whakarāpopoto | Executive summary

2 The Paekākāriki Community Board has received four applications for funding for consideration at this meeting, and two Accountability Reports.

Te tuku haepapa | Delegation

3 The Paekākāriki Community Board has delegated authority as at section D of the 2022-2025 Governance Structure:

Approving criteria for, and disbursement of, community-based grant funds as approved through the LTP or Annual Plan.

Taunakitanga | RECOMMENDATIONS

A. That the Paekākāriki Community Board approve a grant of $ to Murray Wadham on behalf of Lions Club of Kapiti Incorporated to assist with the costs of printing leaflets for the annual street food collection.

B. That the Paekākāriki Community Board approve a grant of $ to Mary Gow to assist with the costs of running the annual Mulled Wine Concert.

C. That the Paekākāriki Community Board approve a grant of $ to Kapiti Loss and Grief Support Trust to assist with the costs of running a WAVES Bereaved by Suicide Support Group.

D. That the Paekākāriki Community Board approve a grant of $ to Sally Hett on behalf of Campfire Sauna to assist with the costs of promoting the business locally.

Tūāpapa | Background

4 This is the sixth meeting of the 2024/25 financial year.

5 The Paekākāriki Community Board has one fund from which they can draw on to grant applications for funding – the Community Board Grant Fund. The board also makes recommendations on funding applications to the biannual Campe Estate Trust meetings.

Paekākāriki Community Board Grants

6 The purpose of the Paekākāriki Community Board Grant is to support activities that encourage the development of cultural, sports, environmental, social or educational activities within the local district.

7 The organisation/individual must reside in the Paekākāriki area. The Board may consider financial assistance for events occurring outside the Paekākāriki Community, where it is shown the community will benefit.

8 The criteria for the Paekākāriki Community Board Grants are attached in Appendix 1.

9 It should be noted that the conditions and criteria do not preclude the Paekākāriki Community Board from considering any application at its discretion.

He kōrerorero | Discussion

10 There are four applications for funding to be considered at this community board meeting. The applications are summarised below and attached as appendices two – five.

11 These applications have been attached ‘Under a Separate Cover’ and ‘Public Excluded’ due to the attachments containing personal information.

11.1 Lions Club of Kapiti Incorporated

Murray Wadham, on behalf of Lions Club of Kapiti Incorporated, has applied for a grant of $250 to assist with the costs of printing leaflets for the annual street food collection.

11.2 Mary Gow

Mary Gow has applied for a grant of $500 to assist with the costs of running the annual Mulled Wine Concert.

11.3 Kapiti Loss and Grief Support Trust

Libby Davis on behalf of Kapiti Loss & Grief Support Trust, has applied for a grant of $750 to assist with the costs of running a WAVES Bereaved by Suicide Support Group.

11.4 Campfire Sauna

Sally Hett on behalf of Campfire Sauna, has applied for a grant of $500 to assist with the costs of promoting the business locally.

He take | Issues

12 There are no issues to be considered within this report.

Ngā kōwhiringa | Options

13 There were no options to be considered within this report.

Tangata whenua

14 There are no Tangata whenua issues to be considered within this report.

Panonitanga āhuarangi | Climate change

15 There are no climate change considerations required within this report.

Ahumoni me ngā rawa | Financial and resourcing

16 A refund of $48.31 was received from The Combined Lions Club of Kapiti of unused funds from a 2023/2024 financial year grant application. This amount has been added to the 2024/2025 budget allocation for the remainder of this financial year.

17 An amount of $6,743.00 is allocated in the 2024/25 budget for the Paekākāriki Community Board. This is summarised in the table on the next page:

Total budget allocated for the 2024/25 year	$6,743.00
Grants Allocated since start of financial year:
Nourish Trust – Christmas Hampers	$500.00
Paekākāriki School – Transport to Aquatic Centre for lessons	$313.74
James Kilbride - 8 Paekākāriki Kāpiti College Students, Kapa Haka Trip	$500.00
Paekākāriki Resilient – Over 65’s Meeting	$250.00
Circle of Fifths Production of A Midsummers Night Dream	$500.00
Paekakariki Community Trust – Christmas Fete signage	$500.00
Wai Ata Studio – Rangi Marie Peace Festival	$500.00
PICI – Emailed newsletter	$483.00
Amalia Calder – Mt Fungus & Friends Show	$400.00
KHAG/SI – Food Security Project	$500.00
Paekākāriki Pride Inc	$400.00
Paekākāriki Housing Trust	$400.00
Paekākāriki ANZAC Day Committee	$500.00
Balance as of 01 April 2025	$1,036.57

18 There were two Accountability Reports received and they are attached as appendices six and seven of this report.

Ture me ngā Tūraru | Legal and risk

19 There are no legal or risk considerations in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

20 Grants are allocated in accordance with established criteria, attached as appendix one of this report.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

21 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Whakatairanga | Publicity

22 Board members play an active role around the community in promoting the discretionary grant and details are available via the Council’s website.

Ngā āpitihanga | Attachments

1. PCB Community Grant Criteria and Application Form ⇩

2. Grant Application PCB19 - Lions Club of Kapiti - Public Excluded (under separate cover)

3. Grant Application PCB20 - Mulled Wine Concert - Public Excluded (under separate cover)

4. Grant Application PCB18 - Kapiti Loss & Grief Support Trust - Public Excluded (under separate cover)

5. Grant Application PCB17 - Campfire Sauna - Public Excluded (under separate cover)

6. PCB Accountability Report - A Midsummer Nights Dream 2024 08 06 - Public Excluded (under separate cover)

7. PCB Acountability Report - KHAG & SI Kapiti - Food Security Project 2024 12 10 - Public Excluded (under separate cover)


RĀRANGI TAKE AGENDA Poari ā-Hapori o Paekākāriki Paekākāriki Community Board Meeting
I hereby give notice that a Meeting of the Poari ā-Hapori o Paekākāriki \| Paekākāriki Community Board will be held on:
Te Rā \| Date:	Tuesday, 13 May 2025
Te Wā \| Time:	7:00 pm
Te Wāhi \| Location:	St Peter's Hall, Beach Road, Paekākāriki
Hara Adams Group Manager Iwi Partnerships

Chair Kelsey Lee	Chair
Deputy Sorcha Ruth	Deputy
Mr Sean McKinley	Member
Mr Christian Judge	Member
Cr Sophie Handford	Member