MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 28
November 2024 AT 9.32am
PRESENT: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Rob Kofoed, Cr Liz Koh, Cr Kathy Spiers, Cr Shelly Warwick
Via Zoom: Cr Jocelyn Prvanov, Cr Sophie Handford, Cr Nigel Wilson
IN ATTENDANCE: Ms Kim Tahiwi, Mr Huriwai Paki (via Zoom), Mr Bede Laracy, Mr Glen Olsen, Mr Michael Moore, Mr Cam Butler, Mr Darren Edwards, Mr Mark de Haast, Mr Sean Mallon, Mr Martyn Cole, Ms Kris Pervan (via Zoom), Mr Darryn Grant, Mr Mark Ward, Mr Chris Worth, Mr Neil Mackay, Mr Scott Houston, Ms Rach Wells (via Zoom), Ms Hara Adams, Ms Kate Coutts, Ms Anna Smith, Mr Evan Dubisky
WHAKAPĀHA | Nil
APOLOGIES:
LEAVE OF Nil
ABSENCE:
1 Nau Mai | Welcome
Mayor Janet Holborow, welcomed everyone to the meeting.
The Mayor read the Council blessing.
There were no apologies at this meeting.
There were no declarations of interest raised at this meeting.
5 Te Whakatakoto Petihana | Presentation of Petition
There were no hearings at this meeting.
Mr James Unwin Jr. spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road.
Mr James Unwin Sr. spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road.
Mr Phil McIntyre spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road and answered questions from elected members.
Mr Lyall Payne spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road and the petition presented at Item 5.1.
Cr Sophie Handford joined via Zoom at 9:56am.
Mr Nick Taylor of Cuttriss spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road and answered questions from elected members and mana whenua. He tabled the following document as a part of his public speaking time.
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1 Tabled Document from Cuttriss |
Mr James Unwin Jr. spoke to Item 11.2 Dedicating Local Purpose (Road) Reserve As Road in relation to comments made by Mr Nick Taylor.
Cr Sophie Handford (via Zoom) left the meeting at 10:38am.
Deputy Mayor Lawrence Kirby left the meeting at 10:38am and returned at 10:41am.
Mr Michael Moore left the meeting at 10:39am and returned at 10:42am.
8 Ngā Teputeihana | Deputations
9 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) No leave of absence was requested at this meeting.
(b) Mayor Janet Holborow raised a matter of an urgent nature relating to changes to the Waikanae Community Board structure at their meeting of 19 November 2024.
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Matter of an Urgent Nature – Waikanae Community Board Appointments Mayor Janet Holborow acknowledged Mr Michael Moore’s presence at the Council meeting and thanked Mr Richard Mansell for his efforts as previous Chair of the Waikanae Community Board. |
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Resolution CO2024/151 Moved: Cr Liz Koh Seconder: Cr Martin Halliday A. Confirms Michael Moore as Waikanae Community Board representative to Council (speaking rights only) for the remainder of the 2022-2025 triennium following his election as Chairperson of Waikanae Community Board on 19 November 2024. B. Confirms the appointment of Richard Mansell as the Waikanae Community Board representative to the Strategy, Operations and Finance Committee (speaking rights only) for the remainder of the 2022-2025 triennium following his election as Deputy Chair of the Waikanae Community Board on 19 November 2024. C. Notes that the Governance Structure and Delegation 2022-2025 will be updated accordingly. |
10 Te Pūrongo a te Koromatua | Mayor's Report
There was no Mayor’s Report brought to this meeting.
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11.1 Classification of the land at the intersection of Poplar Avenue and Renown Road, Raumati South, under the Reserves Act 1977 Ms Morag Taimalietane, Principal Advisor Customer and Community, and Ms Yolanda Morgan, Team Leader Open Space Planning, introduced the report and answered questions from elected members. |
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Resolution CO2024/152 Moved: Cr Kathy Spiers Seconder: Cr Martin Halliday A. That Council declare Section 110 Wainui District WN27B/669 as a reserve under the Reserves Act 1977, to be held for the purposes of recreation in accordance with section 17. B. That the Council resolution set out in A above, be published in the New Zealand Gazette, along with the notice to name the reserve Leon Kiel Reserve. |
The meeting adjourned at 11:02am and resumed at 11:21am.
Cr Cooper left the meeting at 11:33am and returned at 11:34am.
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11.4 Local Water Done Well - Future Direction for Kapiti Coast District Council Mr Sean Mallon, Group Manager Infrastructure & Asset Management, introduced Mr Martyn Cole, contractor to Kāpiti Coast District Council. The report was taken as read and the recommendations were clarified through questions from elected members. |
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Resolution CO2024/153 Moved: Cr Nigel Wilson Seconder: Cr Liz Koh That Council: A. Receives this report B. Notes the legislative changes enacted under the Government’s, Local Water Done Well policy through the Local Government (Water Services Preliminary Arrangements) Act 2024, to address long standing water infrastructure challenges which includes: B.1 new economic, environmental and water quality regulations B.2 a new planning, reporting and accountability framework B.3 financial sustainability requirements B.4 new statutory objectives consistent for all water providers B.5 restrictions against privatisation and. B.6 the requirement for Councils to produce a Water Services Delivery Plan and accompanying implementation plan by 3 September 2025. C. Notes that the Government intends to introduce further water services legislation in December 2024 to be enacted in mid-2025 that will establish the economic and regulatory oversight regime and statutory objectives for water services. D. Notes that the Council can choose to consult on the future delivery model for water services under the streamlined arrangements in the Local Government (Water Services Preliminary Arrangements) Act 2024 that requires two options, being an internal business unit and at least one alternative. E. Resolves to exit the joint Wellington Region Water Services Delivery Plan project as recommended as option A F. Resolves to exclude the advice and service only WSCCO’s, a single Kāpiti District only WSCCO and consumer trust models from the future delivery model considerations for Kāpiti water services as recommended as options C, D and E G. Resolves to continue developing the Kāpiti and Horowhenua District and Kāpiti, Horowhenua, Manawatu Districts and Palmerston City Joint WSCCO options for consideration for consultation alongside an internal business unit option as per option F. |
Mr Huriwai Paki joined the meeting via Zoom at 11:47am.
Cr Sophie Handford joined the meeting via Zoom at 12:14pm.
Cr Nigel Wilson joined the meeting in person at 12:23pm; he was previously attending via Zoom.
Mr Cam Butler left the meeting at 12:32pm.
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11.3 Economic Development Operating Model Ms Kris Pervan, Group Manager Strategy & Growth, introduced the report. Ms Pervan, Mr Neil Mackay, Chair of Economic Development Kotahitanga Board, and Mr Darryn Grant, Strategic Development Director, answered questions from elected members. |
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Resolution CO2024/154 Moved: Cr Liz Koh Seconder: Cr Martin Halliday That Council: A. Note the proposed implementation approach and timeline for the new Operating Model for Economic Development including next steps set out in paragraph 17 of this paper. B. Approve in principle the Trust Deed (attached in Appendix 2). C. Approve in principle the Relationship Framework Agreement between the Trust and Council (attached in Appendix 3). D. Approve in principle the Constitution of the Limited Liability Company (LLC) between the Trust and LLC (attached in Appendix 4). E. Approve the Relationship Framework Agreement between the LLC and Council (attached in Appendix 5). F. Approve the process for appointing board members to the Trust and the composition of the Trust Board. G. Approve transitioning the Economic Development Kotahitanga Board to constitute interim Board of the LLC, as company directors for the purpose of continuity. H. Delegate authority for the Mayor and Chief Executive to make any legally non-significant amendments to the items approved in recommendations B-E of this paper, following feedback from the appointed Trustees. For: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Crs Martin Halliday, Sophie Handford, Liz Koh, Jocelyn Prvanov, Kathy Spiers and Shelly Warwick Against: Crs Glen Cooper, Rob Kofoed and Nigel Wilson |
The meeting adjourned at 12:44pm and resumed at 1:09pm.
Mr Glen Olsen left during the adjournment and did not return.
Cr Nigel Wilson left the meeting during the adjournment and returned to the meeting at 1:31pm.
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11.2 Dedicating Local Purpose (Road) Reserve as Road Mr Darren Edwards, Chief Executive, introduced the item by addressing concerns raised during public speaking time. Mr Sean Mallon, Group Manager Infrastructure & Asset Management, introduced the report. |
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Moved: Cr Shelly Warwick Seconder: Cr Rob Kofoed That the Item of business being discussed, which is 11.2 Dedicating Local Purpose (Road) Reserve As Road, be adjourned to the Council meeting on Thursday the 12th December 2024 at 9:30am. For: Crs Shelley Warwick, Glen Cooper, Rob Kofoed, Sophie Handford, Jocelyn Prvanov Against: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Martin Halliday, Liz Koh, Kathy Spiers lost 5/5 Cr Nigel Wilson was absent from the meeting at the time of this procedural motion due to a technical issue. |
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Moved: Mayor Janet Holborow Seconded: Cr Kathy Spiers That Council: A. Notes that the legislative requirements for this decision have been met through the engagement approach undertaken. B. Notes the assessment undertaken by Council officers regarding the criteria relevant to the decision on the application for dedication of Lot 72 DP 400543 as legal road (currently held as Local Purpose Reserve (Road). C. Approves the dedication of Lot 72 DP 400543 as legal road (currently held as Local Purpose Reserve (Road)). See Appendix 1 for Location of road reserve D. Authorises the Chief Executive to take all necessary steps to give effect to this resolution. For: Mayor Janet Holborow, Crs Martin Halliday, Sophie Handford, Liz Koh and Kathy Spiers Against: Deputy Mayor Lawrence Kirby, Crs Glen Cooper, Rob Kofoed, Jocelyn Prvanov, Shelly Warwick and Nigel Wilson lost 5/6 |
Item - 11.3 Economic Development Operating Model - was moved to another part of the minutes.
Item - 11.4 Local Water Done Well - Future Direction for Kapiti Coast District Council - was moved to another part of the minutes.
Cr Glen Cooper left the meeting room at 1:54pm and joined via Zoom at 1:54pm.
Mr Michael Moore left the meeting at 1:58pm and did not return.
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11.5 Adoption of proposed Dangerous, Affected, and Insanitary Buildings Policy 2024 Mr Hamish McGillivray, Manager Research & Policy, and Mr Chris Worth, Principal Policy Advisor, introduced the report and answered questions from elected members. |
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Resolution CO2024/155 Moved: Cr Nigel Wilson Seconder: Cr Shelly Warwick That Council: A. Notes the submissions received and further changes proposed to the final draft Dangerous, Affected, and Insanitary Buildings Policy 2024. B. Repeals the Dangerous and Insanitary Buildings Policy 2018 C. Adopts the Dangerous, Affected, and Insanitary Buildings Policy 2024 (Attachment 1). D. Delegates authority to the Mayor and Chief Executive to approve any minor and technical editing changes in finalising the Policy. |
12 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution CO2024/156 Moved: Deputy Mayor Lawrence Kirby Seconder: Mayor Janet Holborow That the minutes of the Council meeting of 31 October 2024 be accepted as a true and correct record. |
13 Karakia Whakamutunga | Closing Karakia
Mayor Janet Holborow closed the meeting with karakia.
The Kaunihera | Council meeting closed at 2:00pm.
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HEAMANA | CHAIRPERSON