MINUTES OF THE KĀpiti
Coast District Council
Raumati Community
Board Meeting
HELD IN Puoro 1, Te
Raukura ki Kāpiti, 34A Raumati Road, Raumati Beach
ON Tuesday, 13 August
2024 AT 7.01pm
PRESENT: Mr Jonny Best (Chair), Ms Tarn Sheerin, Mr Tim Sutton, Cr Sophie Handford
IN ATTENDANCE: Mr Karl Webber, Mr Sean Mallon, Mr Darren Edwards, Ms Jessica Mackman
WHAKAPĀHA | There were none.
APOLOGIES:
LEAVE OF Mr Bede Laracy
ABSENCE:
1 NAU MAI | Welcome
The Chair, Jonny Best welcomed everyone to the meeting and introduced the members of the Board and Council officers in attendance.
The Chair noted that Bede Laracy had a leave of absence.
There were no declarations of interest made.
4 HE WĀ KŌRERO KI TE MAREA | Public Speaking Time
Niki Trotter, resident of Raumati South, shared concerns that a large pōhutukawa on Council land on the corner of Rosetta Road and Poplar Avenue is shading nearby properties and impacting the enjoyment of her own. Ms Trotter shared the appended images with the Board and answered members’ questions. Sean Mallon, Group Manager Infrastructure and Asset Management relayed the action Council had taken to date and the Board agreed to add the matter to Item 10.1 Matters Under Action.
Marian Weststrate, founder of Home4All, spoke in support of the organisation’s grant application under item 8.1 Consideration of Applications for Funding, shared the appended leaflets with the Board and answered members’ questions.
Letitia Geldenhuys, counsellor at the Loss and Grief Centre Kāpiti, spoke in support of the Centre’s grant application under item 8.1 Consideration of Applications for Funding and answered members’ questions.
Clare Hynd, Chair of the Raumati South Residents’ Association, spoke in support of the Association’s grant application under item 8.1 Consideration of Applications for Funding and answered members’ questions. Ms Hynd also encouraged the Board to support work on connected communities, resilience and emergency planning and provided an update on the Raumati South Hall.
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1 Images of pōhutukawa tabled by Niki Trotter 13 August 2024 2 Home4All leaflets tabled by Marian Weststrate 13 August 2024 |
5 Ngā Teputeihana | Deputations
There were no deputations.
6 NGĀ TAKE A NGĀ MEMA | Members’ Business
(a) There were no requests for a leave of absence.
(b) There were no matters of an urgent nature notified to the Chair prior to the commencement of the meeting.
(c) Community Board Members’ Activities
The Chair, Jonny Best noted he had been attending Council meetings on behalf of Bede Laracy.
There were no updates scheduled.
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The Chair, Jonny Best introduced the report. |
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Committee Resolution RCB2024/29 Moved: Cr Sophie Handford Seconder: Ms Tarn Sheerin B. That the Raumati Community Board approves a Discretionary Grant of $750.00 to Home4All to assist with the cost of purchasing a trailer for the group’s Duo-bike. |
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Committee Resolution RCB2024/30 Moved: Ms Tarn Sheerin Seconder: Cr Sophie Handford C. That the Raumati Community Board approves a Discretionary Grant of $750.00 to the Creative Wellbeing Centre Te Ara Korowai to assist with the costs of purchasing art supplies for the Centre’s community art classes. |
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Committee Resolution RCB2024/31 Moved: Mr Jonny Best Seconder: Mr Tim Sutton D. That the Raumati Community Board approves a Discretionary Grant of $750.00 to the Loss and Grief Centre Kāpiti to assist with the costs of delivering a second WAVES Bereaved by Suicide Support Group programme. |
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Committee Resolution RCB2024/32 Moved: Mr Tim Sutton Seconder: Ms Tarn Sheerin E. That the Raumati Community Board approves a Discretionary Grant of $750.00 to Raumati South Residents’ Association to assist with the costs of repairing the Raumati South Community noticeboard. |
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Committee Resolution RCB2024/33 Moved: Mr Jonny Best Seconder: Ms Tarn Sheerin A. That the Raumati Community Board agree that the grant application received from Kāpiti Waldorf Trust (Te Rā School) being discussed should lie on the table until the applicant is able to speak to the application at a future meeting. |
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8.2 Amendment to Standing Orders for Meetings of the Raumati Community Board |
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Jessica Mackman, Senior Advisor Governance introduced the item, took the report as read and together with Sean Mallon, Group Manager Infrastructure and Asset Management, answered members’ questions. |
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Committee Resolution RCB2024/34 Moved: Cr Sophie Handford Seconder: Mr Tim Sutton A. That the Raumati Community Board approve the following amendments to Standing Orders (as attached in Appendix 1): A.1 amend Standing Order 11.1 (Community Board Meetings) to reflect that a quorum is achieved with: A.1.1 half of the members present (in person or via audio/audio visual link), where the number of members (including vacancies) is even; and A.1.2 a majority of members present (in person or via audio/audiovisual link) where the number of members (including vacancies) is odd. A.2 amend Standing Order 13.8 (Member’s Status: Quorum) to reflect that members who attend meetings by electronic link will be counted as present for the purposes of a quorum. A.3 amend Standing Order 13.9 (Member’s Status: Voting) to reflect that quorum is achieved by members present both in person and via audio/audiovisual link. A.4 amend the Definitions section to define ‘present at the meeting to constitute quorum’ as the member is to be present in person or via audio/audiovisual link. |
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Committee Resolution RCB2024/35 Moved: Mr Tim Sutton Seconder: Ms Tarn Sheerin That the minutes of the Raumati Community Board meeting of 25 June 2024 be accepted as a true and correct record. |
10 Ngā Take e Mahia ana | Matters Under Action
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The Raumati Community Board discussed the matters under action and in response to a matter raised during public speaking time, added the item ‘Pōhutukawa at Rosetta Road & Poplar Avenue’. |
11 Karakia Whakamutunga | Closing Karakia
At the invitation of the Chair, Cr Sophie Handford closed the meeting with karakia.
The Poari ā-Hapori o Raumati | Raumati Community Board meeting closed at 7.55pm.
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HEAMANA | CHAIRPERSON