Agenda of Council Meeting - Thursday, 27 June 2024

Council Meeting Agenda

27 June 2024

10 Pūrongo | Reports

10.1 Adoption of the Long-Term Plan for 2024-2034 and Treasury Management Policy 2024

Kaituhi | Author: Sheryl Gavin, Principal Advisor Corporate Services

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 To adopt the Long-Term Plan (LTP) for 2024-2034 and the final Treasury Management Policy 2024 (TMP).

He whakarāpopoto | EXecutive summary

2 The Local Government Act 2002 (the Act) requires all councils to have an operative LTP at all times. The LTP must be adopted before commencement of the first financial year to which it relates.

3 The LTP presented for adoption (Appendix 1) was developed from the supporting information previously adopted for consultation in March amended to reflect the decisions made by Council at deliberations meetings on 23 and 30 May 2024.

4 Adoption of the LTP precedes the setting of rates for the 2024/25 financial year.

5 The Act also requires a council to have operative Liability Management and Investment policies. Kāpiti Coast District Council satisfies both requirements in a TMP.

6 The TMP was reviewed, audited, and consulted on alongside the LTP. Council considered final amendments at a public briefing on 6 June. The Policy is presented for adoption at this meeting (Appendix 2).

Te tuku haepapa | Delegation

7 Only the Council has the authority to adopt the 2024-24 LTP and the Treasury Management Policy 2024.

Taunakitanga | RECOMMENDATIONS

That the Council:

A. Adopts the Long-Term Plan for 2024-2034 (Appendix 1) as amended in accordance with the decisions made at deliberations meetings on 23 and 30 May 2024, and final changes notified by Ernst & Young.

B. Adopts the Treasury Management Policy 2024 (Appendix 2).

C. Delegates to the Mayor and the Chief Executive, the authority to approve minor editorial changes to the material adopted prior to publication.

Tūāpapa | Background

Long-Term Plan

8 The adoption of an LTP is a requirement of Section 93 of the Local Government Act 2002.

9 The process to be followed and matters to be considered are contained in Part 6 of the Act which encompasses Council’s decision making (sections 76 – 81), consultation processes (sections 82 – 90), and planning (sections 93 – 94). Council has followed the Special Consultative Procedure as prescribed by the legislation (section 83).

10 Part 6 of the Act also requires Council to adopt Liability Management and Investment policies (section 102). Council satisfies these requirements in a TMP encompassing both topics. The policy must be adopted alongside an LTP.

11 On 28 March 2024 Council adopted the Consultation Document and Supporting Information, including the Draft TMP.

12 Community consultation was conducted from 28 March to 28 April 2024. 371 submissions were received, and 51 submitters spoke at hearings on 3 and 7 May 2024.

13 Council considered changes for inclusion in the final LTP at public Council meetings on 23 May and 30 May 2024. These decisions were guided by community input gathered through consultation, the submissions process, and public hearings.

Treasury Management Policy

14 Council’s independent treasury advisors Bancorp Treasury Services Limited (Bancorp) assisted Council with its review of the TMP as part of the development of the 2024-2034 LTP. Changes to the draft TMP reflected both editorial updates and changes necessary to align Council’s treasury management with industry best practice standards.

15 Consultation on the draft TMP did not attract any specific comments from submitters.

16 In preparation for adoption of the final TMP, on 6 June Councillors were briefed on the technical changes included in the draft TMP. Amendments to investment parameters were discussed and subsequently applied to the final TMP (Appendix 2), presented for adoption at this meeting.

He kōrerorero | Discussion

Long-Term Plan amendments as a result of deliberations

17 The LTP presented for adoption (Appendix 1) was compiled from the supporting information that was previously adopted with the Consultation Document in March 2024 and was amended to reflect the decisions made by Council at the deliberation meetings on 23 and 30 May 2024.

18 The table below summarises Council’s decisions:

Resolution number	Item	Resolution
CO2024/62	Three waters funding	Fund Three Waters shortfall using rates funding
CO2024/63	Reduction of debt	Rates increases of 7% per annum from year 2
CO2024/38	Housing for older people	Transfer older persons housing assets to a new CHP
CO2024/39	Climate Action targeted rate	Do not introduce new Climate Action Rate
CO2024/40	Rates Remission Policy	Adopt with no changes
Resolution number	Item	Resolution
CO2024/41	Revenue & Financing Policy	Adopt with no changes
CO2024/42	Development Contributions Policy	Adopt with funding service areas extended as identified
CO2024/43	DC Limited Remissions Policy	Adopt with no changes
CO2024/43	Significance & Engagement Policy	Adopt with no changes
CO2024/44	Enhancing Democracy	Continue to consider what more can be done to enhance democracy.
Additional requests received from submitters
CO2024/45	Te Ara Korowai	Fund $30,000 year 1 only
CO2024/46	Citizens Advice Bureau	Fund $35,000 year 1 only
CO2024/47	NZ Symphony Orchestra	Consider during 2025/26 or 2026/27 annual plan
CO2024/48	Wellington Free Ambulance	Consider during 2025/26 or 2026/27 annual plan
CO2024/49	Kapiti Coast Trails Trust	Continue to establish the Trust with no additional funding
Fees and Charges
CO2024/53	Building files	Adopt with no change
CO2024/53	Hall hire charges	Revert to 2023-24 fees + inflation
CO2024/53	Pool charges over 65's	Adopt with no change
CO2024/53	Learn to Swim fees	Remove special needs fees as recommended
CO2024/53	Housing for Older Persons	Increase rents by LGCI at 2.9% only

TMP amendments as a result of the public Council briefing held on the 6 June 2024

19 In finalising the TMP (Appendix 2) ,the following corrections (highlighted in yellow) were made:

· Paragraph 11 - correction to appendix reference for delegated authorities.

· Paragraph 23 - removal of footnote in the first bullet point to delete reference to rates for borrowers notes that is out-dated and no longer relevant.

· Paragraph 56 - correction to appendix reference for approved interest rate instruments.

· Paragraphs 60(b) and 67 - replace references to Strategy and Operations Committee with the term ‘Council or delegated Committee’.

· Appendix 1(4) - substitute the word ‘disposition’ with ‘disposal’.

· Appendix 3 - limits were amended as follows:

Credit Rating Criteria

S&P (or Moody’s or Fitch equivalents)

Amended from

S&P ST rating of ‘A-1’ or LT ‘A’

$6 million

$12 million

S&P ST rating of ‘A-1+’ or LT ‘A+‘ or better

$30 million

$60 million

He take | Issues

20 There are no issues arising from this report.

Ngā kōwhiringa | Options

21 There are no options arising from this report.

Mana whenua

22 Mana whenua representatives were invited to Council workshops and briefings throughout the development of the Long-Term Plan for 2024-2034.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

23 There are no climate change issues arising directly from this report.

Ahumoni me ngā rawa | Financial and resourcing

24 There are no financial and resourcing considerations in addition to those already covered in the LTP (Appendix 1) and the final TMP (Appendix 2).

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

25 There are no legal and organisational risks in addition to those already covered in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

26 There are no policy impacts in addition to those already covered in this report.

TE whakawhiti kōrero me te tūhono | Communications & engagement

27 All submitters will receive written communications confirming the decisions made by Council as a result of community consultation following adoption of the LTP.

Te mahere tūhono | Engagement planning

Whakatairanga | Publicity

28 A media release will be issued following this meeting.

Ngā āpitihanga | Attachments

1. Long-Term Plan 2024-34 (under separate cover)

2. Treasury Management Policy 2024 ⇩

Council Meeting Agenda

27 June 2024

10.2 Setting of Rates, Due Dates and Penalties for 2024/25

Kaituhi | Author: Vicky Silk, Rates Manager

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 The purpose of this report is to request that the Council set the rates, due dates and penalties regime for the 2024/25 financial year.

He whakarāpopoto | Executive summary

2 Setting of rates, due dates and penalties regime for the 2024/25 financial year.

Te tuku haepapa | Delegation

3 Only the Council can set the rates, due dates and penalties regime for the 2024/25 financial year.

Taunakitanga | RECOMMENDATIONS

A. That the Council set the following rates under Section 23 of the Local Government (Rating) Act 2002, on rating units in the Kāpiti Coast District (District) for the financial year commencing on 1 July 2024 and ending 30 June 2025:

(1) Districtwide General Rate

A Districtwide general rate set under section 13(2)(b) of the Local Government (Rating) Act 2002, assessed on a differential basis on all rateable rating units in the District as follows:

· a rate of 0.33452 cents in the dollar (inclusive of GST) of land value on every rating unit in the urban rating area of the District as per the Council’s rating area maps;

· a rate of 0.12712 cents in the dollar (inclusive of GST) of land value on rating units in the rural rating area Category R1 as defined in the Funding Impact Statement;

· a rate of 0.07359 cents in the dollar (inclusive of GST) of land value on rating units in the rural rating area Category R2 as defined in the Funding Impact Statement;

· a rate of 0.23416 cents in the dollar (inclusive of GST) of land value on rating units in the rural rating area Category R3 as defined in the Funding Impact Statement.

(2) Districtwide Community Facilities Rate

A Districtwide targeted rate for community facilities, set under section 16(3)(a) and 16(4)(b) of the Local Government (Rating) Act 2002, assessed on a differential basis on all rateable rating units in the District as follows:

· all rateable rating units other than Accommodation/Hospitality and Motels and camping grounds - $1,083.40 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Accommodation/Hospitality (other than motels and camping grounds) - $2,166.80 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Motels and camping grounds - $325.02 (inclusive of GST) per separately used or inhabited part of a rating unit.

(3) Districtwide Roading Capital Value Rate

A Districtwide targeted rate for roading, set under section 16(3)(a) and 16(4)(a) of the Local Government (Rating) Act 2002, assessed on all rateable rating units in the District as follows:

· a rate of 0.09667 cents in the dollar (inclusive of GST) of capital value on all rateable rating units in the District.

(4) Districtwide Stormwater Rate

A Districtwide targeted rate for stormwater, set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002, on all rateable rating units in the District’s stormwater rating areas as per the Council’s stormwater rating area maps as follows:

· a rate of 0.01989 cents in the dollar (inclusive of GST) of capital value on all rating units.

(5) Districtwide Water Supply Fixed Rate

A Districtwide targeted rate set under section 16(3)(b) and 16(4)(b) of the Local Government (Rating) Act 2002, assessed on all rating units connected or capable of being connected to the District’s water supply, assessed on a differential basis as below. The Districtwide water supply fixed rate is invoiced as a daily rate for convenience.

· General - $260.00 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Medium Scale - $234.00 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Large Scale - $208.00 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Accommodation/Hospitality – $520.00 (inclusive of GST) per separately used or inhabited part of a rating unit.

· Serviceable - $260.00 (inclusive of GST) per rating unit not connected to the district’s water supply, but within 100 metres of a water main and capable of being connected.

(6) Districtwide Water Supply Volumetric Rate

A Districtwide targeted rate set under section 19(2)(a) of the Local Government (Rating) Act 2002 on each rating unit which is provided with a metered water supply service.

· Volumetric rate of water consumed or supplied - $1.39 (inclusive of GST) per cubic metre.

(7) Hautere/Te Horo Water Supply Rate

A targeted rate for water supply set under section 19(2)(a) of the Local Government (Rating) Act 2002 per unit of water supplied by the Hautere/Te Horo water supply.

· A fixed charge of $571.92 (inclusive of GST) per unit of allocation to the Hautere/Te Horo water supply (annual allocation of 1 unit = 1 cubic metre of water per day).

(8) Districtwide Wastewater Disposal Rate

A Districtwide targeted rate for wastewater disposal, set under sections 16(3)(b) and 16(4)(b) on rating units in the Waikanae, Paraparaumu, Raumati and Ōtaki rating areas, as shown on the Council’s rating area maps.

· General - $554.00 (inclusive of GST) per rating unit connected to the sewerage system.

· Community - $277.00 inclusive of GST) per water closet or urinal connected to the sewerage system.

· Educational – $249.30 (inclusive of GST) per water closet or urinal connected to the sewerage system.

· Recreational - $138.50 (inclusive of GST) per water closet or urinal connected to the sewerage system.

· Large Scale Commercial/Residential - $277.00 (inclusive of GST) per water closet or urinal connected to the sewerage system, where there is more than one water closet or urinal.

· Serviceable - $277.00 (inclusive of GST) per rating unit not connected to the sewerage system but within 30 metres of a sewer main and capable of being connected.

(9) Paraparaumu/Raumati Community Rate

A targeted rate set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002 as follows:

· a rate of 0.00171 cents in the dollar (inclusive of GST) of capital value on all rating units in the Paraparaumu and Raumati urban and rural rating areas as per the Council’s rating area maps.

(10) Waikanae Community Rate

A targeted rate set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002 as follows:

· a rate of 0.00177 cents in the dollar (inclusive of GST) of capital value on all rating units in the Waikanae urban and rural rating areas as per the Council’s rating area maps.

(11) Ōtaki Community Rate

A targeted rate set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002 as follows:

· a rate of 0.00227 cents in the dollar (inclusive of GST) of capital value on all rating units in the Ōtaki urban and rural rating areas as per the Council’s rating area maps.

(12) Paekākāriki Community Rate

A targeted rate set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002 as follows:

· a rate of 0.00679 cents in the dollar (inclusive of GST) of capital value on all rating units in the Paekākāriki urban and rural rating areas as per the Council’s rating area maps.

(13) Commercial Rate

A targeted rate set under section 16(3)(b) and 16(4)(a) of the Local Government (Rating) Act 2002 as follows:

· a rate of 0.03633 cents in the dollar (inclusive of GST) of capital value assessed on all Commercial rating units (as defined in the Funding Impact Statement Rating Policies).

(14) Water Conservation Device Loan Rate

A targeted rate on those rating units that have received an interest free loan (up to $5,000 plus GST) for approved water conservation devices from the Council that has not yet been fully repaid, set at 10% of the amount of the original loan plus GST.

B. That the Council agrees all property rates (including Hautere/Te Horo Water Supply Rate, but excluding Districtwide Water supply fixed and volumetric rates) be payable in four equal instalments due on:

Instalment Due Dates Penalty Dates

Instalment One 6 September 2024 9 September 2024

Instalment Two 6 December 2024 9 December 2024

Instalment Three 6 March 2025 10 March 2025

Instalment Four 6 June 2025 9 June 2025

All payments made will be receipted against the earliest outstanding rate amount in accordance with authorised accounting procedures.

C. That the Council agrees water rates (excluding Hautere/Te Horo Water Supply Rate) be invoiced separately on a quarterly basis dependent on when the relevant meter is read. Due dates for each area are specified below:

Area	Water Meters invoiced During	Due Date	Penalty Date
Paraparaumu/Raumati/Raumati Beach/Raumati South/Paekākāriki	Jul-24	26-Aug-24	27-Aug-24
	Oct-24	25-Nov-24	26-Nov-24
	Jan-25	24-Feb-25	25-Feb-25
	Apr-25	26-May-25	27-May-25
Otaki/Peka Peka/Waikanae Beach	Aug-24	25-Sep-24	26-Sep-24
	Nov-24	6-Jan-25	7-Jan-25
	Feb-25	26-Mar-25	27-Mar-25
	May-25	25-Jun-25	26-Jun-25
Waikanae/Nikau Valley/Otaihanga/Paraparaumu Beach	Sep-24	29-Oct-24	30-Oct-24
	Dec-24	21-Jan-25	22-Jan-25
	Mar-25	28-Apr-25	29-Apr-25
	Jun-25	28-Jul-25	29-Jul-25

All payments made will be receipted against the earliest outstanding water rate amount in accordance with authorised accounting procedures.

D. That the Council agree to apply the following penalties on unpaid rates in accordance with sections 57 and 58 of the Local Government (Rating) Act 2002:

· a charge of ten per cent (10%) on so much of any property rate instalment that has been assessed after 1 July 2024 and which remains unpaid after the due dates as per paragraph B, to be added on the penalty dates as per paragraph B.

· a charge of ten per cent (10%) on so much of any property rates (including previously applied penalties) assessed before 1 July 2024 which remain unpaid on 5 July 2024. The penalty will be added on 8 July 2024.

· a charge of ten per cent (10%) will be added to any portion of a current water rates invoice that remains unpaid after the due date specified. Penalty will be added on the penalty dates shown as per paragraph C.

E. That the Council agrees property and water rates be payable by cash, and eftpos at any of the following places:

· Paraparaumu, Civic Building, 175 Rimu Road, Paraparaumu

· Waikanae Service Centre, Mahara Place, Waikanae

· Ōtaki Service Centre, Ōtaki Library, Main Street, Ōtaki

· New Zealand Post agencies, countrywide

· Westpac Bank, countrywide

· Greater Wellington Regional Council, 100 Cuba Street, Te Aro, Wellington

· Greater Wellington Regional Council, 34 Chapel Street, Masterton

Alternatively, payment of rates can be made to the Council by direct debit, internet banking, direct credit, telephone banking and credit card through the Council’s website.

Tūāpapa | Background

4 The Council must first adopt its 2024/34 Long Term Plan before it can legally set the rates in accordance with the relevant provisions of the Funding Impact Statement Rating Policies for the 2024/25 financial year and its Revenue and Financing policy.

He kōrerorero | Discussion

He take | Issues

5 The setting of rates for the 2024/25 financial year follows the adoption of the 2024/34 Long Term Plan and is not in itself a matter that triggers the Council's significance and engagement policy.

Ngā kōwhiringa | Options

6 There are no options arising from this report.

Tangata whenua

7 There are no tāngata whenua considerations arising from this report.

Panonitanga āhuarangi | Climate change

8 Climate action initiatives will continue to be funded through the districtwide general rate for the 2024/25 financial year.

Ahumoni me ngā rawa | Financial and resourcing

9 The total rates revenue requirement for the 2024/25 financial year is $123.553 million (inclusive of GST) but excludes the water conservation device loan rate.

10 The districtwide water supply fixed rate and districtwide water supply volumetric rates will increase for the first time since 2019/20.

Ture me ngā Tūraru | Legal and risk

11 The Revenue and Financing Policy, Funding Impact Statement – Rating Policies and this report have been subject to a full and detailed legal review by Simpson Grierson.

12 A copy of the setting of rates, due dates and penalties regime resolution will be made available on the Council’s website within 20 days of adoption.

Ngā pānga ki ngā kaupapa here | Policy impact

13 This report is governed by the provisions of the Funding Impact Statement – Rating Policies.

14 A new climate action targeted rate was proposed and consulted on for the 2024/25 financial year, with $575,000 (including GST) of the costs associated with climate action activities to be funded from a new climate action rate. Council resolved at a meeting on 23 May 2024 to continue funding climate action activities from the Districtwide general rate for the 2024/25 financial year.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

15 There are no engagement plans required for this report.

Whakatairanga | Publicity

16 A media release is planned subsequent to the Council adopting its 2024/34 Long Term Plan.

Ngā āpitihanga | Attachments

Nil

Council Meeting Agenda

27 June 2024

10.3 2024 Council Insurance Premium

Kaituhi | Author: Jing Zhou, Chief Financial Officer

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 This report seeks Council’s approval to (a) delegate financial authority to the Chief Executive to authorise payment of Council’s 2024 insurance premium, and (b) increase the Chief Executive’s delegated financial authority for all contracts up to $5 million that are budgeted for in Council’s adopted Long-Term and Annual Plans.

He whakarāpopoto | Executive summary

2 Not required for this report.

Te tuku haepapa | Delegation

3 The Council has the authority to consider this matter under the Local Government Act 2002.

Taunakitanga | Recommendations

That the Council:

A. receives and notes this report.

B. delegates financial authority to the Chief Executive to approve the 2024 insurance renewal of $3.48 million, noting the $358,000 shortfall to budget for 2024/25.

C. approves an increase to the Chief Executive’s delegated financial authority from $2.4 million to $5 million for all contracts that are budgeted for in Council’s Long-Term Plans and Annual Plans.

Tūāpapa | Background

4 Council’s annual insurance programme (for above and below ground assets) renewed on 1 May 2024. This was reported to the Risk and Assurance Committee on the 23 May 2024.

5 The total cost of the 2024 insurance renewal is $3.48 million and is due for payment on or before the 9 July 2024.

6 This requires Council approval because it exceeds the Chief Executive’s current delegated financial authority of $2.4 million.

He kōrerorero | Discussion

7 The total 2024 insurance premium (compared to 2023) is detailed in the following table:

	2024 premium $000s	2023 premium $000s	Change $000s	Change %
Underground Infrastructure	707	895	-188	-21.01%
Above ground asset (MDBI)	2,241	1,409	777	55.15%
FENZ (Material Damage	127	76	39	51.32%
EQC (Material Damage)	43	43	0	0.00%
Other policies	360	314	46	14.65%
Total	3,478	2,737	674	24.63%

8 The total sum insured values (compared to 2023) are detailed in the following table:

	2024 Sum Insured Value $000s	2023 Sum Insured Value $000s	Change $000s	Change %
Underground Infrastructure	705,282	883,444	(178,162)	(20.16)
Above ground assets MDBI	468,535	275,209	193,326	70.24
Total	1,173,817	1,158,653	15,164	1.31%

9 As shown above, the Council’s sum insured values over the last 12 months have increased by $15.2 million or 1.31%. However, the 2024 insurance premium has increased by $674,000 or 24.63% compared to 2023.

10 This premium increase is mainly due to a net premium increase of $725,000 directly related to transferring the Council’s wastewater and water treatment plants, (with a combined sum insured value of $166 million), from underground infrastructure to above ground assets (MDBI).

2024 Sum Insured Value of Treatment Plants	2024 Above Ground Assets (MDBI) premium increase for Treatment Plants	2024 Underground Infrastructure Premium saving from removing Treatment Plants	Net Premium Increase of transferring Treatment Plants to Above Ground Assets (MDBI)
$000’s	$000’s	$000’s	$000’s
166,000	915	(190)	725

11 Treatment plants house extensive electrical componentry. Losses to the Council’s treatment plants could be sustained from fire damage caused by electric fault(s). Underground infrastructure insurance only covers losses from natural catastrophe and excludes fire related damages. Given the current full re-instatement cost of $166 million for treatment plants, these assets are now covered by above ground asset (MDBI) to protect the Council from losses caused by both natural catastrophe and non-natural catastrophe damages. The premium increase largely reflects the higher risk and loss of 60% central government underwriting for underground infrastructure insurance cover.

He take | Issues

12 This matter has a low level of significance under the Council’s Significance and Engagement Policy.

Ngā kōwhiringa | Options

13 Given insurance premiums now exceed $2.4 million in aggregate, the Chief Executive requires Council approval every year to authorise insurance premium payments.

14 Alternatively, it is recommended that the Council increase the Chief Executive’s delegated financial authority from $2.4 million to $5 million for all contracts that are budgeted for in Council’s adopted Long Term Plans and Annual Plans.

Tangata whenua

15 There are no tāngata whenua considerations required with this report.

Panonitanga āhuarangi | Climate change and Environment

16 There are no climate change considerations required with this report.

Ahumoni me ngā rawa | Financial and resourcing

17 The table below sets out the total 2024/25 insurance premium compared to the 2024/25 budget.

2024/25 Actual

$000s

2024/25 Budget

$000s

Variance

Favourable / (Unfavourable)

$000s

2024 insurance premium

3,478

3,120

(358)

18 The 2024-34 Long Term Plan includes annual budget increases of 20% for insurance for years one to ten.

Ture me ngā Tūraru | Legal and risk

19 There are no legal and risk considerations in addition to those already discussed in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

20 There are no policy impacts in addition to those already discussed in this report.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

21 There are no engagement planning requirements for this report.

Whakatairanga | Publicity

22 No publicity is required for this report.

Ngā āpitihanga | Attachments

Nil

Council Meeting Agenda

27 June 2024

10.4 Te Ara Whetū Design

Kaituhi | Author: Mike Richardson, Programme Delivery Manager – Community Facilities

Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure and Asset Management

Te pūtake | Purpose

1 This report seeks Council’s approval to:

1.1 Proceed on option four from the proposed strategic concept options for Te Ara Whetū.

He whakarāpopoto | EXecutive summary

2 An executive summary is not necessary for this report.

Te tuku haepapa | Delegation

3 Council has delegated authority to consider this matter under section A.2 of the 2022-2025 Triennium Governance Structure and Delegations ‘Council and Mayoral Powers’.

Taunakitanga | RECOMMENDATIONS

That Council:

A. Approves proceeding with option four of the strategic concept option for Te Ara Whetū.

B. Notes the delay to the start of construction to mid-2025.

Tūāpapa | Background

4 On 31 August 2023 Council received a report summarising the community engagement process associated with a new Library. Council adopted Option 1 (refurbish and extend the former library) to enable an immediate start of the construction process.

5 On 21 March 2024 Council were introduced to Studio Pacific Architecture who have been awarded the design contract. An update was provided on the building condition assessment. It was noted that the initial seismic assessment was at 110% however the more detailed seismic assessment had come back at 34% which is in the earthquake prone category.

6 Studio Pacific Architecture have been working closely with the project engineers to determine the condition and capacity of the concrete structure and understand all potential design possibilities as a result of the reduced seismic capacity of the existing structure.

7 On 15 May 2024 Council also accepted from Te Ātiawa ki Whakarongotai their gift of the name ‘Te Ara Whetū’ for the new Waikanae Library.

8 On 18 June 2024 Council were briefed with an update on the building structure condition and the four strategic concept options outlined later in this report.

He kōrerorero | Discussion

He take | Issues

9 Since our last update the following specialists have been involved with the project and their advice has been included in the project estimates:

9.1 Geotech Engineers;

9.2 Structural Engineers;

9.3 Concrete structure investigations (reviewed and engaged by the structural engineers).

10 The additional building condition investigations and work to develop four strategic concept options has delayed the design programme resulting in a delay to the construction start time to mid-2025. The four strategic concept options were developed following the advice of Studio Pacific Architecture who felt it would be prudent to work these up to review alongside Option 1 of extending out the back of 15 Mahara Place.

Ngā kōwhiringa | Options

Option 1 – Extension to Rear

11 Option 1 is most closely aligned to the direction given by Council at the meeting on 31 August 2023. Studio Pacific Architecture recommended that alternative design options are considered to ensure the best outcomes are achieved for this project.

12 There are concerns regarding the ceiling heights of the existing structure and the lack of natural lighting created by the extension to the back of 15 Mahara Place and only having the ability to have windows on the East and West ends of the building.

13 Option 1 does not address the historical design faults of the internal gutters and roof design that has caused many of the past problems with the building.

14 There will be a 100mm step in the foundation between the new extension and the existing building due to flood level requirements.

15 Refer to Table 1 below for the benefits and risks of Option 1.

Table 1: Option 1 – Extension to Rear

Kōwhiringa \| Options	Hua \| Benefits	Tūraru \| Risks
Option 1 · Extension to rear Total Cost: $17,308,250	Meets Council and public expectations Cheapest of the three options Options 1 and 2 will have similar construction durations The least amount of floor area taken up by stairs and voids There is an allowance to infill the existing building to Mahara Corner Full Level 1 extension to rear Courier park provided to rear	Historical design faults with the existing roof are not addressed. No level 2, no roof terrace, no views The greatest “C” Grade % of floor area Challenging to enable alignment with mana whenua narrative No external space provided Misalignment with Functional Brief Very limited sun/daylight access to centre of floor plan Ground floor head levels are very low and integrating high-level services is very problematic Space planning will be restricted by service requirements Ground floor extension slab level may need to be lifted 100mm to meet Flood Zone level causing misalignment with the existing Ground Floor level and reducing head clearances to Ground Floor External services plant space on roof with accessible stair/ladder to Level 1. No external yard for this but it could go Ground Floor by courier park Challenging to design aspects inherited by the current design of 15 Mahara Place

Kōwhiringa | Options

Hua | Benefits

Tūraru | Risks

Option 1

· Extension to rear

Total Cost: $17,308,250

Meets Council and public expectations

Cheapest of the three options

Options 1 and 2 will have similar construction durations

The least amount of floor area taken up by stairs and voids

There is an allowance to infill the existing building to Mahara Corner

Full Level 1 extension to rear

Courier park provided to rear

Historical design faults with the existing roof are not addressed.

No level 2, no roof terrace, no views

The greatest “C” Grade % of floor area

Challenging to enable alignment with mana whenua narrative

No external space provided

Misalignment with Functional Brief

Very limited sun/daylight access to centre of floor plan

Ground floor head levels are very low and integrating high-level services is very problematic

Space planning will be restricted by service requirements

Ground floor extension slab level may need to be lifted 100mm to meet Flood Zone level causing misalignment with the existing Ground Floor level and reducing head clearances to Ground Floor

External services plant space on roof with accessible stair/ladder to Level 1. No external yard for this but it could go Ground Floor by courier park

Challenging to design aspects inherited by the current design of 15 Mahara Place

Option 2 – Extension Above Existing Building

16 Option 2 allows for a lighter and brighter internal space, the ability to lift the ceiling height on Level 1 and remove the existing roof and its historical problems.

17 The Structural Engineers have reviewed Option 2 and have provided a high-level model that has been incorporated in the structural upgrade of the building.

18 The views and opportunities from level 2 will work well with the cultural narrative gifted by Te Ātiawa ki Whakarongotai.

19 Option 2 provides an opportunity for a further extension in the future on the rear of the building.

20 Refer to Table 2 below for the benefits and risks of Option 2.

Table 2: Option 2 – Extension Above Existing Building

Kōwhiringa \| Options	Hua \| Benefits	Tūraru \| Risks
Option 2 · Extension above existing building Total Cost: $17,665,250	The greatest “A” Grade % of floor area Options 1 and 2 will have similar construction durations New Level 2 floor level can be lifted so that Level 1 and Level 2 head levels are improved Terrace opportunity to roof Level 2. Can be placed in the optimal location Design can work well with cultural narrative Option 2 and Option 3 are Te Ātiawa ki Whakarongotai’s preference Courier and general parking provided to rear Ground Floor rear access for public possible Existing building infill to Mahara corner Level 2 can be built to existing grids for optimisation Under-utilises airspace development opportunity Existing lunchroom Level 1 can be retained Problematic internal gutters and the roof of the current building are removed Opportunity for further extensions on the building for stage 2 External services plant space in the rear external yard	A new Level 2 added to the roof of the existing building increasing loads to foundations Very limited sun/daylight access to centre of plan Ground Floor head levels are very low and integrating high-level services is problematic Space planning will be restricted by services requirements Level 1 head levels are low and integrating high-level services is challenging

Kōwhiringa | Options

Hua | Benefits

Tūraru | Risks

Option 2

· Extension above existing building

Total Cost: $17,665,250

The greatest “A” Grade % of floor area

Options 1 and 2 will have similar construction durations

New Level 2 floor level can be lifted so that Level 1 and Level 2 head levels are improved

Terrace opportunity to roof Level 2. Can be placed in the optimal location

Design can work well with cultural narrative

Option 2 and Option 3 are Te Ātiawa ki Whakarongotai’s preference

Courier and general parking provided to rear

Ground Floor rear access for public possible

Existing building infill to Mahara corner

Level 2 can be built to existing grids for optimisation

Under-utilises airspace development opportunity

Existing lunchroom Level 1 can be retained

Problematic internal gutters and the roof of the current building are removed

Opportunity for further extensions on the building for stage 2

External services plant space in the rear external yard

A new Level 2 added to the roof of the existing building increasing loads to foundations

Very limited sun/daylight access to centre of plan

Ground Floor head levels are very low and integrating high-level services is problematic

Space planning will be restricted by services requirements

Level 1 head levels are low and integrating high-level services is challenging

Option 3 – New Building

21 Upon receiving the news that the detailed seismic assessment classified the building as seismically prone, we considered a new build as a viable option. A high-level design for a three-story building with a roof terrace, similar in size to Options 1 and 2, was reviewed.

22 Further investigations confirmed that the existing building can be seismically upgraded to meet the desired 100% NBS (new building standard). However, as Option 3 exceeds the current project budget, it is not considered viable or necessary.

23 Refer to Table 3 below for the benefits and risks of Option 3.

Table 3: Option 3 – New Building

Kōwhiringa | Options

Hua | Benefits

Tūraru | Risks

Option 3

· New Building

Total Cost: $20,683,200

100% new building (everything brand new)

New three story building, optimised to brief, site and budget

Terrace opportunity to roof Level 2 – can be placed in optimal location

Design can work well with cultural narrative

Option 2 and Option 3 are Te Ātiawa ki Whakarongotai’s preference

Ground Floor rear access for public possible

A void can be located centrally to bring daylight into the centre plan

Floor-to-floor levels can be designed and optimised with services, experience, etc

A new structural grid and system can be optimised

Ground Floor existing slab can meet Flood Level requirements

Courier and general parking provided to rear

External services plant space in the rear external yard

Best option as an EAC as it will have the most current engineering design and can be designed as a “low damage velocity design”

Most disruptive option to public and Mahara Place businesses

Longest construction duration

The most expensive option

Over budget and would need Council decision to proceed

Option 4 – Extension Above Existing Building with reduced Level 2

24 Since the first three options exceeded the Long-term Plan 2024-34 budget, Council officers collaborated with the design team, quantity surveyor, and project team to reverse engineer the building size. This helped to determine the necessary floor area reduction to meet the budget, including Kāpiti Coast District Council costs, contingencies, and potential cost escalation. This option has a reduced Level 2 floor area and excludes a formal sustainability accreditation, though sustainable building practices remain budgeted.

25 This option now meets the brief and budget and will have less impact on Mahara Place businesses during construction.

26 Refer to Table 4 below for the benefits and risks of Option 4.

Table 4: Option 4 – Extension Above Existing Building with reduced Level 2

Kōwhiringa | Options

Hua | Benefits

Tūraru | Risks

Option 4

· Extension above existing building with reduced Level 2

Total Cost: $15,480,200

Option 4 meets the Long-term Plan 2024-34 project budget

The greatest “A” Grade % of floor area

A sustainability allowance has been included within the budget

Option 4 will have a similar construction duration to Options 1 and 2

New Level 2 floor level can be lifted so that Level 1 and Level 2 head levels are improved

Terrace opportunity to roof Level 2. Can be placed in the optimal location

Design can work well with cultural narrative

Option 4 is based on Option 2 which is one of Te Ātiawa ki Whakarongotai’s preferences

Courier and general parking provided to rear

Ground Floor rear access for public possible

Existing building infill to Mahara corner

Level 2 can be built to existing grids for optimisation

Under-utilises airspace development opportunity

Existing lunchroom Level 1 can be retained

Problematic internal gutters and the roof of the current building are removed

Opportunity for further extensions on the building for stage 2

External services plant space in the rear external yard

A new Level 2 added to the roof of the existing building increasing loads to foundations

Very limited sun/daylight access to centre of plan.

There is no formal sustainability accreditation

Ground Floor head levels are very low and integrating high-level services is problematic

Space planning will be restricted by services requirements

Level 1 head levels are low and integrating high-level services is challenging

Mana whenua

27 Te Ātiawa ki Whakarongotai have a representative on the project control group, have provided a cultural building design narrative and have gifted Council the name ‘Te Ara Whetū’ for the building.

28 Te Ātiawa ki Whakarongotai have advised that their preferred strategic concept options are Option 2 and Option 3. Option 4 is based on Option 2.

Panonitanga Āhuarangi me te Taiao | Climate change and Environment

29 Recommendation of Studio Pacific Architecture to look at alternate options to extending out the back of 15 Mahara Place due to the risk of flooding identified in the planning report and flood level requirements.

30 Reusing the existing structure of 15 Mahara Place and seismically upgrading rather than building new will reduce the carbon impact of this project on the environment.

31 A sustainability memo which will set targets will be agreed and budget has been allowed in the project for sustainable building practices. This is a similar approach taken with Toi MAHARA.

Ahumoni me ngā rawa | Financial and resourcing

Option 1 – Extension to Rear	Build Cost: $13,935,000 KCDC overheads: $953,250 Contingencies and escalation: $2,420,000 TOTAL: $17,308,250
Option 2 – Extension Above Existing Building	Build Cost: $14,205,000 KCDC overheads: $970,250 Contingencies and escalation: $2,490,000 TOTAL: $17,665,250
Option 3 – New Building	Build Cost: $16,635,000 KCDC overheads: $1,113,200 Contingencies and escalation: $2,935,000 TOTAL: $20,683,200
Option 4 – Extension Above Existing Building with reduced Level 2	Build Cost: $12,124,000 KCDC overheads: $866,200 Contingencies and escalation: $2,490,000 TOTAL: $15,480,200

Tūraru ā-Ture me te Whakahaere | Legal and Organisational Risk

32 There are no significant legal or organisational risks anticipated with the matters in this report.

Ngā pānga ki ngā kaupapa here | Policy impact

33 There are no policy considerations.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

34 A Communications and Engagement plan has been developed and will be modified to reflect the preferred strategic concept option.

Whakatairanga | Publicity

35 Council will use its established communications channels to inform the community of this decision and to explain the rationale for why it made this decision.

Ngā āpitihanga | Attachments

Nil

Council Meeting Agenda

27 June 2024

10.5 Reports and Recommendations from Committees and Subcommittees

Kaituhi | Author: Evan Dubisky, Advisor Democracy Services

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 This report presents any items considered and recommendations made to Council by Committees and Subcommittees from 16 March 2024 to 12 June 2024.

He whakarāpopoto | EXecutive summary

2 There were three recommendations made to Council by the Social Sustainability Subcommittee during this period.

Te tuku haepapa | Delegation

3 The Council has the authority to consider recommendations made by Committees and Subcommittees.

Taunakitanga | RECOMMENDATIONS

A. That Council receives this report.

B. That Council notes the following recommendations received from the Social Sustainability Subcommittee meeting of 9 May 2024:

B.1 Recommends that Council investigate producing a map identifying mobility car parks in the Kāpiti Coast District (Paekākāriki to Otaki).

B.2 Recommends that Council investigate permitting people with disabilities, who are displaying their mobility pass, be allowed extra time for parking in non-mobility carparks.

B.3 Recommends to the Mayor, Councillors and Council to encourage parents of potentially affected children to ensure that they are immunised against measles.

C. That Council requests officers to investigate and report back options to a future Social Sustainability Subcommittee meeting regarding the feasibility of:

C.1 Producing and distributing a map that identifies mobility car parks in the Kāpiti Coast District public roading network.

C.2 Changes to parking regulations which would allow for people with disabilities who are displaying a mobility pass to be allowed extra time for parking in non-mobility carparks, or alternatively investigate the possibility of increasing the amount of mobility carparks across the district.

D. That Councillors consider using their platform as elected members to encourage parents of potentially affected children to ensure that they are immunised against measles.

Tūāpapa | Background

4 During the period of 16 March 2024 to 12 June 2024, Committee and Subcommittee meetings took place on the following dates:

Climate and Environment Subcommittee	Thursday, 4 April 2024
Strategy, Operations and Finance Committee	Thursday, 4 April 2024
Social Sustainability Subcommittee	Tuesday, 9 April 2024
Strategy, Operations and Finance Committee	Thursday, 11 April 2024
Grants Allocation Committee Creative Communities Scheme	Tuesday, 30 April 2024
Social Sustainability Subcommittee	Thursday, 9 May 2024
Strategy, Operations and Finance Committee	Thursday, 16 May 2024
Risk and Assurance Committee	Thursday, 23 May 2024
Grants Allocation Committee Community Grants	Tuesday, 4 June 2024

5 Items discussed at each of the meetings listed in paragraph 4 are noted below:

5.1 On Thursday, 4 April 2024 the Climate and Environment Subcommittee met to discuss:

· Updates on Climate Change and ResIlience and Environment Strategies

· Wellington Region Waste Management and Minimisation Plan (WMMP 2023-2029) Update

5.2 On Thursday, 4 April 2024 the Strategy, Operations and Finance Committee met to discuss:

· Update on Climate Change and Resilience and Environment Strategies

· Report: Developing Vision Kāpiti - a progress update

5.3 On Tuesday, 9 April 2024 the Social Sustainability Subcommittee met to discuss:

· Update on Kāpiti Health Advisory Group work programme

· Report: Housing Update - Kāinga Ora

5.4 On Thursday, 11 April 2024 the Strategy, Operations and Finance Committee met to discuss:

· Update on Council's revised Compliance and Enforcement Policy

· Update on the Strategy, Operations and Finance Committee Work programme

· Report: LGFA Draft Statement of Intent 2024-2027 and 2023-24 Half-Year Report

· Report: Contracts Under Delegated Authority

5.5 On Tuesday, 30 April 2024 the Grants Allocation Committee Creative Communities Scheme met to discuss:

· Creative Communities Scheme - Consideration of Applications for Funding

5.6 On Thursday, 9 May 2024 the Social Sustainability Subcommittee met to discuss:

· Deputation: Update from the Kāpiti Disability Advisory Group

· Indoor Sports Feasibility Study

· Update on Kāpiti Health Advisory Group Work Programme

· Update on the Housing Work Programme

5.7 On Thursday, 16 May 2024 the Strategy, Operations and Finance Committee met to discuss:

· Report: Performance Report for the period ending 31 March 2024

· Report: Update on the Policy Work Programme 2021-2024

· Report: Interim update on Vision Kāpiti and our Blueprint

5.8 On Thursday, 23 May 2024 the Risk and Assurance Committee met to discuss:

· Report: Ernst & Young Audit Plan for the Year ended 30 June 2024

· Report: Progress Update Regarding Audit Control Findings 2022/23

· Report: Health and Safety Quarterly Report: 1 January 2024 - 31 March 2024

· Report: Top 10 Organisational Risk Report

· Report: Internal Audit Work Programme - Progress Update

· Report: Legislative Compliance 1 January to 31 March 2024

· Report: Quarterly Treasury Compliance

· Report: 2024 Council Insurance update

5.9 On Tuesday, 4 June 2024 the Grants Allocation Committee Community Grants met to discuss:

· Report: Community Grants 2024 Summary Report

6 In addition, the following meetings took place:

Youth Council	Monday, 11 March 2024
Youth Council	Monday, 22 April 2024
Older Person’s Council	Wednesday, 24 April 2024
Youth Council	Monday, 20 May 2024
Older Person’s Council	Wednesday, 29 May 2024

7 Two Te Whakaminenga o Kapiti meetings were cancelled: 26 March 2024 and 7 May 2024.

8 Details with regards to the discussion items of the meetings listed in paragraph 7 are noted below:

8.1 On Monday, 11 March 2024 the Youth Council met to discuss:

· Partner Report: Work Ready Kāpiti

· Partner Report: Mayor Janet Holborow

· Partner Report: Councillor Sophie Handford

· Partner Report: Parks & Rec

· Partner Report: Ōtaki Pool

· General Business

8.2 On Monday, 22 April 2024 the Youth Council met to discuss:

· Partner Report: Councillor Sophie Handford

· Partner Report: Mayor’s Task Force

· Partner Report: Mural Update

· General Business

8.3 On Wednesday, 24 April 2024 the Older Person’s Council met to discuss:

· Discussion on traffic refuges, including Kapiti Road

· Health Strategy Update

· Long-team Plan

· Aged Friendly Update

8.4 On Monday, 20 May 2024 the Youth Council met to discuss:

· Partner Report: Councillors Update – Councillor Sophie Handford

· Partner Report: Careers Expo – Tracey O’Connor

· Partner Report: Climate Action Connected Communities team – Acting Manager Monique Engelen

· Partner Report: Chief Executive – Darren Edwards

· General Business

8.5 On Wednesday, 29 May 2024 the Older Person’s Council met to discuss:

· Older persons’ housing rent increases

· Westpac rescue helicopter

· Budgets

· Refuge outside of Seven Oaks

· Kāpiti Community Health Network update

· Wellington Free Ambulance update – May 2024

· Long Term Plan update

· Age Friendly update

· General business

He kōrerorero | Discussion

He take | Issues

9 Within the reports and recommendations considered by Committees and Subcommittees between 16 March 2024 and 12 June 2024, there were two recommendations made to Council from the 9 May 2024 Social Sustainability Subcommittee meeting:

9.1 The first recommendation that was resolved was:

That the Social Sustainability Subcommittee:

A. Receives the recommendations from the Kāpiti Disability Advisory Group.

B. Recommends that Council investigate producing a map identifying mobility car parks in the Kāpiti Coast District (Paekākāriki to Otaki).

C. Recommends that Council investigate permitting people with disabilities, who are displaying their mobility pass, be allowed extra time for parking in non-mobility carparks.

9.2 The second recommendation that was resolved was:

That the Social Sustainability Subcommittee:

A. Receives the recommendations from the Kāpiti Health Advisory Group.

B. Notes with concern the significant measles immunity gap and epidemic risk.

C. Recommends to the Mayor, Councillors and Council to encourage parents of potentially affected children to ensure that they are immunised against measles.

10 In relation to the production of a map identifying mobility car parks in the Kāpiti Coast District, Council officers are currently able to produce a map that shows public mobility car parks but the map would not include private parking spaces (e.g. Coastlands mall mobility parking).

11 In relation to permitting people with disabilities extra time for parking in non-mobility car parks, Council officers recommend investigating installing more mobility spaces where needed to address the recommendation rather than changing parking regulations.

Ngā kōwhiringa | Options

12 No further options are provided in this report.

Tangata whenua

13 Mana whenua were not specifically consulted for this report.

Panonitanga āhuarangi | Climate change

14 There are no climate change considerations relevant to this report.

Ahumoni me ngā rawa | Financial and resourcing

15 There are no direct financial and resourcing considerations relevant to this report.

Ture me ngā Tūraru | Legal and risk

16 There are no legal considerations relevant to this report.

Ngā pānga ki ngā kaupapa here | Policy impact

17 This report has no current or future impact on Council policies.

TE whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

18 An engagement plan is not required for this report.

Whakatairanga | Publicity

19 The decision made in this report will be publicly available through Council’s normal communications channel.

Ngā āpitihanga | Attachments

Nil

Council Meeting Agenda

27 June 2024

10.6 Reports and Recommendations from Community Boards

Kaituhi | Author: Kate Coutts, Advisor Democracy Services

Kaiwhakamana | Authoriser: Mark de Haast, Group Manager Corporate Services

Te pūtake | Purpose

1 This report presents items considered and recommendations made to Council by community boards between 30 April 2024 and 18 June 2024.

He whakarāpopoto | EXecutive summary

2 Council has received a recommendation from the Ōtaki Community Board to consider financially supporting the Kapiti Citizens Advice Bureau.

3 Council has received recommendations from the Waikanae Community Board to consider:

3.1 exercising its authority to approve funding from the Waikanae Property Fund (the Fund) to the Reikorangi Residents’ Association, and

3.2 amending the community board delegations for administering and disbursing the Fund.

Te tuku haepapa | Delegation

4 Council has the authority to consider recommendations made by Community Boards and provide direction to Council officers to action these recommendations.

5 Council has the authority to disperse funds from the capital sum of the Waikanae Property Fund.

6 Council has the authority to set and amend delegations for community boards which includes determining whether the administration and disbursement of the Fund should be delegated to the Waikanae Community Board.

Taunakitanga | RECOMMENDATIONS

A. That Council receives this report.

B. That Council notes the recommendation from the Ōtaki Community Board meeting of 21 May 2024:

That the Ōtaki Community Board strongly supports the Kapiti Citizens Advice Bureau (CAB) and recommends to Council that they should be financially and non-financially supporting the organisation. Kapiti CAB have reported to the Ōtaki Community Board that they will close their doors at the end of the 2024 year due to a lack of funds or other alternative funding sources. We would like to note that the Kapiti CAB is the only CAB in the country not supported by the local territorial authority.

C. That Council notes that at the Additional Council meeting of 23 May 2024, the Council, during its deliberation on the Draft 2024-2034 Long-term Plan, indicated the intent to financially support the Kapiti Citizens Advice Bureau with funding of $35,000.00 for the purpose of rent relief.

D. That Council notes the recommendations from the Waikanae Community Board meeting on 18 June 2024:

· That the Waikanae Community Board support the application made by the Reikorangi Residents’ Association to assist with the cost of installing a playground at the Reikorangi Hall.

· That the Waikanae Community Board recommends to Council to approve a Waikanae Property Fund grant to the Reikorangi Residents’ Association of $35,000.00 to install a playground at the Reikorangi Hall.

· That the Waikanae Community Board recommends to Council to delegate to the Waikanae Community Board the authority to administer and disburse the Waikanae Property Fund.

E. That Council approves a Waikanae Property Fund grant to the Reikorangi Residents’ Association of $35,000.00 to assist with the cost of installing a playround at the Reikorangi Hall.

F. That Council requests Council officers investigate the possibility of delegating the authority to administer and disburse the Waikanae Property Fund to the Waikanae Community Board by providing the Mayor with advice on the options.

Tūāpapa | Background

4 During the period of 30 April 2024 to 18 June 2024, Community Board meetings took place on the following dates:

Paekākāriki Community Board	Tuesday, 30 April 2024
Paraparaumu Community Board	Tuesday, 7 May 2024
Raumati Community Board	Tuesday, 14 May 2024
Ōtaki Community Board	Tuesday, 21 May 2024
Waikanae Community Board	Tuesday, 21 May 2024
Paekākāriki Community Board	Tuesday, 11 June 2024
Waikanae Community Board	Tuesday, 18 June 2024
Paraparaumu Community Board	Tuesday, 18 June 2024

5 Items discussed at each of the meetings listed in paragraph 4 are noted below:

5.1 On Tuesday, 30 April 2024 the Paekākāriki Community Board met to discuss:

· Update on the Transmission Gully Project

· Review of the Freedom Camping Policy 2012