MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 28 March
2024 AT 9.33am
PRESENT: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Sophie Handford, Cr Rob Kofoed, Cr Liz Koh, Cr Jocelyn Prvanov, Cr Kathy Spiers, Cr Shelly Warwick, Cr Nigel Wilson
IN ATTENDANCE: Kim Tahiwi, David Shand, David Cochrane, Bede Laracy, Cam Butler, Guy Burns, Bernie Randall, Darren Edwards, Mark de Haast, Sean Mallon, Hara Adams, Kris Pervan, Steve Millar, Laura Willoughby, Anna Smith, Jessica Mackman, Maria Cameron, Miles O’Connor, Chris Worth, Hamish McGillivray
Via zoom: Richard Mansell, Sheryl Gavin, Ahmed Sofe, Sam Nicolle
WHAKAPĀHA | Glen Olsen
APOLOGIES:
LEAVE OF There were none.
ABSENCE:
1 Nau Mai | Welcome
The Mayor welcomed everyone to the meeting.
Kim Tahiwi opened the meeting with karakia at the request of the Chair.
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Resolution CO2024/14 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Rob Kofoed That the apology received from Glen Olsen be accepted. |
No declarations of interest were made.
5 Te Whakatakoto Petihana | Presentation of Petition
There were no petitions presented.
There were no updates related to hearings.
Mr David Ogden spoke on behalf of Grey Power regarding rates increases relating to Item 10.1 Adoption of Draft 2024-2034 Long-Term Plan Consultation Document.
Mr Conrad Peterson spoke regarding the Financial Strategy contained in Item 10.1 Adoption of Draft 2024-2034 Long-Term Plan Consultation Document.
Mr Kevin Burrows spoke on behalf of the Older Persons’ Council regarding rates and water rates relating to Item 10.1 Adoption of Draft 2024-2034 Long-Term Plan Consultation Document.
8 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) Leave of Absence
There were no leaves of absence requested.
(b) Matters of an Urgent Nature
There were no matters of an urgent nature advised to the Chair prior to the commencement of the meeting.
9 Te Pūrongo a te Koromatua | Mayor's Report
The Mayor did not make a report at this meeting.
Cr Glen Cooper left the meeting at 9:58 am.
Cr Glen Cooper returned to the meeting at 10:00 am.
Cr Martin Halliday left the meeting at 10:09 am.
Cr Martin Halliday returned to the meeting at 10:10 am.
Cr Glen Cooper left the room and joined the meeting via zoom at 10:40 am.
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10.1 Adoption of Draft 2024-2034 Long-Term Plan Consultation Document and Supporting Information Mark de Haast, Group Manager Corporate Services, Sam Nicolle, Ernst & Young, Darren Edwards, Chief Executive, and Jing Zhou, Chief Financial Officer briefly introduced the report, asked that the report be taken as read, and answered questions from members.
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Resolution CO2024/15 Moved: Mayor Janet Holborow Seconder: Cr Nigel Wilson That Council: A. Adopts the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 95A(4) of the Local Government Act: A.1 The proposed Financial Strategy for 2024-34 A.2 The proposed Infrastructure Strategy for 2024-54 A.3 The proposed Capital Works Programme A.4 Forecast Financial Statements A.5 Funding Impact Statements A.6 Forecast Funding Impact Statement (Rates) A.7 Significant Forecasting Assumptions A.8 Proposed Rates Remission policy A.9 Proposed Revenue and Financing policy A.10 Proposed Development Contributions policy A.11 Proposed Development Contributions Limited Remission policy A.12 Proposed Significance and Engagement policy A.13 Proposed Fees and Charges for 2024/25 B. Adopts the Consultation Document for the Long-term Plan 2024-34. C. Delegates the Mayor and the Chief Executive the authority to approve minor editorial changes to the material adopted. |
Cr Shelly Warwick left the meeting at 10:52 am.
Cr Shelly Warwick returned to the meeting at 10:55 am.
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10.2 Treasury Management Policy Mark de Haast, Group Manager Corporate Services, and Miles O’Connor, Bancorp Treasury, briefly introduced the report via a presentation, highlighted some small corrections that needed to be made, and answered questions from members. |
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Resolution CO2024/16 Moved: Cr Nigel Wilson Seconder: Deputy Mayor Lawrence Kirby A. That Council receives and notes this report including Appendices 1 and 2 to this report. B. That Council approves the recommended changes from Bancorp Treasury Services Limited, as detailed in paragraphs 10 to 27 of this report and shown in Appendix 1 to this report. C. The Council delegate authority to the Mayor and the Chief Executive to make further editorial changes to the Treasury Management Policy to remove the section on Managed Funds and the Glossary in Appendix 1 and 2 to this report D. The Council delegate authority to the Mayor and the Chief Executive to make further minor editorial changes to reflect current Governance Structure and Delegations and as may be required by the Council auditors Ernst & Young and/or Bancorp Treasury Services limited. E. That Council adopts a Draft Treasury Management Policy as part of the supporting documents required for the 2024-34 Draft Long-Term Plan and Consultation Document. F. That Council notes a correction to paragraph 17, changing Appendix 4 to Appendix 3. G. That Council notes a correction to paragraph 12, changing the reference from letter to report. Further information is detailed in paragraph 25 of this report. |
The meeting adjourned at 11:16 am and resumed at 11:45 am.
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10.3 Proposed Alcohol Licensing Fees Bylaw Hamish McGillivray, Manager Research and Policy, and Chris Worth, Principal Policy Advisor introduced the report, asked that the report be taken as read, and answered questions from members. |
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Resolution CO2024/17 Moved: Cr Nigel Wilson Seconder: Cr Martin Halliday That the Council: A. Receives the report “Proposed Alcohol Licensing Fees Bylaw” dated 28 March 2024. B. Agrees to consult on a proposed Alcohol Licensing Fees Bylaw to prescribe fees for its Alcohol Licensing functions and activities on the basis of: B.1 Level of cost recovery and fees change - Option 1, paragraph 29 of the report. B.2 Timing of change – Option 1, paragraph 32 of the report. B.3 Weighting of fees – Option 1, paragraph 37 of the report. C. Approve the Consultation Document (Attachment 1) and draft Alcohol Licensing Fees Bylaw (Attachment 2) for consultation alongside the LTP 2024-2034 (Option 1, paragraph 41 of the report.). D. Delegates power to the Mayor and Chief Executive to make amendments to the Consultation Document (Attachment 1) and draft Alcohol Licensing Fees Bylaw (Attachment 2) to incorporate any substantive feedback from Council.
Carried |
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10.4 Rates Remission for Land Protected for Natural or Cultural Conservation Purposes Rachael Ashdown, Biodiversity Advisor, and Andy McKay, Team Leader Environment & Ecological Services introduced the report, asked that it be taken as read and answered questions from members. |
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Resolution CO2024/18 Moved: Cr Shelly Warwick Seconder: Deputy Mayor Lawrence Kirby A. That the Council approves the amounts of rates remission to the properties set out in Appendix 2 of this report in accordance with Council’s Policy for Rates Remission for Land Protected for Natural or Cultural Conservation Purposes. |
The meeting adjourned at 12:22 pm and resumed at 12:27 pm.
Cr Sophie Handford left the meeting at 12:28 pm.
Cr Sophie Handford returned to the meeting at 12:32 pm.
Cr Glen Cooper left the meeting at 12:35 pm.
Cr Glen Cooper returned to the meeting at 12:36 pm.
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10.5 Regional Collaboration on a Water Services Delivery Plan Darren Edwards, Chief Executive and Sean Mallon, Group Manager Infrastructure and Asset Management introduced the report and answered questions from members. |
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Resolution CO2024/19 Moved: Cr Nigel Wilson Seconder: Deputy Mayor Lawrence Kirby That the Council: A. Notes the Government’s intended legislative changes to give effect to Local Water Done Well policy, including the requirement on councils to develop a water service delivery plan B. Approves signing of an Memorandum of Understanding to jointly develop a water service delivery plan with the other councils in the Wellington region; C. Agrees to delegate authority to the Chief Executive to finalise the Memorandum of Understanding, consistent with discussions and any amendments made by the council; D. Agrees to nominate Mayor Janet Holborow as the elected member to be Council’s representative on the Advisory Oversight Group for the joint water service delivery plan process. |
Cr Sophie Handford left the meeting at 12:46 pm.
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10.6 Reports and Recommendations from Standing Committees Jessica Mackman, Acting Team Leader Democracy Services asked that the report be taken as read. |
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Resolution CO2024/20 Moved: Cr Martin Halliday Seconder: Cr Kathy Spiers A. That the Council receives this report. |
Cr Sophie Handford returned to the meeting at 12:58 pm.
11 Te Whakaū i ngā Āmiki | Confirmation of Minutes
This item was moved to a later point in the meeting.
Item - 11.1 Confirmation of Minutes - was moved to another part of the minutes.
12 Te Whakaūnga o Ngā Āmiki Kāore e Wātea ki te Marea | Confirmation of Public Excluded Minutes
13 Purongo Kāore e Wātea ki te Marea | Public Excluded ReportS
Resolution to Exclude the Public
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Public Excluded Resolution CO2024/21 Moved: Cr Liz Koh Seconder: Cr Shelly Warwick That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The Kaunihera | Council meeting went into public excluded session at 12:58 pm.
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Resolution CO2024/23 Moved: Cr Liz Koh Seconder: Cr Martin Halliday That the Kaunihera | Council moves out of a public excluded meeting.
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The Kaunihera | Council came out of public excluded session at 12:59 pm.
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Resolution CO2024/24 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Liz Koh That the minutes of the Council meeting of 29 February 2024 be accepted as a true and correct record.
Carried |
The Kaunihera | Council meeting closed with karakia at 1:00pm.
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HEAMANA | CHAIRPERSON