MINUTES OF THE KĀpiti
Coast District Council
Strategy, Operations
and Finance Committee Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 19
October 2023 AT 9.34am
PRESENT: Cr Liz Koh, Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Jocelyn Prvanov, Cr Shelly Warwick, Cr Nigel Wilson, Cr Kathy Spiers
Via Zoom: Cr Sophie Handford, Ms Kim Tahiwi
IN ATTENDANCE: Mr Darren Edwards, Mr Mark de Haast, Ms Hara Adams, Mr Mike Mendonça, Mr James Jefferson, Ms Kris Pervan, Mr Glen O’Connor, Mr Bede Laracy, Mr Cam Butler, Mr Glen Olsen, Ms Kate Coutts, Ms Anna Smith, Ms Jessica Mackman
WHAKAPĀHA | Nil
APOLOGIES:
LEAVE OF Nil
ABSENCE:
1 NAU MAI | Welcome
The Chair, Cr Liz Koh welcomed everyone to the meeting.
2 KARAKIA A TE KAUNIHERA | Council Blessing
The Chair asked Cr Shelly Warwick to read the Council blessing.
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Committee Resolution SOF2023/52 Moved: Cr Jocelyn Prvanov Seconder: Deputy Mayor Lawrence Kirby That the apologies received from Cr Rob Kofoed, Simon Black, and Huriwai Paki be accepted. |
No declarations of interest were made.
John Le Harivel spoke to items 8.6 and 8.7 on the agenda regarding the Review of Older Person’s Housing, and the related Asset Management Plan. Mr Le Harivel answered questions from members.
6 Ngā Take a ngā Mema | Members’ Business
(a) No leaves of absence were applied for at the meeting.
(b) No advice of matters of an urgent nature was provided to the Chair prior to the commencement of the meeting.
There were no updates.
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8.1 Zeal Education Trust Year 8 Report Morag Taimalietane, Principal Advisor People and Partnerships introduced Emma Haxton, Contractor to Kāpiti Coast District Council, Jesse Boyce, CEO Zeal, and Hamish Campell, Zeal Kāpiti Manager who presented the report back on Zeal Activities to the committee. Jesse Boyce and Hamish Campbell answered questions from members. Members thanked the Zeal Kāpiti team for their work. |
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Committee Resolution SOF2023/53 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Shelly Warwick That the Strategy, Operations and Finance Committee:
A. Notes the delivery of services, outcomes and results achieved for Year Eight (2022/23) of the Youth Development Centre contract with Zeal Education Trust.
B. Notes that 2023/24 is the final year (Year Nine) of the Youth Development Centre contract with Zeal Education Trust.
C. Notes the Long-Term Plan 2024–34 will be an opportunity to consider the future needs of young people in Kāpiti through the Youth Development Centre and associated services. |
Cr Glen Cooper left the meeting at 10:24 am.
Cr Glen Cooper returned to the meeting at 10:26 am.
Cr Glen Cooper left the meeting at 10:28 am.
Cr Glen Cooper returned to the meeting at 10:29 am.
Cr Glen Cooper left the meeting at 10:31 am.
Cr Glen Cooper returned to the meeting at 10:31 am.
Ms Kim Tahiwi left the meeting at 10:37 am.
Deputy Mayor Lawrence Kirby left the meeting at 10:36 am.
Deputy Mayor Lawrence Kirby returned to the meeting at 10:38 am.
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8.2 Asset Management Plan- Districtwide and Destination Parks Mike Mendonça, Acting Group Manager Place and Space asked that the report be taken as read, and answered questions from members. |
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Committee Resolution SOF2023/54 Moved: Mayor Janet Holborow Seconder: Deputy Mayor Lawrence Kirby That the Strategy, Operations and Finance Committee: A. Notes the asset management plan Districtwide and Destination Parks (at Enclosure 1). B. Approves in principle this asset management plan as the overarching principal document underpinning investment in Districtwide or Destination Parks. |
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8.3 Asset Management Plan Aquatics Facilities Mike Mendonça, Acting Group Manager Place and Space asked that the report be taken as read, and answered questions from members. |
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Committee Resolution SOF2023/55 Moved: Cr Nigel Wilson Seconder: Cr Jocelyn Prvanov That the Strategy, Operations and Finance Committee: A. Notes the Asset Management Plan Aquatics (at Enclosure 1). B. Approves in principle the Asset Management Plan as the basis for long term planning. C. Notes that funding options will be presented as part pf the process for the Long-Term Plan 2024. |
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8.4 Contracts Under Delegated Authority Chief Executive Darren Edwards asked that the report be taken as read and alongside Kris Pervan, Group Manager Strategy and Growth, and Glen O’Connor, Kāpiti Coast District Council Transition Manager – 3 Waters, answered questions from members. |
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Committee Resolution SOF2023/56 Moved: Cr Nigel Wilson Seconder: Cr Martin Halliday That the Strategy, Operations and Finance Committee notes there were seven contracts accepted under delegated authority over $250,000 for the period 1 April to 31 September 2023. Carried |
Cr Glen Cooper left the meeting at 10:59 am.
Cr Glen Cooper returned to the meeting at 11:08 am.
The meeting adjourned at 11:10 am and resumed at 11:23 am.
Ms Kim Tahiwi returned to the meeting at 11:23 am.
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8.5 Grant Proposal - Food and Beverage Logistics Hub Kris Pervan, Group Manager Strategy and Growth introduced Mark Ward, Economic Development Manager, Darryn Grant, Strategic Development Director, and Eva George, Sector and Business Sustainability Lead. Mark Ward gave a brief introduction to the report and answered questions from members. |
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Committee Resolution SOF2023/57 Moved: Cr Martin Halliday Seconder: Mayor Janet Holborow That the Strategy, Operations and Finance Committee: A. Note that the Economic Development Kotahitanga Board (EDKB) endorsed the proposed grant to The Bond Store to support the establishment of a Food and Beverage Logistics Hub as part of the implementation of the Kāpiti Coast Food and Beverage Gameplan at their Board meeting on 27 September 2023. B. Approve a grant of $50,000 to The Bond Store towards the establishment of a Food and Beverage Logistics Hub for the Kāpiti Food & Beverage Cluster on the following terms and conditions the: B1. Grant Agreement has an access schedule, with businesses, for the hub services. B2. Bond Store applying for and receiving all necessary consents and approvals. B3. Bond Store provides a 6-monthly report on the type and level of activities with other businesses utilising their facilities and services. B4. Bond Store provides advice when other shared facilities or hubs are established to meet growing demand. B5. Bond Store participates in media releases about the hub. |
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8.6 Review of Older Persons' Housing - Stage one report Kris Pervan, Group Manager Strategy and Growth introduced Stephen Cross, Housing Programme Manager, and Darryn Grant, Strategic Development Director and gave a brief introduction to the report. Stephen Cross outlined a few key points in the report and along with other Council officers present, answered questions from members. |
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Committee Resolution SOF2023/58 Moved: Cr Martin Halliday Seconder: Deputy Mayor Lawrence Kirby That the Strategy, Operations and Finance Committee: A. Receive the Kāpiti Coast District Council Review of Older Persons Housing: Stage One Report. (Appendix One). B. Note the key findings of the Kāpiti Coast District Council Review of Older Persons Housing: Stage One Report, with a separate report on findings from Stage Two of the review to be presented in December 2023. This would include discussion on considerations for the Long Term Plan if applicable. |
Mayor Janet Holborow left the meeting at 11:51 am.
Mayor Janet Holborow returned to the meeting at 11:56 am.
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8.7 Asset Management Plan Housing for Older Persons Mike Mendonça, Acting Group Manager Place and Space asked that the report be taken as read, and answered questions from members. |
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Committee Resolution SOF2023/59 Moved: Cr Martin Halliday Seconder: Cr Kathy Spiers That the Strategy, Operations and Finance Committee: A. Notes the Asset Management Plan Housing for Older Persons (at Enclosure 1). B. Approves in principle the Asset Management Plan as the basis for long term planning. C. Notes that funding options will be presented as part of the Long-Term Plan 2024 Carried |
Cr Glen Cooper left the meeting at 12:05 pm.
Cr Glen Cooper returned to the meeting at 12:08 pm.
9 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Committee Resolution SOF2023/60 Moved: Cr Nigel Wilson Seconder: Deputy Mayor Lawrence Kirby That the minutes of the Strategy, Operations and Finance Committee meeting of 14 September 2023 be accepted as a true and correct record.
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At the Chair’s request Mayor Janet Holborow closed the meeting with karakia.
The Rautaki, Whakahaere, me te Ahumoni | Strategy, Operations and Finance Committee meeting closed at 12:10 pm.
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HEAMANA | CHAIRPERSON