MINUTES OF THE KĀpiti Coast District Council
Council Meeting
HELD IN THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 20 July
2023 AT 9.32am
PRESENT: Mayor Janet Holborow, Deputy Mayor Lawrence Kirby, Cr Glen Cooper, Cr Martin Halliday, Cr Sophie Handford, Cr Liz Koh, Cr Kathy Spiers, Cr Shelly Warwick, Cr Nigel Wilson
IN ATTENDANCE: Denise Hapeta (Ngā Hapū o Ōtaki)(via Zoom), Huriwai Paki (Ngāti Toa Rangatira)(via Zoom), Cam Butler, Glen Olsen, Richard Mansell, Tim Sutton, Darren Edwards, Ewen Church, Janice McDougall, Mike Mendonça, Kris Pervan, Glen O’Connor, Steffi Haefeli, Kate Coutts, Evan Dubisky, Jessica Mackman, Anna Smith, Hayley Collett, Nicky Holden, Kelvin Irvine, Hamish McGillivray, Sarah Wattie, Claire Winter, Cr Penny Gaylor (Greater Wellington Regional Council), Bruce Henderson, Lynne Sleath, John Tocker, Glenn Wiggs
WHAKAPĀHA | André Baker (Ātiawa ki Whakarongotai)
APOLOGIES:
LEAVE OF Cr Rob Kofoed, Cr Jocelyn Prvanov
ABSENCE:
1 Nau Mai | Welcome
Mayor Janet Holborow welcomed everyone to the meeting.
The Mayor read karakia a te Kaunihera (the Council Blessing).
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Resolution CO2023/83 Moved: Cr Kathy Spiers Seconder: Cr Nigel Wilson That the apology received from André Baker (Ātiawa ki Whakarongotai) be accepted. |
There were no declarations of interest made.
5 Te Whakatakoto Petihana | Presentation of Petition
There were no petitions presented.
6 Ngā Whakawā | Hearings
There were none.
Glenn Wiggs and John Tocker of the Waikanae Beach Residents’ Society spoke in relation to item 10.3 Asset Management Plan - Halls and Community Centres with a focus on the needs of the Waikanae Beach community and answered members’ questions.
Lynn Sleath, Secretary of Kāpiti Cycling Action, spoke in relation to item 10.2 Cycleways, Walkways, and Bridleways Advisory Group - Revised Terms of Reference for 2022-2025 and proposed possible actions for the Cycleways, Walkways, and Bridleways Advisory Group.
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The following documents were tabled. Document from Lynn Sleath, Secretary of Kāpiti Cycling Action. |
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1 Document from Lynn Sleath 20 July 2023 |
8 NGĀ TAKE A NGĀ MEMA | Members’ BusinesS
(a) Leave of Absence
There were none.
(b) Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting)
There were none.
9 Te Pūrongo a te Korormatua | Mayor's Report
There was no Mayor’s Report submitted at this meeting.
Mayor Janet Holborow indicated that the meeting would adjourn at 10.30am in order for members to attend a book launch for Kāpiti Arts Studio at the Paraparaumu library.
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Hamish McGillivray, Manager Research & Policy introduced the report and took the report as read. Hamish McGillivray and Kris Pervan, Group Manager Strategy & Growth answered members’ questions together with Councillor Penny Gaylor, Greater Wellington Regional Council. Councillor Kathy Spiers left the meeting at 10.27am. |
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Resolution CO2023/84 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Nigel Wilson A. Council notes progress on the Wainuiwhenua project. B. Council supports further work to scope options including shared ownership and management arrangements to inform decisions in support of the Wainuiwhenua project. |
The meeting adjourned at 10.31am and reconvened at 10.55am.
Councillor Kathy Spiers returned to the meeting at 10.55am.
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10.2 Cycleways, Walkways, and Bridleways Advisory Group - Revised Terms of Reference for 2022-2025 |
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Mike Mendonça, Acting Group Manager Place & Space introduced the report. Bruce Henderson, Chair of the Cycleways, Walkways and Bridleways Advisory Group (CWBAG) and Steve Lewis, member of the Cycleways, Walkways and Bridleways Advisory Group, spoke to the presentation and provided an update on the work of the Group and a proposed Kāpiti trail network. Bruce Henderson and Steve Lewis answered members’ questions. Councillor Glen Cooper left the meeting at 11.08am and returned at 11.11am. |
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Resolution CO2023/85 Moved: Mayor Janet Holborow Seconder: Cr Shelly Warwick That Council approves the revised Terms of Reference for the Cycleways, Walkways and Bridleways Advisory Group with the following amendments: a. 3.2.1 to read ‘walking and running’ b. 18 to read ‘the quorum is comprised of; one elected member, plus three community or iwi representatives, plus one Council officer.’ |
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The following documents were tabled. Presentation by Bruce Henderson, Chair of the Cycleways, Walkways and Bridleways Advisory Group. |
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1 Presentation by Bruce Henderson 20 July 2023 |
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Mike Mendonça, Acting Group Manager Place & Space introduced the report. Mike Mendonça answered members’ questions alongside Claire Winter, Contractor to Kāpiti Coast District Council and Kelvin Irvine, Property & Facilities Maintenance Manager. |
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Resolution CO2023/86 Moved: Cr Nigel Wilson Seconder: Cr Sophie Handford That the Council: A. Notes the Asset Management Plan Halls and Community Centres (Enclosure 1). B. Approves in principle the Asset Management Plan as the basis for long term planning. C. Notes that funding options will be presented as part of the process for the Long-Term Plan 2024. |
The meeting adjourned at 12.21pm and reconvened at 12.57pm.
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Mayor Janet Holborow proposed that this item be left to lie on the table as mana whenua representatives were not all present and requested the report be brought to the Council meeting of 10 August 2023. |
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Resolution CO2023/87 LIE ON THE TABLE
Moved: Mayor Janet Holborow Seconder: Cr Nigel Wilson That the item of business, 10.4 Establishment of a Māori Ward, should lie on the table and not be discussed until it is brought to the Council meeting of 10 August 2023. |
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10.5 Selecting the Electoral System for Local Body Elections 2025 |
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Anna Smith, Senior Advisor Democracy Services, took the report as read, and alongside Steffi Haefeli, Manager Democracy Services and Janice McDougall, Group Manager People & Partnerships, answered members’ questions. |
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Moved: Cr Nigel Wilson Seconder: Cr Glen Cooper That Council consider the electoral system for the 2025 local body elections and: A2. Introduce the First Past the Post (FPP) system as the electoral system for the 2025 local body elections, and this decision be publicly notified by 19 September 2023 in accordance with statutory requirements. lost |
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Moved: Cr Sophie Handford Seconder: Cr Kathy Spiers That Council consider the electoral system for the 2025 local body elections and: A1. Retain the Single Transferable Vote (STV) system as the electoral system for the 2025 local body elections, and this decision be publicly notified by 19 September 2023 in accordance with statutory requirements; LOST |
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Resolution CO2023/88 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Liz Koh That Council consider the electoral system for the 2025 local body elections and: A3. Resolve to undertake a poll of electors on the electoral system to be used for the next two triennial elections, in accordance with the provisions in the Local Electoral Act 2001. |
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10.6 Elected Members' Remuneration, Expenses and Allowances Policy 2022-2025 & Non-Elected Members' Fees Framework 2022-2025 Update |
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Jessica Mackman, Senior Advisor Democracy Services introduced the report and took the report as read. |
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Resolution CO2023/89 Moved: Cr Nigel Wilson Seconder: Deputy Mayor Lawrence Kirby A. That Council notes the updated Elected Members’ Remuneration, Expenses and Allowances Policy in Appendix 2 – Elected Members’ Remuneration, Expenses and Allowances Policy 2022-2025. B. That Council notes the updated Non-Elected Members’ Fees Framework 2022-2025 in Appendix 3 – Non-Elected Members’ Fees Framework 2022-2025. |
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10.7 Reports and Recommendations from Standing Committees and Community Boards |
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Steffi Haefeli, Manager Democracy Services, introduced the report. Waikanae Community Board Chair Richard Mansell spoke to the report and Glen O’Connor, Acting Group Manager Infrastructure Services, answered members’ questions. |
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Resolution CO2023/90 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Sophie Handford A. That the Council receives this report.
B. That the Council notes the following recommendation from the Waikanae Community Board meeting on 27 June 2023: · Recommends to Council to allocate funds in the first three years of the Long-Term Plan for the design and implementation of safety measures for pedestrian safety on Te Moana Road. |
Cr Glen Cooper left the meeting at 2.01pm.
Cr Liz Koh left the meeting at 2.02pm and did not return.
Cr Glen Cooper returned to the meeting at 2.03pm.
11 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Taunakitanga | RECOMMENDATIONS That the minutes of the Council meeting of 29 June 2023 be accepted as a true and correct record. |
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Resolution CO2023/91 Moved: Deputy Mayor Lawrence Kirby Seconder: Cr Nigel Wilson |
12 Purongo Kāore e Wātea ki te Marea | Public Excluded ReportS
Resolution to Exclude the Public
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Public Excluded Resolution CO2023/92 Moved: Cr Shelly Warwick Seconder: Deputy Mayor Lawrence Kirby That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The Kaunihera | Council meeting went into public excluded session at 2.03pm.
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Resolution CO2023/93 Moved: Cr Shelly Warwick Seconder: Cr Nigel Wilson That the Kaunihera | Council moves out of a public excluded meeting. |
The Kaunihera | Council came out of public excluded session at 2.50pm
Mayor Janet Holborow closed the meeting with karakia.
The Kaunihera | Council meeting closed at 2.50pm.
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HEAMANA | CHAIRPERSON