Minutes of Waikanae Community Board Meeting

MINUTES OF THE KĀpiti Coast District Council
Waikanae Community Board Meeting
HELD AT THE Waikanae Community Centre, Utauta Street, Waikanae
ON Tuesday, 22 November 2022 AT 7.03pm

PRESENT: Mr Tonchi Begovich, Ms Michelle Lewis, Mr Richard Mansell, Mr Michael Moore, Cr Nigel Wilson

IN ATTENDANCE: Mayor Janet Holborow, Kate Coutts, Mike Mendonça, Fiona Story, Sean Mallon, Deputy Mayor Lawrence Kirby

WHAKAPĀHA | Nil

APOLOGIES:

LEAVE OF Nil

ABSENCE:

1 NAU MAI | Welcome

Mike Mendonça Acting Group Manager Place and Space, as the chair, opened the meeting with a karakia and welcomed everyone to the meeting.

Mr Mendonça invited each community board member to come forward to make their declarations.

Each community board member read and signed their declarations, pursuant to Schedule 7, Part 1, s14(3) of the Local Government Act 2002, which were witnessed by Mr Mendonça.

2 Explanation of legislation for new elected members (2022-2025 triennium)

Mr Mendonça spoke to the report, which was taken as read.

Committee Resolution WCB2022/45

Moved: Cr Nigel Wilson

Seconder: Mr Richard Mansell

That the Waikanae Community Board members of the 2022-2025 triennium note the general explanation of legislation provided by the Chief Executive’s representative, pursuant to section 1 of Schedule 7, Local Government Act 2002.

Carried

3 Election of Community Board Chair and Deputy Chair for 2022-2025 Triennium

Mr Mendonça spoke to the report, and called for nominations for the role of Chair.

Committee Resolution WCB2022/46

Moved: Mr Michael Moore

Seconder: Cr Nigel Wilson

That the Waikanae Community Board adopts System B as outlined in clause 25 of Schedule 7 of the Local Government Act 2002 for the election of the Board’s Chair and Deputy Chair for the 2022-2025 Triennium.

Carried

Committee Resolution WCB2022/47

Moved: Mr Michael Moore

Seconder: Cr Nigel Wilson

That, using System B, Richard Mansell is elected as Chair of the Waikanae Community Board for the 2022-2025 Triennium.

Carried

Following the Election of the Chair, the meeting was adjourned for a few minutes to discuss the running of the meeting going forward.

The meeting adjourned at 7.11pm and reconvened at 7.16pm.

Richard Mansell, the newly elected Chair, took over as the chair, and presided over the rest of the meeting.

Mr Mansell invited Deputy Mayor Lawrence Kirby to sit at the table.

Committee Resolution WCB2022/48

Moved: Mr Richard Mansell

Seconder: Cr Nigel Wilson

That, using System B, Michael Moore is elected as Deputy Chair of the Waikanae Community Board for the 2022-2025 Triennium.

Carried

4 WHAKAPĀHA | Apologies

Nil

5 TE TAUĀKĪ O TE WHAITAKE KI NGĀ MEA O TE RĀRANGI TAKE | Declarations of Interest Relating to Items on the Agenda

Mr Begovich declared an interest in the grant application made by the Ferndale Residents Association; Mr Begovich did not take part in the discussion relating to this application, nor did he vote.

6 HE WĀ KŌRERO KI TE MAREA | Public Speaking Time

Julia Palmer, on behalf of the Reikorangi Residents Association, spoke to their grant application.

Rangi Halbert spoke to his grant application.

Rebecca Bond, on behalf of the Kāpiti Art Studio, spoke to their grant application.

Maria McKee spoke in regards to the roadworks on the Main Highway (as part of the M2PP revocation).

Lynn Sleath, spoke on behalf of Kāpiti Cycling Action, regarding the groups purpose and specific cycling issues within Waikanae. Mr Sleath also distributed material to board members.

Tabled documents

The following documents were tabled.

Appendices

1 Kapiti Cycling Action - Update

Peter Gibson congratulated the newly elected board members and spoke in regard to the M2PP expressway, and a potential sewer rising main. Mr Gibson answered member’s questions.

Sean Mallon, Group Manager Infrastructure Services, provided further information to Mr Gibson and board members. Mr Mallon advised there would be a briefing held for councillors, and following this, a report back to the board to provide more information.

Doug White, on behalf of Jenny Askwith and the group Finish our Road, read a letter from Ms Askwith, regarding the building of an interchange at Peka Peka. Members requested this letter be distributed to them after the meeting.

Louise Hinton spoke in regard to cars speeding down Te Horo Beach road, and installing a speed hump at Te Horo Beach.

Mike McDonald spoke in regard to installing a speed hump at Te Horo Beach Road.

Drew McKenzie, owner of the Makuhiri (the Old Marycrest site), spoke in regard to co-housing, reforesting activities they had undertaken, and planned activities at Makuhiri.

Wayne Stevens read a letter on behalf of Marilyn Stevens, which regarded the building of an interchange at Peka Peka.

Gordon Shroff spoke on behalf of Gerald Rys of the Waikanae Beach Association, to extend his congratulations to the newly elected board.

Gordon Shroff spoke in regard to the Mahara Gallery, and extended his congratulations to the newly elected board.

Sue Chetwin of Friends of the Mangaone Lagoon spoke regarding flooding and vehicle access at the Mangaone Estuary. In response to Ms Chetwin, Mr Mendonça gave an update regarding beach access.

Joanna Poole spoke to the Waikanae Futures Document, the vision included in this document and how communication with the community could be improved off of social media, and the changes proposed in District Plan Change 2.

7 NGĀ TAKE A NGĀ MEMA | Members’ Business

(a) Public Speaking Time Responses

Responses to public speakers took place during Item 6.

(b) Leave of Absence

There were none.

(d) Community Board Members’ Activities

There were none.

9.4 Consideration of Applications for Funding

This item was brought forward in the meeting for decision so that the applicants for grant funding in attendance were able to hear the deliberations and resolutions.

Committee Resolution WCB2022/49

Moved: Mr Tonchi Begovich

Seconder: Cr Nigel Wilson

Subject to Council’s approval of the Governance Structure and Delegations for the Waikanae Community Board, the Waikanae Community Board approves a Promotion Fund grant of $2499.00 to the Reikorangi Residents Association, to assist with the cost of purchasing a heavy-duty pop-up gazebo for local events run by the association.

Carried

Committee Resolution WCB2022/50

Moved: Cr Nigel Wilson

Seconder: Ms Michelle Lewis

Subject to Council’s approval of the Governance Structure and Delegations for the Waikanae Community Board, the Waikanae Community Board approves a Discretionary Fund grant of $450.00 to the Ferndale Residents Association, to assist with the purchase of six traps to extend their community pest control trapping programme.

Carried

Committee Resolution WCB2022/51

Moved: Cr Nigel Wilson

Seconder: Ms Michelle Lewis

Subject to Council’s approval of the Governance Structure and Delegations for the Waikanae Community Board, the Waikanae Community Board approves a Discretionary Fund grant of $200.00 to Ebony Mason, to assist with the cost of attending the National U16 Touch Tournament in Christchurch.

Carried

Committee Resolution WCB2022/52

Moved: Mr Michael Moore

Seconder: Ms Michelle Lewis

Subject to Council’s approval of the Governance Structure and Delegations for the Waikanae Community Board, the Waikanae Community Board approves a Discretionary Fund grant of $500.00 to Rangi Halbert, to assist with the cost of equipment and resources for teaching their Te Ao Māori classes.

Carried

motion

Moved: Cr Nigel Wilson

Seconder: Mr Michael Moore

Subject to Council’s approval of the Governance Structure and Delegations for the Waikanae Community Board, the Waikanae Community Board approves a Discretionary Fund grant of $500.00 to the Kāpiti Art Studio, to assist with the cost of printing and sharing an educational children’s book about normalising and believing in those with differences.

LOST

The board advised the Kāpiti Art Studio to go to the Paraparaumu Community Board in the new year, and if there was still funding required, to come back to the board with another application.

8 He Kōrero Hou | Updates

8.1 M2PP Revocation update from Waka Kotahi

Emma Speight, Director Regional Relationships (Wellington and Top of the South) and Jetesh Bhula, Regional Manager, from Waka Kotahi gave the following updates regarding the M2PP Revocation:

· Recognised the disruption caused by the revocation;

· The cause of the delays being supply chain challenges, significant nationwide personnel constraints, the wet weather and the delay in obtaining approvals to operate in the Kiwirail corridor at the railway crossing on Elizabeth Street.

· That works would largely be completed by Christmas.

Waka Kotahi and Council staff responded to matters raised by board members, as summarised below:

· The new road layout implemented by the revocation work is primarily driven by the safety of pedestrians and cyclists.

· There is a plan for Council to follow up on the pavement that had been removed and is to be replaced with asphalt, but is currently on hold until the current work programme is complete.

Mr Mallon, in response to the speeding, beach access and speed hump issues raised during Item 6, advised that an update would be brought back to the board regarding the Council’s current Minor Safety Improvements work programme.

8.2 Te Horo Beach Access at the Northern Entrance on Rodney Ave

This matter was dealt with during public speaking time.

8.3 Waimanu Lagoons/Estuary Access

It was decided that this update was not needed.

9 Pūrongo | Reports

9.1 Appointment of Board Members to External Organisations

Committee Resolution WCB2022/53

Moved: Mr Richard Mansell

Seconder: Cr Nigel Wilson

That the Waikanae Community Board appoints Michelle Lewis to the Pharazyn Reserve Focus Group, as the Chairperson of the group.

Carried

Committee Resolution WCB2022/54

Moved: Mr Richard Mansell

Seconder: Cr Nigel Wilson

That the Waikanae Community Board appoints [name] to the Pharazyn Reserve Focus Group.

That the item of business, 9.1 Recommendation B, being discussed should lie on the table and not be discussed further at this meeting.

Carried

Committee Resolution WCB2022/55

Moved: Cr Nigel Wilson

Seconder: Mr Richard Mansell

That the Waikanae Community Board appoints Tonchi Begovich to the Waimanu Lagoons Focus Group, as the Chairperson of the group.

Carried

9.2 Community Board Remuneration 2022-2023

Ms Fiona Story, Senior Advisor Democracy Services, spoke to the report and noted that the community board remuneration is set by the Remuneration Authority.

Committee Resolution WCB2022/56

Moved: Mr Richard Mansell

Seconder: Mr Michael Moore

That the Waikanae Community Board notes the information on board remuneration in the report ‘Community Board Remuneration 2022-2023’.

Carried

9.3 Draft Calendar of Community Board Meetings 2023

Ms Story spoke to this report, and answered members questions. The Chair raised that the board would like to hold meetings throughout the Waikanae ward area. Staff would advise of available locations for the dates set out in Appendix 1 of the report ‘Draft Calendar of Meetings 2023.’

Committee Resolution WCB2022/57

Moved: Cr Nigel Wilson

Seconder: Mr Richard Mansell

That the Waikanae Community Board adopts the schedule for meetings for 2023 as set out in Appendix 1 of this report ‘Draft Calendar of Meetings 2023.’

Carried

Item – 9.4 Consideration of Applications for Funding - was moved to another part of the minutes.

10 Ngā Take e Mahia ana | Matters Under Action

10.1 Matters Under Action

Board members discussed the matters under action, and requested that an informal meeting be organised with the Manager, Project Management Office, to brief the board on the current status of the Waikanae Library. The board also requested that the issues of speeding, speed humps, beach access and the sewer main be added to matters under action; and that the board be included on the invitation list for various advisory groups and panels.

Committee Resolution WCB2022/58

Moved: Mr Richard Mansell

Seconder: Mr Michael Moore

That the Waikanae Community Board notes the following matters under action.

Carried

11 TE WHAKAŪNGA O NGĀ ĀMIKI KĀORE E WĀTEA KI TE MAREA | Confirmation of Public Excluded Minutes

Nil

Mr Mendonça closed the meeting with a karakia.

The Waikanae Community Board meeting closed at 9.18pm.

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HEAMANA | CHAIRPERSON