Agenda of Council Meeting - Thursday, 7 April 2022

7 April 2022

10.1 Should the Council join C4LD - Communities 4 Local Democracy

Kaituhi | Author: Ian Clements, Strategy Advisor

Kaiwhakamana | Authoriser: Sean Mallon, Group Manager Infrastructure Services

Te pūtake | Purpose

1 The purpose of this paper is to seek Elected Members’ views on whether or not the Council should join the Communities 4 Local Democracy (C4LD), a local government action group formed directly in response to the government’s proposed Three Waters Reform.

He whakarāpopoto | Executive summary

2 This paper considers whether or not the Council should join C4LD – Communities 4 Local Democracy.

Te tuku haepapa | Delegation

3 The Council has the delegation to make this decision.

Taunakitanga | RECOMMENDATIONS

A. That the Council should / should not join Communities 4 Local Democracy.

Tūāpapa | Background

4 In July 2020, the Government launched the Three Waters Reform Programme – a three-year programme to reform local government three waters service delivery arrangements in a way that improves health and wellbeing outcomes to benefit all communities in New Zealand.

5 On 27 October 2021, following an eight-week engagement process through August and September, the Government announced that it would create four publicly owned
water entities to manage and operate the infrastructure assets for three waters.

6 The Government has progressed legislation to enable this change, with a Select Committee process likely to commence in mid-2022, to ensure the new water service entities can efficiently and effectively commence operations by no later than 1 July 2024

7 While the Council supports the need for reform and the need for regulation, it has significant concerns with the government’s proposal for four publicly owned water entities and the manner in which this outcome was reached.

8 The Council’s feedback to the process was approved on 30 September 2021 and sent to the Department of Internal Affairs (DIA), and can be found here: Minute Item Attachments of Council Meeting - Thursday, September 30, 2021 (infocouncil.biz)

Communities 4 Local Democracy (C4LD)

9 C4LD is a grouping of councils seeking to encourage central government to consider alternative models for Three Waters Reform. They currently represent 31 councils and around 1.5 million people.

10 C4LD believes that there’s a better way to achieve the government’s objectives and they want to work in partnership with them to achieve these objectives. They believe that they can do better than the ‘one size fits none’ proposals from the government, and that they can deliver better services while still remaining affordable and locally responsive.

11 In December 2021, 24 councils signed an MOU in relation to their campaign to alter the government’s intentions to proceed with their Three Waters proposal. The MOU sets out the objectives of the Three Waters Campaign (subsequently branded as C4LD) and how these objectives could be achieved through a partnership basis.

12 Since December 2021, a further seven councils have signed the MOU, a copy of which is attached as an appendix to this report.

Three Waters briefing, 8 March 2022

13 At the briefing, the following guest speakers presented to the Council:

13.1 Simon Watts (National Party MP and local government spokesperson)

13.2 Mayor Campbell Barry (Hutt City Council & member of the Three Waters Reform independent Working Group)

Dougal List (Project Director – Regional Water Reform)

13.3 Mayor Dan Gordon (Waimakariri District Council & C4LD Deputy Chair)

Malcolm Alexander (C4LD Project Manager)

14 The speakers relayed their views on the current status of the Three Waters Reforms and, in the case of Simon Watts and the C4LD speakers, set out how they thought the proposed reforms could be done differently.

He kōrerorero | Discussion

He take | Issues

15 Councillors are being asked to consider that in addition to engaging with the DIA led Three Waters reform process, that Council also supports C4LD, both morally and financially.

16 Central government is progressing with Three Waters Reform, following decisions to proceed made in October 2021. It is expected that this reform will proceed through parliamentary decision making by July 2022, therefore any influence from C4LD on the reform process has to occur in a short timeframe.

17 At the briefing on 8 March, Mayor Dan Gordon, the Deputy Chair of C4LD presented its views on an alternate approach to Three Waters reform. This approach has also been submitted to MBIE (December 2021) and to a Ministerial Working Party (January 2022).

Ngā kōwhiringa | Options

18 There are two options available to the Council, to either join or not join C4LD.

19 If the Council chooses to join C4LD, it may have the following advantages and disadvantages:

Advantages

19.1 It reinforces the message to our community and the government that we still have concerns over the proposed reforms and that we stand by our submission of 30 September 2021.

19.2 It shows support for other councils who also have concerns around the proposed reforms and provides financial support to C4LD to review / consider alternative options in the short time frame that exists.

Disadvantages

19.3 LGNZ has for a long time been seen as the group that represents all of local government. If the Council decides to support C4LD as well, there could be times when LGNZ and C4LD present conflicting views to the government and other organisations. This could weaken the overall representations of local government and also impact local government credibility.

19.4 Working with C4LD and / or updating the Council, depending on the demands made and the extent to which they are taken up, could create additional resource pressures for Council staff.

19.5 June / July 2022 is the anticipated deadline for influencing the legislation to establish the proposed four water entities. It is unclear if C4LD will have enough time to influence proposed legislation between now and then. C4LD activities beyond this point could create confusion for the public and additional staff workload.

19.6 The Council will have to fund the immediate request for $15,000, which is currently unbudgeted, and it is unclear as to what, if any, further funding will be required.

20 If the Council chooses not to join C4LD, it may have the following advantages and disadvantages:

Advantages

20.1 It would allow the Council to focus on the current Three Waters reform programme of work, stimulus funding projects management, wider RMA and Local Government reform workstreams, as well as managing other business as usual.

20.2 It would send a message of support to LGNZ and the government, acknowledging the importance of working together as a sector, which is more important now than ever.

20.3 The currently unbudgeted $15,000 and any future funding requests would not impact already stretched budgets.

Disadvantages

20.4 It may signal to those in our community who are against the proposed reforms that the Council is not doing as much as it could to influence / change the direction of the reforms.

Tangata whenua

21 The Crown is currently leading the engagement with iwi/Māori, mana whenua and DIA expect to continue its engagement on three waters service delivery reforms with iwi/Māori throughout the reform programme lifetime (anticipated to take until 1 July 2024). The Water Services Entities, when live, will also be required to form relationships with mana whenua and resource this relationship.

22 Mana Whenua involvement in the reform programme, whether working alongside DIA and / or the Council, will ensure that a strong foundation is built which will enable active engagement when and if the government proceeds with its three water reforms.

Panonitanga āhuarangi | Climate change

23 Climate considerations (both mitigation and adaptation), resilience and environmental impacts are drivers of the reform process. While there are no specific impacts arising from this report the decisions that occur post July 2022 will have an impact on climate and environmental issues.

24 Based on this climate change assessment, the decisions and matters of this report are assessed to have low climate change implications and considerations, in accordance with the Council’s Climate Emergency Action Framework. However, the wider Three Waters reform discussion can be assessed to have major climate change implications and considerations, with regard to both emission reduction (mitigation) and resilience building (adaptation).

Ahumoni me ngā rawa | Financial and resourcing

25 The cost of membership of this group is $15,000, which the Council has not budgeted for in its 2021 Long Term Plan.

Ture me ngā Tūraru | Legal and risk

26 The MOU contains some common objectives C4LD is working towards, how it will partner with councils and what it will agree to work on.

27 The MOU isn’t a binding legal document – it is an agreement to enable councils to partner with each other for a common purpose.

Ngā pānga ki ngā kaupapa here | Policy impact

28 There are no policy impacts.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

29 This matter has a low degree of significance under Council’s Significance and Engagement Policy and an engagement plan is not required. The future of water services delivery is considered to be a significant issue however, this report does not commit the Council to a decision relating to that reform.

Whakatairanga | Publicity

30 The community will be updated on the outcome through the usual Council channels.

Ngā āpitihanga | Attachments

1. Memorandum of Understanding between Partner Councils In relation to their 3 Waters Campaign ⇩

Council Meeting Agenda

7 April 2022

10.2 Update on the final draft chapter of Kapiti Coast District's Housing Assessment under the National Policy Statement on Urban Development

Kaituhi | Author: Hamish McGillivray, Manager Research & Policy

Kaiwhakamana | Authoriser: Natasha Tod, Group Manager Strategy, Growth and Recovery

Te pūtake | Purpose

1 To update Council on the final draft findings of Kapiti Coast District’s assessment of housing capacity under the National Policy Statement on Urban Development.

He whakarāpopoto | Executive summary

2 This report provides an update on findings of the assessment of residential development capacity required under the National Policy Statement on Urban Development 2020.

Te tuku haepapa | Delegation

3 Council has the delegation to note findings from this report.

Taunakitanga | RECOMMENDATIONS

A. That Council notes findings of the final draft of Kāpiti Coast District’s Housing Development Capacity Assessment update (HBA) and its supporting Assessment of Councils Infrastructure Capacity

B. That council notes that the Kāpiti Coast District’s HBA chapter and supporting infrastructure assessment of capacity will be finalised and published as part of the Wellington Regional HBA alongside other districts chapters once completed.

Tūāpapa | Background

4 The National Policy Statement on Urban Development Capacity (NPS-UDC) came into effect in December 2016. The NPS-UDC was designed to support well-functioning urban areas by ensuring enough development capacity is provided to meet current and future housing and business needs. A core requirement of the NPS-UDC was for high growth councils to undertake a housing and business capacity assessment (HBA) every three years.

5 In 2020 the NPS-UDC was replaced by the National Policy Statement on Urban Development (NPS-UD). Under the NPS-UD Kāpiti Coast District Council is identified as a ‘Tier 1’ council. This requires it to meet a number of NPS-UD requirements including continuing to undertake an HBA every three years; and undertake quarterly monitoring and annual reporting of a range of indicators.

6 Changes to the NPS-UD brought forward the timing for the next assessment for the end of July 2021, but only requires the assessment of residential capacity to be updated, ahead of a full assessment of housing and business in 2024.

7 Under the NPS-UD, Kāpiti Coast District continues to be part of the Wellington Urban Area alongside Wellington, Porirua, Hutt and Upper Hutt City Councils, and Greater Wellington Regional Council. Over the last two years, councils’ have been working to produce a joint assessment of development capacity across the Wellington urban area.

8 The HBA assesses the amount of development capacity available and whether this is sufficient to meet future demand for residential development across the next 30 years (2021 -2051) broken down into short (2021-2024), medium (2024-2031) and long-term (2031-2051), periods. The assessment also identifies the current or planned availability of local infrastructure to support development.

9 Providing sufficient levels of development capacity is intended to support more competitive land markets, provide a range of housing choices, and help make housing more affordable.

10 The HBA provides evidence of the current state to support decisions shaping the growth and development of well-functioning urban areas. This includes the ability to identify and respond early to changing residential and business needs, supporting resource consenting processes, and enabling further development capacity under district plans.

11 With assessment work now completed, the final Wellington regional HBA is being prepared for publication. This report provides Kāpiti Coast District’s final draft chapter for noting ahead of the Wellington Regional HBA report being published.

12 The attached final draft Kāpiti Coast District HBA chapter will sit alongside a regional overview and chapters from the other Wellington Councils and in the final Wellington Regional HBA report.

He kōrerorero | Discussion

Methodology for assessing residential and business demand and capacity

13 The HBA assessment combines future growth forecasts with spatial modelling and economic analysis to identify whether sufficient development capacity is currently available to meet future demand. Further details of the methodology are set out in the final draft HBA attached as Appendix 1 to this report.

14 For residential demand, our 30-year median population and housing forecasts produced by Sense Partners have been used by all councils as the baseline to identify the amount and type of future household and dwelling growth. This demand for dwellings is then inflated by an additional 20% and 15% for the short-medium and long-term period. This is a requirement of the NPS-UD and provides and additional competitiveness margin that supports choice and competitiveness for housing markets.

15 Modelling is then used to identify potential development capacity of the current provisions of the District Plan. This includes greenfield development scenarios on large residential and future urban zoned sites, and infill and redevelopment scenarios of existing residential areas. This process takes into account constraints (such as designations, natural hazards and ecological areas) that prevents some areas from being developed.

16 This theoretical ‘plan-enabled capacity’ is then combined with further economic analysis to identify what of that development capacity is feasible and likely to be built (realised). This uses a number of current market factors, including the price of land, land development costs, building costs and likely motivations to develop.

17 It is important to note that this modelling of capacity is not reflective of draft Plan Change 2 (Intensification) which opens for consultation from 4 April 2022 and is anticipated to result in significant increase in development capacity.

Residential demand and capacity – key findings

18 The HBA has identified that there is sufficient development capacity at the district level to meet forecast demand for housing over the short and medium term ((2021 – 2024) – (2024 – 2031)), but insufficient capacity to meet demand across the full long-term period (2031 – 2051). This is summarised in Table 1 below.

19 Table 1: Sense Partners (median growth) assessment of residential development capacity (dwellings)

Type	2021-2024	2024-2031	2031-2051	TOTAL
Demand (inflated with 20%/15% buffer)	1,756	4,367	10,063	16,185
Development capacity (realisable)	7,818			7,818
Balance	6,882	2,515	-8,367	-8,367
Sufficiency	Yes	Yes	No

20 Overall, Kāpiti District’s median population forecast estimates the district will grow by 31,814 people from 2021 to 2051. The demand for housing to meet this need will require an additional 13,852 new dwellings. Inflating this for the additional demand will see 16,185 additional dwellings required across the district by 2051.

21 Based on forecasts of future household composition, 57% of all new housing is expected to be standalone, while terraced housing, flats and apartments are expected to make up 43% of all new housing.

22 Modelling identified a theoretical plan-enabled capacity of 17,983 additional dwellings across the district. This includes 3,116 from greenfield and future urban zones, and 14,867 from infill/redevelopment of existing areas.

23 Of this, 10,097 dwellings are considered feasible to develop based on current market factors. 7,331 of these are in brownfield/infill areas and 2,766 in greenfield areas.

24 However, not all feasible development will be built. Further testing of the likelihood of feasible capacity being built identified a realisable development capacity of 7,818 dwellings, as shown in Table 1 above.

25 A key difference to the 2019 assessment is that growth is expected to double what was considered in the first HBA assessment. While an increase from that period, the projected level of growth is consistent with the districts recent long run annual average growth rate of 1.5% percent. The demand for joined terrace housing and apartments (medium density typologies) is also forecast to increase as part of this growth. The 2019 assessment identified that while some of these medium density typologies were feasible, none were realisable at that time given more complex development risks and market preferences.

26 However, the economic analysis supporting this assessment has identified an increase in the number of these types of development that are realisable in the current market, where demand and prices have further increased since the last assessment. This is supported by the increased level of interest and activity for the development of multi storeyed townhouses and apartments emerging around Paraparumu, Raumati and Paraparaumu Beach areas.

Infrastructure Capacity – key findings

27 A key part of the HBA includes assessment of available or planned capacity across the Council’s drinking, waste and stormwater networks (three waters), local roading and parks and open space networks. The detailed assessment can be found at Appendix 2.

28 As previously mentioned, a key factor identified in this assessment was the increase in growth forecast. Overall, the assessment of Council’s networks found that while the current future planned upgrades and extensions to Councils networks provide sufficient capacity to meet anticipated growth across the district in the short and medium term, the increase in growth presents challenges and opportunities for how longer-term growth is supported. This includes looking at the shape and nature of infrastructure networks required to support and enable good outcomes alongside the future growth of the district.

29 A number of infrastructure networks such as open space and stormwater previously met growth needs on a case-by-case basis as development has emerged. This has been assisted by hydraulic neutrality requirements in the District Plan. However, the scale of future growth and shifting balance between greenfield growth and intensification may require different long-term approaches in order to meet future growth outcomes.

30 The nature and location of future growth also creates a challenge for water and wastewater networks as they are impacted by increasing physical costs to develop and maintain their efficiency and effectiveness as networks grow and expand, but also the costs of meeting higher health standards and environmental controls relating to receiving environments.

31 Improvements in mode share and public transport are also important to improve accessibility and alleviate congestion across the district. This is increasingly important as the district grows and intensifies. The East-West connector road is one project planned to alleviate congestion in Paraparaumu and support future growth, with improved public transport services (both bus and rail) key to supporting all growth across the district, but particularly in Ōtaki where existing deficiencies need to be addressed in addition to future growth anticipated in the area. This is particularly important as it borders two regional boundaries and sits at the heart of the northern gateway as part of the Wellington Regional Growth Framework.

32 The Long Term Plan 2021-2041 confirmed a significant increase in capital funding to support additional infrastructure capacity needs across the next 30 years. Following the recent adoption of the District Growth Strategy, further assessment work will be undertaken of the growth needs of the district and help inform planning and investment as part of the Long-Term Plan and Infrastructure Strategy in 2024, as additional investment is almost certainly necessary to make appropriate provision for this growth over the long term.

Housing Demand for other groups

33 One new requirement introduced for the HBA under NPS-UD was to provide further details on how well current and likely future demands for housing by Māori and different groups in the community are met, including the demand for different types and forms of housing (such as for lower-cost housing, papakāinga or student accommodation).

34 This HBA provides an initial overview to help provide some context around different demands and pressures affecting different parts of the community including Māori households, public housing, student accommodation and visitor accommodation. The HBA also notes the work that Council, in partnership with local iwi, is currently undertaking with regards to a Housing Needs and Social Impact Assessment which is capturing more detailed quantitative and qualitative information to help inform understanding of a variety of demand pressures across the district, across the housing continuum.

35 This includes research with our iwi partners into the housing and social needs in their rohe. The findings from the needs assessment will help inform assessment of housing demand for other groups as part of the next HBA.

Inserting housing bottom lines

36 Another requirement of the NPS-UD is for housing bottom lines to be inserted into Council’s District Plan once the HBA is public. This will identify the demand and levels of housing forecast across the short-medium term and long-term periods in the District Plan to be considered as part of any planning processes.

37 This must be undertaken as soon as practicable and without using the Schedule 1 process under the Resource Management Act 1991 (RMA). The District Plan team is aware of this requirement and will look to progress the change to the District Plan once the final Wellington Regional HBA is finalised and published. This will take the same process as the NPS-UD requirement for removing parking provisions – where the change is made directly to the plan with a notification provided to inform the public of the change.

Responding to insufficiency

38 The HBA provides information on housing demands and how that reflects against development setting and changes in the local housing and development markets. This is a key tool to support ongoing discussion with the development community, iwi, central government and other organisations to help provide development capacity but also meet current and future housing and business needs.

39 Under the NPS-UD, the identification of shortages in the HBA requires Council to notify the Minister for the Environment and look to increase development capacity in its District Plan as soon as practicable as well as update any relevant plan or strategy alongside any other options to increase development capacity or otherwise enabling development.

40 Council is well placed in having just adopted the District Growth Strategy which sets a 30-year direction for where, how and when the district grows to meet future population growth. This includes growing up and out to meet the future growth needs of the district. A key change to the District Plan is also underway (Plan Change 2 – Intensification) which will help implement the new District Growth Strategy and respond to requirements for councils to enable intensification under the NPS-UD. This plan change also incorporate changes enabling greater density of development in existing residential areas in line with the medium density residential standards that were made by amendment to the RMA late last year. This plan change will be notified before 20 August 2022 and provide additional development capacity to meet the increased needs of the district. Councils Long Term Plan 2021-2041 also provides for a further urban development plan change scheduled for notification in 2024, and other plan changes scheduled relating to mana whenua, flooding and coastal issues.

41 As previously mentioned, Council is also currently preparing a Housing Needs and Social Impact Assessment. Alongside the HBA, the needs assessment will help us better understand the full nature and extent of housing demand across our district. A Housing Strategy is also in the process of being developed. Informed by both the HBA and needs assessment, the Housing Strategy will guide Council’s work and partnerships with iwi, central government, developers and community housing providers to deliver better housing outcomes for our community.

42 These future focussed pieces of work will help inform the next full HBA and preparation to support the 2024 Long Term Plan. Regular monitoring will be used to continue to identify changes affecting housing and business, support ongoing discussion with the local development community and support monitoring of the District Growth Strategy.

He take | Issues

Assessing the impacts from the new residential medium density standards and intensification

43 It is important to note that this assessment is based on the current District Plan and does not take into account changes made by the Medium Density Residential Standards introduced to the RMA or changes to the District Plan that are underway to give effect to NPS-UD requirements for intensification. These changes are anticipated to result in significant increase in development capacity that will be assessed in the next HBA.

Modelling processes

44 One of the challenges faced by councils was the technical challenges with updating modelling developed under the first HBA. A number of simplifications were necessary in order to complete this assessment across councils. Early discussions are underway to explore how modelling can be standardised and capacity developed to support future HBA processes as part of joint work under the Wellington Regional Growth Framework.

Ngā kōwhiringa | Options

45 This report notes the findings of the final draft HBA and does not contain options for consideration.

Tangata whenua

46 This assessment has not included direct engagement with our iwi partners. However as noted earlier, Council is working in partnership with local iwi to undertake a Housing Needs and Social Impact Assessment. This will capture more detailed quantitative and qualitative information and help inform understanding of a variety of demand pressures across the district, across the housing continuum. This includes research with our iwi partners into the housing and social needs in their rohe. This more detailed information will be used to inform and support future HBAs and work underway by Council to support the delivery of affordable housing to meet the district’s needs.

Panonitanga āhuarangi | Climate change

47 The HBA is an evidence base that helps inform future decisions relating to the provision of development capacity and infrastructure capacity. While modelling takes into account elements and impacts of climate change (including planning limitations on the developability of land such as flooding, and the impacts of climate change reflected into infrastructure capacity assessments such as the frequency, duration and intensity of weather events), it does not directly take into account climate change considerations. However, this HBA is an input for others to consider alongside processes and decisions that do have a direct bearing on council’s climate change goals.

Ahumoni me ngā rawa | Financial and resourcing

48 There are no direct financial implications associated with this report and updated housing assessment. The next HBA assessment process is expected to commence later this year and will cover both housing and business demand and supply. This work will be coordinated as part of the Wellington Regional Growth Framework and will involve ongoing development of development capacity modelling. This is anticipated to be able to be met within existing budgets.

Ture me ngā Tūraru | Legal and risk

49 Under the NPS-UD the Council was due to complete the HBA by the end of July 2021. Additional challenges in modelling each of the collective councils’ data has led to delays in meeting this timeframe but the Ministry of the Environment have been kept informed of progress along the way.

Ngā pānga ki ngā kaupapa here | Policy impact

50 The policy impacts and requirement to respond to the HBA’s shortage of sufficient developable capacity are addressed in the discussion above.

Te whakawhiti kōrero me te tūhono | Communications & engagement

51 The HBA is a technical process supporting councils planning and investment process. No public consultation has been undertaken as part of the assessment process.

Te mahere tūhono | Engagement planning

52 This matter has a low degree of significance under Council’s Significance and Engagement Policy and an engagement plan is not required.

Whakatairanga | Publicity

53 The release of the Wellington Regional HBA will be coordinated across the other Wellington Councils. Once published a copy of the report will be available on Councils 'Urban Development' webpage and stakeholders will be notified. At the time of writing this report we anticipate the Regional HBA being published in May 2022.

Ngā āpitihanga | Attachments

1. Final draft Kāpiti Coast District HBA chapter 2021 ⇩

2. Kāpiti Coast District Council HBA Infrastructure Assessment 2021 ⇩

Council Meeting Agenda

7 April 2022

10.3 Social Impact Grants 2022

Kaituhi | Author: Andrea Healy, Senior Advisor, Local Outcomes

Kaiwhakamana | Authoriser: Janice McDougall, Group Manager People and Partnerships

Te pūtake | Purpose

1 This report seeks a decision on funding for applications received to the Social Impact Grants 2022.

He whakarāpopoto | Executive summary

2 This report provides the independent evaluation panels’ recommendations for the Ōtaki Social Impact Grants of $50,000 and the districtwide Social Impact Grants of $320,000, and seeks a decision on funding for applications received to both funds.

Te tuku haepapa | Delegation

3 Council has delegated authority to consider this under section A.2 of the 2019-2022 Triennium Governance Structure and Delegations.

Taunakitanga | RECOMMENDATIONS

Social Impact Grants 2022 – Ōtaki

It is recommended that the Council:

A. Endorses the recommendations of the Ōtaki Social Impact Grants evaluation panel.

B. Approves funding totalling $42,340.00 to the following organisations:

B.1 $2,700.00 to Age Concern Kapiti Coast Incorporated

B.2 $9,640.00 Energise Ōtaki

B.3 $10,000.00 to Māoriland Charitable Trust

B.4 $10,000.00 to Ngā Hapū o Ōtaki

B.5 $10,000.00 to Te Puna Oranga o Ōtaki

C. Declines the funding requests totalling $11,495.01 from the following organisations:

C.1 $1,551.01 from Ōtaki Montessori

C.2 $9,944.00 from Waka Kapiti

D. Approves allocating the balance of $7,660.00 to Te Puna Oranga o Ōtaki to support their immediate response to the COVID-19 pandemic.

Social Impact Grants 2022 – Districtwide

It is recommended that the Council:

E. Endorses the recommendations of the districtwide Social Impact Grants evaluation panel.

F. Approves funding totalling $320,000.00 to the following organisations:

F.1 $15,000.00 to Age Concern Kapiti Coast Incorporated

F.2 $15,000.00 to Dementia Wellington Charitable Trust

F.3 $14,810.00 to Energise Ōtaki

F.4 $11,000.00 to English Language Partners

F.5 $25,000.00 to Greater Wellington Neighbourhood Support

F.6 $2,310.34 to He Tangata Village

F.7 $15,000.00 to Kapiti Impact Trust

F.8 $20,000.00 to Kapiti Vaulting Club Incorporated

F.9 $10,354.00 to Kidz Need Dadz

F.10 $20,000.00 to KYS One Stop Shop Trust / Kapiti Youth Support

F.11 $20,000.00 to Manaaki Kapiti – Atiawa ki Whakarongotai

F.12 $15,000.00 to Māoriland Charitable Trust

F.13 $25,000.00 to Ngā Hapū o Ōtaki

F.14 $30,000.00 to Ōtaki Waka Hoe Charitable Trust

F.15 $20,000.00 to Paekākāriki Station Precinct Trust

F.16 $15,000.00 to Te Puna Oranga o Ōtaki

F.17 $21,525.66 to The Shed Project

F.18 $5,000.00 to Volunteer Kāpiti

F.19 $20,000.00 to Work Ready Kāpiti

G. Declines the funding requests totalling $124,194.00 from the following organisations:

G.1 $30,000.00 from Kapiti Community Foodbank Incorporated

G.2 $28,300.00 from The Kapiti Seventh Day Adventist Group

G.3 $30,000.00 from Moraka Menstrual Cups

G.4 $27,444.00 from Waka Kapiti

G.5 $8,450.00 from The Wellington Multiple Sclerosis Society

H. Acknowledges the significant contribution of the independent members on both the Ōtaki and districtwide evaluation panels in assessing the applications.

Tūāpapa | Background

4 In December 2017 Council adopted priorities and guiding principles to underpin the Social Investment Programme which are included at Appendix 1.

5 In 2018 the Council introduced its Social Investment Programme to provide financial support to community not-for-profit organisations. This shifted historical non-contestable community contracts and grants to a contestable investment programme based on priorities and achieving pre-set outcomes.

6 In June 2018 Council resolved to allocate funding to the community organisations included at Appendix 2. Social investment contracts were co-designed with each organisation based on deliverables and milestones unique to their initiative. The funding was for activity in 2018/19, 2019/20 and 2020/21. This is the last year of funding for this round.

7 In response to the COVID-19 pandemic social investment contract holders, like many other local providers, pivoted their day-to-day services to respond to COVID-19 and provide essential services to communities.

8 Recognising this, contract holders were offered the opportunity to re-look at timelines and deliverables, or repurpose their Year Two funding to support costs related to business as usual. Where required Council staff worked alongside contract holders to rework deliverables and put in place flexi-parameters, like extensions. An update on the outcomes of the 2018-2021 social investment contracts will be provided in May.

9 In light of the pandemic and to ensure continued support to the community, the Council agreed in December 2021 to implement a phased approach to social investment by introducing an interim Social Impact Grants process. The intention of the interim Social Impact Grants is to provide immediate, one-off funding to support community work during the COVID-19 response. (This is separate to the Social Investment Fund, which provides funding for a period of three-years and will open for applications in April.)

10 Council agreed to two separate pools of Social Impact Grant funding:

10.1 Districtwide: $320,000 with an individual grant range of between $10,000 to $30,000; and

10.2 Ōtaki: $50,000 with an individual grant range of between $5,000 and $10,000 to be allocated specifically to initiatives that would benefit Ōtaki and address equity issues. Organisations applying to this Ōtaki fund were also eligible to apply to the districtwide fund.

11 Council agreed to the establishment of an independent evaluation panel to assess applications for Social Impact Grants and provide recommendations to Council on funding allocations. This included the establishment of an Ōtaki specific evaluation panel to provide recommendations to Council on the Ōtaki fund.

12 This report provides the independent evaluation panels’ recommendations for the Ōtaki Social Impact Grants of $50,000 and the districtwide Social Impact Grants of $320,000.

He kōrerorero | Discussion

13 Applications for Social Impact Grants opened on 10 December 2021 and closed on 23 February 2022. The application criteria, which was inspired by Council’s Social Investment Programme, is included at Appendix 3.

14 Separate evaluation panels met, via Zoom, for each grant. A panel of three met on 14 March to evaluate and make recommendations for the Ōtaki Social Impact Grant, and a panel of five met on 16 March to evaluate and make recommendations for the Districtwide Social Impact Grant.

15 The independent members of the evaluation panels have a range of experience and expertise which they contributed to assessing the applications, all are Kāpiti residents and have worked professionally, and in their own time, for different services, community and not-for-profit organisations locally and nationally. A list of the independent members and brief biographies are included at Appendix 4. Council staff provided secretariat support to the evaluation panels.

16 Prior to the evaluation panel meetings, the independent members were sent a list of all applicants and a conflict-of-interest form with guidance about what constitutes a potential conflict of interest (actual or perceived). At the beginning of each meeting conflicts of interest were declared and recorded.

17 Each member of the evaluation panel was allocated applicants to contact by phone prior to the meeting to discuss the specifics of their project and ask any questions they had.

18 Separate panels were convened for each of the grants to ensure that decisions made for one grant did not influence decisions in the other, i.e. that there was equitable access to both grants by organisations.

Ōtaki social impact grants

He take | Issues

19 In total 7 organisations made applications to the Ōtaki Social Impact Grant for $53,835.01 making the fund oversubscribed by $3,835.01. A summary of all applications received is included at Appendix 5.

20 The evaluation panel met via Zoom on Monday 14 March 2022 to discuss and assess the applications and agree on the funding recommendations included in paragraphs 21 and 22 of this report. The evaluation criteria provided to the evaluation panel is included at Appendix 6. As part of their assessment the evaluation panel considered whether the service was going to be delivered to Ōtaki specifically, and if the project delivered on the priorities and emerging issues of the community and/or responded to the impact of COVID-19.

Ngā kōwhiringa | Options

21 Following their assessment of the 7 applications received, the evaluation panel recommends that the following 5 organisations receive Social Impact Grants:

Organisation	Amount Requested	Amount Recommended
1. Age Concern Kapiti Coast Incorporated	$2,700.00	$2,700.00
2. Energise Ōtaki	$9,640.00	$9,640.00
3. Māoriland Charitable Trust	$10,000.00	$10,000.00
4. Ngā Hapū o Ōtaki	$10,000.00	$10,000.00
5. Te Puna Oranga o Ōtaki	$10,000.00	$10,000.00
Te Puna Oranga o Ōtaki – balance remaining *		$7,660.00
TOTALS	$42,340.00	$50,000.00

* In addition to the $10,000.00 they applied for, the evaluation panel recommends allocating the balance remaining of $7,660.00 to Te Puna Oranga o Ōtaki to deliver the COVID-19 manaaki response in Ōtaki.

22 The evaluation panel recommends that the following 2 organisations do not receive Social Impact Grants:

Organisation	Amount Requested	Amount Recommended	Reason
1. Ōtaki Montessori	$1,551.01	$0.00	Project does not meet fund priorities
2. Waka Kapiti	$9,944.00	$0.00	Great initiative but commercial venture
TOTALS	$11,495.01	$0.00

23 It was agreed at the meeting that, if Council members agreed with the recommendations, Council staff will:

23.1 work with Ōtaki Montessori as their project may be eligible to apply for funding to the Community Grants programme due to open from 7 April to 5 May,

23.2 work with Waka Kapiti to help them navigate the process to get registered as a charitable trust.

DISTRICTWIDE social impact grants

He take | Issues

24 In total 24 organisations applied for funding from the Districtwide Social Impact Grant for a total of $547,668.34 making the fund oversubscribed by $227,668.34. A summary of all applications received is included at Appendix 7.

25 The evaluation panel met via Zoom on Wednesday 16 March 2022 to discuss and assess the applications and agree on the funding recommendations included in paragraphs 26 and 27 of this report. The evaluation criteria provided to the evaluation panel is included at Appendix 8.

Ngā kōwhiringa | Options

26 Following their assessment of the 24 applications received, the evaluation panel recommends that the following 19 organisations receive Social Impact Grants:

Organisation	Amount Requested	Amount Recommended
1. Age Concern Kapiti Coast Incorporated	$28,000.00	$15,000.00
2. Dementia Wellington Charitable Trust	$30,000.00	$15,000.00
3. Energise Ōtaki	$14,810.00	$14,810.00
4. English Language Partners	$11,000.00	$11,000.00
5. Greater Wellington Neighbourhood Support	$30,000.00	$25,000.00
6. He Tangata Village	$2,310.34	$2,310.34
7. Kapiti Impact Trust	$20,000.00	$15,000.00
8. Kapiti Vaulting Club Incorporated	$30,000.00	$20,000.00
9. Kidz Need Dadz	$10,354.00	$10,354.00
10. KYS One Stop Shop Trust / Kapiti Youth Support	$30,000.00	$20,000.00
11. Manaaki Kapiti – Atiawa ki Whakarongotai	$20,000.00	$20,000.00
12. Māoriland Charitable Trust	$30,000.00	$15,000.00
13. Ngā Hapū o Ōtaki	$30,000.00	$25,000.00
14. Ōtaki Waka Hoe Charitable Trust	$30,000.00	$30,000.00
15. Paekākāriki Station Precinct Trust	$25,000.00	$20,000.00
16. Te Puna Oranga o Ōtaki	$15,000.00	$15,000.00
17. The Shed Project	$22,000.00	$21,525.661
18. Volunteer Kāpiti	$15,000.00	$5,000.00
19. Work Ready Kāpiti	$30,000.00	$20,000.00
TOTALS	$423,474.34	$320,000.00

27 The evaluation panel recommends that the following 5 organisations do not receive Social Impact Grants:

Organisation	Amount Requested	Amount Recommended	Reason
1. Kapiti Community Foodbank	$30,000.00	$0.00	Deemed business as usual
2. The Kapiti Seventh Day Adventist Group	$28,300.00	$0.00	Concerns regarding religious recruitment / proselytising
3. Moraka Menstrual Cups	$30,000.00	$0.00	Tauranga-based business – couldn’t confirm links to local groups
4. Waka Kapiti	$27,444.00	$0.00	Great initiative but commercial venture
5. The Wellington Multiple Sclerosis Society	$8,450.00	$0.00	Deemed business as usual
TOTALS	$124,194.00	$0.00

Tangata whenua

28 The social investment fund is outcomes-based and put iwi prosperity and iwi aspirations at the fore, as key principles for improving social outcomes that contributed to community wellbeing.

29 The funding model also embeds an equity framework that reinforces the tiriti principle of tino rangatiratanga (iwi-led initiatives to achieve iwi aspirations) to facilitate Māori whakairo (Māori thinking and understanding) to enhance outcomes.

Panonitanga āhuarangi | Climate change

30 One of the social investment principles guiding investment in positive social impacts is:

Sustainability - organisations and initiatives encourage innovation and work towards becoming sustainable in all respects, including environmentally.

Ahumoni me ngā rawa | Financial and resourcing

31 A total of $395,000 is available through the social investment fund. This is made up of:

31.1 An annual amount of $345,000 assigned to the Community Support Activity;

31.2 A new allocation of $50,000 per annum for Ōtaki place-based initiatives, acquired through Council’s Long Term Plan 2021-41.

32 It is important to note that in September 2021 Council resolved to make a one-off grant to the Kāpiti Community Foodbank to support their relocation project. Through this process $25,000 was repurposed from the social investment fund reducing the social investment fund from $395,000 to $370,000 for this year.

Ture me ngā Tūraru | Legal and risk

33 Some decision makers will be closely connected to organisations who have made applications. If elected members have a conflict they should abstain from voting or participating in the debate at the Council Meeting.

Ngā pānga ki ngā kaupapa here | Policy impact

34 This matter has a low level of significance under Council’s Significant and Engagement Policy.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

35 An engagement plan is not needed to implement this decision as it builds on engagement undertaken in 2017 to development the Social Investment programme.

Whakatairanga | Publicity

36 A communications plan has been developed to inform the community and key stakeholders of Council’s decision. This will include using media and digital channels.

Ngā āpitihanga | Attachments

1. Social Investment Priorities and Principles ⇩

2. Organisations allocated Social Investment Funding 2018-2021 ⇩

3. Fund Criteria ⇩

4. Evaluation Panels ⇩

5. Applications Received - Ōtaki ⇩

6. Evaluation Criteria - Ōtaki ⇩

7. Applications Received - Districtwide ⇩

8. Evaluation Criteria - Districtwide ⇩

Council Meeting Agenda

7 April 2022

10.4 Reports and recommendations from Standing Committees and Community Boards

Kaituhi | Author: Fiona Story, Senior Advisor Democracy Services

Kaiwhakamana | Authoriser: Janice McDougall, Group Manager People and Partnerships

Te pūtake | Purpose

1 This report presents reports and recommendations considered by Standing Committees and Community Boards from 9 February 2022 to 9 March 2022.

He whakarāpopoto | Executive summary

2 Not required.

Te tuku haepapa | Delegation

3 The Council has the authority to consider recommendations made from Standing Committees and Community Boards to the Council.

Taunakitanga | RECOMMENDATIONS

A. That the Council notes the following recommendations from the Waikanae Community Board on 15 March 2022:

That the Waikanae Community Board accepts the proposed membership structure which forms part of the Terms of Reference for the Waimanu Lagoons Focus Group, as follows:

	Core	Observer
Waikanae Community Board (Chair)	1
Neighbours of Waimanu Lagoon Group	2
Friends of the Waikanae River	1
Tangata Whenua	1
Waikanae Estuary Guardians	1
Waimanu Care Group	1
Rotary Sailing Group	1
Forest and Bird Protection Society	1
Friends of Waikanae River	1
Waikanae Beach Residents	3
Department of Conservation		1
Wellington Regional Council		1
Parks and Reserves Department staff		1

That the Waikanae Community Board requests that Council notes the above resolution.

B. That Council receives this report (Reports and Recommendations from Standing Committees and Community Boards).

Tūāpapa | Background

4 During the period of 9 February 2022 to 9 March 2022, Standing Committee and Community Board meetings took place on the following dates:

Strategy and Operations Committee	10 March 2022
Te Whakaminenga o Kāpiti	15 March 2022
Waikanae Community Board	15 March 2022
Ōtaki Community Board	22 March 2022

5 Items discussed at each of the meetings listed in paragraph 4 are noted below:

5.1 On 10 March 2022, the Strategy and Operations Committee met to discuss:

· Adoption of the Policy Work Programme 2021-2024

· Major Event Fund Policy Update 2022

· Council Performance for the half-year ended 31 December 2021

· Confirmation of Minutes

· Confirmation of Public Excluded Minutes

5.2 On 15 March 2022 Te Whakaminenga o Kāpiti met to discuss:

· Update on Waitangi Day 2022

· Update on Māori Economic Development Grants 2021/22

· Update on Marae Grants 2021/22

· Update on Iwi Capacity Grants 2021/22

· Update on Maramataka 2021/22

· Confirmation of Minutes

5.3 On 15 March 2022 Waikanae Community Board met to discuss:

· Reikorangi Domain Working Draft Reserve Management Plan (matter of an urgent nature)

· Election of Deputy Chair and reallocation of Margaret Stevenson-Wright’s vacant roles (matter of an urgent nature)

· Update on Waikanae Beach Hall

· Waimanu Lagoons Focus Group – Confirmation of Terms of Reference

· Confirmation of Minutes

· Matters Under Action

5.4 On 22 March 2022 Ōtaki Community Board met to discuss:

· Road Naming – 7 Te Manuao Road, Ōtaki

· Road Naming – 34-36 Te Manuao Road, Ōtaki

· Consideration of Applications for Funding

· PP2O Update

· Confirmation of Minutes

· Matters Under Action

He kōrerorero | Discussion

He take | Issues

6 Within the reports and recommendations considered by Standing Committees and Community Boards from 10 March 2022 to 23 March 2022, there was one recommendation made to Council.

7 That recommendation was part of the Waikanae Community Board meeting on 15 March 2022 in relation to the Waimanu Lagoons Focus Group – Confirmation of Terms of Reference and is set out in the ‘Recommendations’ section above.

Ngā kōwhiringa | Options

8 Options are not required for this report.

Tangata whenua

9 There are no tāngata whenua considerations relevant to this report.

Panonitanga āhuarangi | Climate change

10 There are no climate change considerations relevant to this report.

Ahumoni me ngā rawa | Financial and resourcing

11 There are no financial and resourcing considerations relevant to this.

Ture me ngā Tūraru | Legal and risk

12 There are no legal considerations relevant to this report:

Ngā pānga ki ngā kaupapa here | Policy impact

13 This report has no current or future impact on Council policies.

Te whakawhiti kōrero me te tūhono | Communications & engagement

Te mahere tūhono | Engagement planning

14 An engagement plan is not required for this report.

Whakatairanga | Publicity

15 No publicity is required with regards to this report

Ngā āpitihanga | Attachments

Nil


AGENDA Council Meeting
I hereby give notice that a Meeting of the Kapiti Coast District Council will be held on:
Date:	Thursday, 7 April 2022
Time:	9.30am
Location:	Online via Zoom
Wayne Maxwell Chief Executive

Mayor K Gurunathan	Chair
Deputy Mayor Janet Holborow	Deputy
Cr Angela Buswell	Member
Cr James Cootes	Member
Cr Jackie Elliott	Member
Cr Gwynn Compton	Member
Cr Jocelyn Prvanov	Member
Cr Martin Halliday	Member
Cr Sophie Handford	Member
Cr Robert McCann	Member
Cr Bernie Randall	Member