MINUTES OF Kapiti Coast District Council
Ōtaki Community
Board Meeting
HELD AT THE Gertrude
Atmore Supper Room, Memorial Hall, Main Street, ,Ōtaki
ON Tuesday, 4 May 2021
AT 7.00pm
PRESENT: Ms Christine Papps, Ms Marilyn Stevens, Ms Shelly Warwick, Cr James Cootes
IN ATTENDANCE: Mrs Janice McDougall, Ms Samara Shaw
APOLOGIES: Mr Stephen Carkeek
LEAVE OF Nil
ABSENCE:
1 Welcome
The Chair welcomed everyone to the meeting including media and elected members.
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Committee Resolution OCB2021/9 Moved: Ms Shelly Warwick Seconder: Ms Marilyn Stevens That the apology received from Stephen Carkeek be accepted. |
3 Declarations of Interest Relating to Items on the Agenda
Shelly Warwick declared that she was on the Otaki College Board of Trustees and would not partipcate in discussion and voting on the Otaki College grant.
1. Andy Fraser, on behalf of Otaki College, spoke to two grant applications. He noted a third application for Paikea Bai had been withdrawn.
2. Hanna Wagner-Nicholls, on behalf of Energise Otaki, spoke to their grant application.
3. Emily McDowell, on behalf of Energise Otaki, spoke to their grant application.
4. Terry Poko, on behalf of Kapiti Youth Support, spoke to their grant application.
5. John Pritchard and Anna Carter, on behalf of Land Matters, spoke to their grant application.
6. Bill Tangney, on behalf of, the Otaki Golf Club spoke to their grant application.
7. Sheila Hart, on behalf of the Cobblers Soup Lunch, spoke to their grant application.
8. Jenny Askwith spoke to the Board about the connectivety at Peka Peka and the need for an interchange. In 2019 a motion was raised at a Board meeting and then went through to Council. She would like a formal response regarding the outcome.
It was noted that the Chair moved the update from the Otaki Museum Trust up on the agenda.
5 Updates
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7.1 Update from the Otaki Museum Trust |
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Judith Miller from Otaki Museum Trust provided an update to the Otaki Community Board on the current situation with the Museum and decisions regarding its long term vision and location. The Board extended their appreciation to the Museum Trust and the volunteers for the work they do. |
(a) Public Speaking Time Responses – Council staff would follow up the request from Ms Askwith and go back with a formal response.
(b) Leave of Absence – there were none.
(c) Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting) – there were none
It was noted that the Chair moved the Community Board Members’ Activities down the agenda.
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6.1 Consideration of applications for funding It was noted that the grant application from Paikea Baito to help with the costs of attending a 21 Day Outward Bound Course was withdrawn. The Board discussed that they would like to let three grants carry over to the next meeting in June so they are able to confirm amounts after reviewing the June meeting grants. The three grants are from Otaki College, Land Matters and Cobbler Soup Lunch.
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Committee Resolution OCB2021/10 Moved: Cr James Cootes Seconder: Ms Marilyn Stevens That the Ōtaki Community Board approves a Community Grant of $500.00 to Ōtaki College – Keiontay Mulvay help with the costs to help with the costs of attending a Spirit of Adventure programme. That the Ōtaki Community Board approves a Community Grant of $500.00 to Energise Ōtaki – Repair Cafe to help with the costs running repair café’s in Otaki. That the Ōtaki Community Board approves a Community Grant of $1,232.00 to Energise Ōtaki to help with the costs of equipment to use for short videos to promote local initiatives. That the Ōtaki Community Board approves a Community Grant of $2,000.00 to Kapiti Youth Support to help with the costs for building projects with youth in Otaki. That the Ōtaki Community Board approves a Sporting Activity Grant of $500.00 to Otaki Golf Club to help with the costs of golf coaching for the youth in Otaki. |
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Moved: Ms Marilyn Stevens Seconder: Ms Christine Papps That the Ōtaki Community Board will consider at the 15 June Board Meeting the grants from: · Ōtaki College to help with the costs of creating an artwork in their all-weather turf area. · Sam Pritchard – Land Matters to help with the costs of supporting a development of a strategy to identify a suitable off-road route linking Paraparaumu and Waikanae with Otaki for the purpose purpose of a one/two-day mountain bike track · Cobblers Soup Lunch to help with the costs to help with the costs of hall hire for the Gertrude Atmore supper room.
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8 Members’ Business
(d) Community Board Members’ Activities
Chris Papps attended the Community Board Conference in Gore and had also had attended briefings at Council.
James Cootes provided the following update and also circulated his updates to the Board:
· Blue Bluff slip;
· Chaired the Otaki Rotunda AGM;
· Attended various meetings around PP2O;
· Riverbank footpath;
· Long term plan – comments around rate increases.
Shelly Warwick attended the Community Board Conference in Gore and had circulated her updates to the Board.
Marilyn Stevens provded the following update:
· attended CBEC meetings in the lead up to the Community Board conference;
· attended Foodbank meeting;
· attended Otaki Museum meeting;
· attended the Community network meetings which have been very well attended. A few points have been raised around land being allocated for food growing and there was also a question about why there will be spectator fees at the pools?
James Cootes provided an update on Elevate Otaki:
There have been three new members appointed to Elevate Ōtaki. Pip Payne, Careoline Michael and Adrian Gregory.
They have also contracted a local, Sarah Ferguson into the “Business Connector – Person on the Ground” role. This position was in response to the Business Preparedness Survey that Elevate Ōtaki did and feedback from the businesses for a “person on the ground”.
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Committee Resolution OCB2021/11 Moved: Ms Marilyn Stevens Seconder: Cr James Cootes That the minutes of the Otaki Community Board meeting on 16 March 2021 be accepted as a true and accurate record of the meeting. |
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The Board discussed the signage at Haruatai park and whether it was directional signage.
The Board asked for an update on the following items · Otaki Beach development process and the Road stopping; · Community safety work around the Memorial Hall; · Otaki Boating Club.
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The Ōtaki Community Board meeting closed at 9.07pm.
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CHAIRPERSON