Minutes of Strategy and Operations Committee Meeting

MINUTES OF Kapiti Coast District Council
Strategy and Operations Committee Meeting
HELD AT THE Council Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 3 September 2020 AT 9.30am

PRESENT: Cr James Cootes, Cr Gwynn Compton, Mayor K Gurunathan, Deputy Mayor Janet Holborow, Cr Angela Buswell, Cr Martin Halliday, Cr Sophie Handford, Cr Jocelyn Prvanov, Cr Bernie Randall, Cr Robert McCann

IN ATTENDANCE: Community Board Member Kathy Spiers

Community Board Member Marilyn Stevens

Wayne Maxwell, Glen O’Conner, Mark de Haast, Janice McDougall, James Jefferson, Tania Parata, Kara Kearney, Sean Mallon, Chris Pearce.

APOLOGIES: Cr Jackie Elliott

LEAVE OF Nil

ABSENCE:

1 Welcome

2 Council Blessing

Cr Cootes welcomed everyone to the meeting and Cr Holborow read the Council blessing.

3 Apologies

Committee Resolution 2020/32

Moved: Cr Sophie Handford

Seconder: Cr Robert McCann

That apologies from Cr Jackie Elliott be received and accepted.

Carried

4 Declarations of Interest Relating to Items on the Agenda

5 Public Speaking Time for Items Relating to the Agenda

6 Members’ Business

(a) Public Speaking Time Responses

(b) Leave of Absence

7 Updates

7.1 Resident Opinion Survey 2019/20 Annual Report

Chris Pearce introduced Alasdair Allen, from Research First, who attended the meeting via audio/visual link to deliver presentation. Councillors raised questions durung the presentation which were answered by Mr Allen and officers. Full report will be published on Kapiti Coast District Council website.

Cr Bernie Randall left the meeting at 10:42 am.

Cr Bernie Randall returned to the meeting at 10:44 am.

The meeting adjourned at 11:01 am and resumed at 11:10am.

8 Reports

8.1 Community Contracts Report Backs

Tania Parata introduced report, and Lyndal Bremer and Sebastian Grodd from Life Flight Trust, who presented to the committee.

Charlie Cordwell, Surf Lifesaving NZ, spoke of the work of surf lifesaving in the Kapiti Coast District Council area.

A number of councillors spoke of the community’s gratitude for the work of these organisations.

Committee Resolution 2020/33

Moved: Cr Martin Halliday

Seconder: Cr Bernie Randall

38. That the Committee thanks Surf Lifesaving New Zealand, Life Flight Trust and Wellington Free Ambulance for their role in providing beach life guard and emergency services for Kāpiti communities.

39. That the Committee notes the annual report back from: Life Flight Trust, Wellington Free Ambulance and Surf Lifesaving New Zealand.

40. That the Committee notes staff will further investigate equity of access to emergency services on the Kapiti Coast to inform the development of the Council’s 2021-2041 Long term plan.

Carried

8.2 Waka Kotahi NZ Transport Agency Procedural Investment Audit Report

Glen O’Connor presented report and answered questons from members.

Cr Gwynn Compton left the meeting at 11:56 am.

Committee Resolution 2020/34

Moved: Deputy Mayor Janet Holborow

Seconder: Cr Angela Buswell

That the Strategy and Operations Committee notes the findings from the February 2020 Waka Kotahi Procedural Investment Audit Report.

Carried

Cr Gwynn Compton returned to the meeting at 12:01 pm.

9 Confirmation of Minutes

9.1 Confirmation of minutes

Committee Resolution 2020/35

Moved: Cr Angela Buswell

Seconder: Deputy Mayor Janet Holborow

1. That the minutes of the Strategy and Operations meeting on 13 February 2020 be accepted as a true and accurate record of the meeting.

2. That the minutes of the Strategy and Operations meeting on 16 July 2020 be accepted as a true and accurate record of the meeting

3. That the minutes of the Strategy and Operations meeting on 20 August 2020 be accepted as a true and accurate record of the meeting

Carried

10 Public Speaking Time

· For items not on the agenda

11 Confirmation of Public Excluded Minutes

Nil

12 Public Excluded Reports

Resolution to Exclude the Public

Public Excluded Resolution 2020/36

Moved: Cr Gwynn Compton

Seconder: Deputy Mayor Janet Holborow

That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
12.1 - Kapiti Coast Major Events Fund	Section 7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	Section 48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The Strategy and Operations Committee meeting went into public excluded session at 12:04pm.

Committee Resolution 2020/37

Moved: Mayor K Gurunathan

Seconder: Deputy Mayor Janet Holborow

That the Strategy and Operations Committee moves out of a public excluded meeting.

Carried

The Strategy and Operations Committee came out of public excluded session at 12:32pm.

The Strategy and Operations Committee meeting closed at 12:33pm.

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CHAIRPERSON