AGENDA

 

 

Paekākāriki Community Board Meeting

I hereby give notice that a Meeting of the Paekākāriki Community Board will be held on:

Date:

Tuesday, 11 February 2020

Time:

7.00pm

Location:

St Peter's Hall, Beach Road, Paekākāriki

Natasha Tod

Group Manager

 


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

Kapiti Coast District Council

Notice is hereby given that a meeting of the Paekākāriki Community Board will be held in the St Peter's Hall, Beach Road, Paekākāriki, on Tuesday 11 February 2020, 7.00pm.

Paekākāriki Community Board Members

Ms Holly Ewens

Chair

Ms Jessica Hortop

Member

Ms Tina Pope

Deputy

Mr Daniel O'Connell

Member

Cr Sophie Handford

Member

 


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

Order Of Business

1          Welcome. 5

2          Apologies. 5

3          Declarations of Interest Relating to Items on the Agenda. 5

4          Public Speaking Time. 5

5          Members’ Business. 5

6          Reports. 6

6.1            The 2009 Beach Bylaw Review Project 6

7          Updates. 11

7.1            Paekākāriki Surf Lifesaving Club, New Clubhouse; Jenny Rowan, Dale Evans and Matt Warren. 11

7.2            Community–led coastal adaptation programme update. 11

7.3            Presentation: Introduction to WREMO by Renee Corlett 11

8          Confirmation of Minutes. 12

8.1            Confirmation of minutes. 12

9          Matters Under Action. 20

9.1            Matters Under Action. 20

10       Confirmation of Public Excluded Minutes. 23

Nil

 

 


1            Welcome

2            Apologies

3            Declarations of Interest Relating to Items on the Agenda

Notification from Elected Members of:

3.1 – any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting, and

3.2 – any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

4            Public Speaking Time

5            Members’ Business

(a)       Public Speaking Time Responses

(b)       Leave of Absence

(c)       Matters of an Urgent Nature (advice to be provided to the Chair prior to the commencement of the meeting)

(d)       Community Board Members’ Activities


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

6            Reports

6.1         The 2009 Beach Bylaw Review Project

Author:                    Brandy Griffin, Principal Advisor Research & Policy

Authoriser:             Mark de Haast, Group Manager

 

Purpose of Report

1        This report provides the Paekākāriki Community Board with a progress update of the 2009 Beach Bylaw Review Project.

Delegation

2        The Paekākāriki Community Board has the authority to consider this matter under Part D of Governance Structure and Delegations 2019-2022 Triennium.

Background

3        Section 145 of the Local Government Act allows territorial authorities to make bylaws for one or more of the following purposes:

3.1     protecting the public from nuisance;

3.2     protecting, promoting, and maintaining public health and safety; and/or

3.3     minimising the potential for offensive behaviour in public places.

4        The current Beach Bylaw was adopted on 7 May 2009, and is now up for review.  The review is on the Council-approved Policy Work Programme, and commenced in February 2019. 

5        Bylaw reviews are generally carried out in three phases:

5.1     Phase 1 includes:

5.1.1    pre-consultation engagement, data collection, and analysis;

5.1.2    the identification of issues and options; and

5.1.3    the development of proposed revisions to the existing bylaw.

5.2     Phase 2 includes the development of a draft Bylaw and public consultation on any proposed revisions, carried out in accordance with the LGA 2002 requirements for special consultative procedures.

5.3     Phase 3 involves the analysis of written and oral submissions, leading to a final draft of the revised bylaw, which is then presented to Council for final consideration and adoption. 

6        This progress update provides information on the data collection and analysis that has been undertaken to date, and the proposed approach and timeframes for the remainder of the review.

DISCUSSION

Phase 1: pre-consultation data collection and analysis

7        The pre-consultation phase seeks to identify issues with the existing Bylaw to be considered in the review.

8        To date, Council Officers have completed the following:

8.1     Analysis of service requests, emails, and other correspondence that Council received in relation to the existing Beach Bylaw from January 2017 to December 2019;

8.2     Analysis of beach patrol data from the summer of 2016/17 to the present;

8.3     Initiated a legal review to better understand several aspects of the Bylaw, particularly in relation to legislative requirements and jurisdiction of other government agencies;

8.4     Completed a review of other coastal Councils to understand how they address similar issues; and

8.5     Carried out some initial discussions with New Zealand Police, Greater Wellington Regional Council (GWRC), the Department of Conservation (DOC), and the Kapiti Emergency Services Coordinating Committee (KESCC) to discuss issues related to jurisdiction and implementation.

9        Table 1 below lists the key issues that were identified from the review of Council’s service requests.

Table 1: Issues raised in service requests, 3 years from January 2017 to December 2019

Issue

Number of service requests

Percentage of total

Vehicles on beaches - concerns about pedestrian safety and/or harm to the natural environment

171

77%

91 (53%) of these were in the area between the Kapiti Boating Club and the Waikanae Boating Club.

Beach access areas -  improvements requested for beach access ways, parking, signage, and boat ramps

41

19%

Horses on beaches -  some callers raising complaints about the presence of horses on the beach, while others wanted to see improvements to facilitate horse riding on the beaches

8

4%

Total number of service requests

220

-

 

10      During the summer beach patrols, Officers collected information on 281 cars and spoke to 173 drivers (62%).  Of the 173 drivers, most were not familiar with the rules for cars on beaches.  Common non-compliant activities included: watching the surf, fishing, surfing (further north), parking (without a disability permit or boat launch), dog walking, and freedom camping.  For those that identified where they were from, 47% were from Kāpiti, 31% were from the wider Greater Wellington Region, 12% were from Horowhenua and Manawatu, and 10% were from elsewhere in New Zealand.  Table 2 below lists the locations where the beach patrol data was collected.

Table 2: Beach patrol data (2016 to the present)

Location

Number of cars (n=281)

Percentage of total

Ōtaki

21

8%

Te Horo

18

7%

Waikanae (North of boating club)

16

6%

Raumati

10

3%

Paraparaumu (Boating club to WSR)

216

76%

 

11      The reviews of emails and other correspondence, as well as discussions across Council and with the New Zealand Police and GWRC, suggest that other issues requiring further consideration in this review will include:

11.1   Promoting safety around the use of kontiki longline fishing systems;

11.2   Protection of sensitive sites;

11.3   Permitting for special events; and

11.4   Implementation and enforcement. 

12      Data collection and analysis will continue throughout the review, primarily in response to any new issues that become identified that require further information. 

Partnership with iwi

13      It is important that early engagement occurs with our iwi partners so Council Officers have sought guidance from each of the three iwi on how they would like to work with us on this project.  A representative has been appointed to provide a joint response, allowing for specific input from each iwi where necessary.  This work is currently in process.

Community engagement

14      A detailed engagement plan has been developed for engagement with the community and key stakeholders.

15      Table 3 below provides a general overview of the engagement planned.

Table 3: Planned engagement and timeframes

Type of engagement

Target Timeframes

Meetings with key stakeholders

Governance partners (e.g., GWRC, MPI, DOC, Police)

Ongoing discussions

Community Boards

Ongoing discussions

Special topic interest and/or advisory groups (AAG, CWB, OPC, etc)

Jan – Mar 2020

Mass communications + ongoing meetings with key stakeholders

On-line survey (4 weeks), with widespread advertising and promotion

February 2020

Information pop-up(s)¹ - Paekākāriki Market

1 February 2020

Information pop-up(s) - Waitangi Day Event

6 February 2020

Information pop-up(s) - Paraparaumu Beach Market

8 & 15 February 2020

Information pop-up - Ōtaki Kite Festival

9 February 2020

Information pop-up – Coastlands

29 February 2020

Information pop-up - Waikanae Surf Club

Exact date TBD

Beach patrols²

Ongoing

Facilitated workshops³ in Ōtaki, Waikanae, and Paraparaumu

Exact dates TBD

¹ An information pop-up is when a table is set up in a public setting, and information on the project is shared with passers-by.

² The environmental protection team carries out regular summer beach patrols where they talk to users on the beach and share information about our Beach Bylaw. 

³ A facilitated workshop is when the public is invited to a session to learn more about the project and share their views.

Phases 2 and 3

16      The information collected during Phase 1 will be used to develop a draft 2020 Bylaw and Statement of Proposal that will be released for public consultation in accordance with the LGA 2002 requirements for special consultative procedures. 

17      During this formal consultation period (Phase 2), some public drop-ins will be held to ensure the public has had sufficient opportunity to provide feedback and hearings will be held to ensure that submitters are given an opportunity to speak to their submissions.  More information on the public drop-in sessions and hearings will be provided when the draft 2020 Bylaw and Statement of Proposal are presented to Council.     

18      The information collected from the formal consultation period will then be considered and will input into a final draft 2020 Bylaw, which will be presented to Council for final consideration and adoption (Phase 3). 

19      The proposed timeframes for Phases 2 and 3 are outlined in Table 4 below.

 

 

 

Table 4: Tentative timeframes for the Beach Bylaw review for Phases 2 and 3

Action

Target Dates4

Briefing to Council, with a focus on the initial results of the early engagement phase and next steps

5 March 2020

Briefing to Council on the development of the Draft Bylaw and Statement of Proposal

26 March 2020

Council approves special consultative procedure on Draft 2020 Bylaw and Statement of Proposal to Council

28 May 2020

Special consultative procedure, including discussions with Community Boards and public drop-in(s)

8 June to 5 July 2020

Hearings

30 July 2020

Report to Council for adoption of Beach Bylaw 2020

23 September 2020

4 These dates are tentative. The nature of the feedback received during Phase 1 will impact the proposed timeframes.

Considerations

Policy considerations

20      There are no policy considerations in addition to those outlined in this report.

Legal considerations

21      The current Beach Bylaw was adopted on 7 May 2009.  In accordance with s159 of the Local Government Act 2002 (LGA 2002), the Bylaw was due to be reviewed by 7 May 2019. 

22      Because the review was not completed by 7 May 2019, s160A of the LGA 2002 has come into effect which states the Bylaw will be revoked automatically if the review is not completed by 7 May 2021. 

Financial considerations

23      This review will be carried out within existing budgets. 

Tāngata whenua considerations

24      It is important that we work with our iwi partners on this review, and we have been in contact with each of the three iwi to learn how they would like to participate in this project. Initial feedback suggests that a representative of Te Ātiawa ki Whakarongotai will provide a joint response, allowing for specific input from each iwi where necessary.

Strategic considerations

25      Toitū Kāpiti includes aspirations for strong, safe communities and a thriving environment. The Beach Bylaw assists in the attainment of these aspirations because it seeks to enhance the safety of the public on the beach, while also protecting the beach natural environment.

SIGNIFICANCE AND ENGAGEMENT

Significance policy

26      In accordance with the LGA 2002, a special consultative procedure will be required for this Bylaw review.

Consultation already undertaken

27      Conversations have started with New Zealand Police, GWRC, DOC, MPI, and emergency responders.

 

Recommendations

It is recommended that the Paekākāriki Community Board note this progress update on the 2009 Beach Bylaw Review Project.

 

Appendices

Nil

  


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

7            Updates

7.1         Paekākāriki Surf Lifesaving Club, New Clubhouse; Jenny Rowan, Dale Evans and Matt Warren

7.2         Community–led coastal adaptation programme update

7.3         Presentation: Introduction to WREMO by Renee Corlett  


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

8            Confirmation of Minutes

8.1         Confirmation of minutes

Author:                    Grayson Rowse, Democracy Services Advisor

Authoriser:             Leyanne Belcher, Democracy Services Manager

 

 

 

 

Recommendations

That the minutes of the Paekākāriki Community Board meeting on 3 December 2019 be accepted as a true and accurate record of the meeting.

 

Appendices

1.       Minutes - Paekakariki Community Board meeting 3 December 2019  

 


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

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Paekākāriki Community Board Meeting Agenda

11 February 2020

 

9            Matters Under Action

9.1         Matters Under Action

Author:                    Judy Rennie, Executive Secretary to Group Manager Regulatory Services

Authoriser:             Natasha Tod, Group Manager

 

Purpose of Report

1        To update Matters Under Action.

 

 

 

 

Appendices

1.       Matters Under Action  

 


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

 

Item

Date Raised

Target Date

Matter

Responsible Officer

Action/Progress

1.  

29/1/2013

Ongoing

 

Coastal protection upgrade

Coastal & Stormwater Asset Manager

 

For the Paekākāriki seawall, as part of 2018 LTP, Council has approved funds to continue with the consented option (concrete wall).

 

The current work programme is:

-      Detailed designs and preparation of tender documents for physical works – 2018/19

-      Tenders and Contract Award for physical works – 2020/21

-      Construction – 2021/22 and 2022/23.

 

In the interim the repair/maintenance work will continue when required.

 

A process is in place to consider Seawall art.

 

Building consent has been issued.

 

Collation of documentation required for preparation of the tender documents is underway.

2.  

16/11/2018

Ongoing

Vacant house in Te Miti Street, Paekākāriki

Property Services Manager

 

Council considered the disposal of this property at its Public Excluded meeting on 6 December 2018. An offer has been made to acquire the property and we are awaiting a formal response. Discussions with Housing Trust are needed.

3.  

12/2/2019

Ongoing

Transmission Gully Project

Senior Policy Adviser

 

 

 

·   NZTA presented at 3 December 2019 Community Board meeting. Proposed Weigh Station/Vehicle Safety Centre at Mackays Crossing discussed and early consultation requested.

·   Sarah Ropata will give an update at the 24 March Community Board meeting.

4.  

12/2/2019

Ongoing

Revocation

GM Infrastructure Services

 

Council is awaiting a decision from NZTA regarding their aspirations for this part of SH1.

5.  

7/5/2019

Ongoing

Ian’s Coffee site

Property Services Manager

 

The property was acquired for a future carpark. The building will be demolished when the carpark is built. Currently there is no funding allocated for this work.  A decision is yet to be made about whether the carpark is to be for commuters or not.

 

6.  

25/6/2019

Ongoing

Queen Elizabeth Beachfront

GM Regulatory Services

 

Railway Irons and old posts on beach in front of QE Park and ramp outside Surf Club. GM awaiting response to her email to GWRC requesting clarification of responsibility for removing unsafe items from the beach. The ramp at the Surf Club was removed by Council staff as it was dangerous.

7.  

3/12/2020

Ongoing

Wainuiwhenua Project

GM Regulatory Services

 

Project update and MOU going to Council in February 2020. The Group is currently scoping the next stage of the project and developing a business case to seek further support under the Annual Plan process.

 

 

 


Paekākāriki Community Board Meeting Agenda

11 February 2020

 

10          Confirmation of Public Excluded Minutes

Nil