MINUTES OF Kapiti Coast District Council
Ōtaki Community
Board Meeting
HELD AT THE Gertrude
Atmore Supper Room, Memorial Hall, Main Street, Ōtaki
ON Tuesday, 12
November 2019 AT 7.00pm
PRESENT: Ms Christine Papps, Ms Marilyn Stevens, Ms Shelly Warwick, Mr Stephen Carkeek, Cr James Cootes
IN ATTENDANCE: K Gurunathan (Mayor), Janice McDougall (Mrs), Samara Shaw (Mrs)
APOLOGIES: Nil
LEAVE OF Nil
ABSENCE:
1 Welcome
Janice McDougall, Group Manager People & Partnerships, as the Chief Executive’s nominee, welcomed everyone to the first meeting of this 2019-2022 triennium and declared the meeting open. She congratulated Community Board members on their appointments and welcomed His Worship the Mayor Gurunathan, Councillors Elliott, Prvanov and Halliday and the new Mid Central District Health Board representative Jenny Warren.
Mrs McDougall’s role was to officiate until the election of the Chair.
There were none.
3 Declarations of Interest Relating to Items on the Agenda
There were none.
3. Robynne Fellows on behalf of Otaki Community Christmas lunch spoke to their grant application.
4. Bruce Henderson on behalf of Kapiti Cycling Acting spoke about the cycle network in Ōtaki and discussed a few ideas that could assist with progressing a better cycle network with the new expressway.
5. Kevin Burrows on behalf of Greypower spoke about four community meetings/workshops that will happening around the district. The Ōtaki workshop will be on Wednesday 20 November from 10am to 12midday at the Otaki Rotary Lounge.
6. Andy Fraser, Otaki College Principal spoke to the Board and congratulated them all, on their appointments. He encouraged the Board to continue working with Otaki College and also looking at the crossover with Healthcare services in Otaki.
7. Austin Kendrick spoke to the Board about the speeding on Waerenga Road. There is a kindergarten and school on this road and too many people are speeding. Austin’s cat has been hit by a car on this road and there has also been a major crash along this road. Austin thinks there should be a speedbump on this road.
It was noted that the Chair moved members business down the agenda so the declarations could be signed and also reports 6.1 and 6.2 could be completed.
COMMUNITY BOARD MEMBERS (INCLUDING THE WARD COUNCILLOR) MAKE THEIR DECLARATIONS OF OFFICE
All Community Board Members (Stephan Carkeek, Christine Papps, Marilyn Stevens, and Shelly Warwick) and the Ward Councillor (Councillor James Cootes) spoke their declarations of office and signed the appropriate declaration. This was witnessed by the Chief Executive’s nominee (Mrs McDougall).
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That, using System B, Christine Papps is elected as Chair of the Ōtaki Community Board for the 2019-2022 Triennium. |
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That, using System B, Marilyn Stevens is elected as Deputy Chair of the Ōtaki Community Board for the 2019-2022 Triennium. |
The meeting adjourned at 7.43pm and resumed at 7.48pm.
(a) Public Speaking Time Responses – there were none.
(b) Leave of Absence – there were none.
(c) Matters of an Urgent Nature (advise to be provided to the Chair prior to the commencement of the meeting) – there were none.
(d) Community Board Members’ Activities
Councillor Cootes provided the following update:
· he had been approached by a member of the community about access to the Otaki Medical Centre.
· Elevate Otaki undertook a survey of 77 businesses from Otaki to Te Horo. They are in the process of looking through these results and will work through the actions;
· the parking changes at the rear of Riverstone Café are causing a negative impact. Cr Cootes will meet with the Manager to discuss their concerns;
· attended the Elected Members bus tour and members visited the pavillion toilets at Otaki and got a clear message that the toilets are not up to scratch.
Ms Stevens raised that the Otaki Promotions Group wanted the Board to raise a motion around the Pavillion toilets at the Beach and how they needed to be tidied up. It was agreed that this would be added to the matters under action and that a motion may be raised at a meeting at a later date.
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That the Ōtaki Community Board appoints Christine Papps.as the Board’s representative on the Friends of the Ōtaki River group for the 2019-2022 Triennium.
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That the Ōtaki Community Board appoints Christine Papps as the Board’s representative on the NZTA Community Liaison Group. |
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Moved: Ms Christine Papps Seconder: Cr James Cootes That the Ōtaki Community Board appoints Shelly Warwick as the alternate Board’s representative on the NZTA Community Liaison Group. |
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That the Ōtaki Community Board appoints Marilyn Stevens as the Board’s representative on the Southern NZTA Neighbourhood Impact Forum |
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That the Ōtaki Community Board appoints Shelly Warwick as the alternate Board’s representative on the Northern NZTA Neighbourhood Impact Forum
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That the Ōtaki Community Board notes the information on Board remuneration in the report ‘Community Board Remuneration 2019/20’
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That the Ōtaki Community Board adopts the schedule for its meetings in 2020 as set out in Attachment 1 of this report ‘Draft Calendar of Meetings 2020’. |
The Ōtaki Community Board meeting closed at 8.52pm.
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CHAIRPERSON