MINUTES OF Kapiti Coast District Council
Council Meeting
HELD AT THE
Council Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON
Thursday, 7 November 2019 AT 10.00am

 

PRESENT:              Mayor K Gurunathan, Deputy Mayor Janet Holborow, Cr Angela Buswell, Cr James Cootes, Cr Jackie Elliott, Cr Gwynn Compton, Cr Jocelyn Prvanov, Cr Martin Halliday, Cr Sophie Handford, Cr Robert McCann, Cr Bernie Randall

 

IN ATTENDANCE: Wayne Maxwell (Mr), Sean Mallon (Mr), Mark de Haast (Mr), Tim Power (Mr), Susan Owens (Ms), Leyanne Belcher (Ms), Vyvien Starbuck-Maffey (Ms).

 

APOLOGIES:         Nil

 

LEAVE OF               Nil

ABSENCE:

 

 

1            Welcome

The Mayor welcomed everyone to the first meeting of Council for the new Triennium.

2            Council Blessing

Cr Handford read out the Council blessing in te reo Māori.

3            Apologies

Nil

4            Declarations of Interest Relating to Items on the Agenda

None.

5            Public Speaking Time for Items Relating to the Agenda

1.    Trevor Daniell from Grey Power looked forward to a positive relationship with the new Council and mentioned the 2.5% pension increase compared to the 18% wage increase for Councillors.

2.    Guy Burns from the Paraparaumu-Raumati Community Board spoke to item 8.2 and referred to the Mayor’s election promise to increase the powers and delegations of the Community Boards. The Mayor clarified it was still his intent to pursue the matter with appropriate consultation and discussion with elected members first. It would not have been possible to adequately consult in time for the report to be presented today.

6            Members’ Business

(a)             Public Speaking Time Responses would be made at the time reports were considered.

(b)             Leave of Absence – none

(c)              Matters of an Urgent Nature (advise to be provided to the Chair prior to the commencement of the meeting)  - none

7            Mayor's Report

Nil

8            Reports

8.1         Mayoral Appointments and the Establishment of Committees

Democracy Services Manager Leyanne Belcher invited questions and detailed a number of amendments proposed to the table in the report. There was no discussion.

moved (mayor/buswelL)

That the Council notes the mayoral appointments of the Deputy Mayor, Committee Chairperson, Subcommittee Chairpersons, and the establishment of Committees including terms of reference for the 2019-2022 Triennium as at Appendix 1 of the Mayoral Appointments report.

CARRIED

 

8.2         Governance Structure and Delegations 2019-2022 Triennium

Democracy Services Manager Leyanne Belcher invited questions and detailed a number of amendments proposed to the table in the report.

moved (mayor/elliott)

That the Council of the 2019-2022 Triennium:

(a) Notes the Mayor’s appointment of Cr Janet Holborow as the Deputy Mayor;

(b) Notes the Mayor’s establishment of Committees and appointment of Chairs and membership of the following Committees:

MAYORAL APPOINTMENTS UNDER S41A LGA 2002

COMMITTEE

CHAIR

MEMBERSHIP

Strategy and Operations Committee

Cr Cootes

Mayor and all Councillors

Māori member with voting rights

Audit and Risk Subcommittee

Independent

Mayor, Deputy Mayor, Chair of Strategy and Operations, Cr Buswell and 2 Independent Members with voting rights.

Grants Allocation Subcommittee

Cr Elliott

Mayor, Deputy Mayor, Cr McCann, Cr Halliday, Cr Randall and Cr Elliott

Appeals Hearing Subcommittee

Mayor

Mayor, Deputy Mayor and Chair of Strategy and Operations and Cr Prvanov

Chief Executive Performance and Employment Subcommittee

Mayor

Mayor and all Councillors

 

Adopts in the case where there is more than one nomination for the positions, System A or B as outlined in Schedule 7, clause 25 of the Local Government Act 2002, for the election of the Deputy Chairs of its Committees for the 2019-2022 Triennium;

Appoints Deputy Chairs of the Committees for the 2019-2022 Triennium as:

COMMITTEE

DEPUTY CHAIR

Strategy and Operations Committee

Cr Compton

Audit and Risk Subcommittee

Cr Buswell

Chief Executive Performance and Employment Subcommittee

Cr Holborow

Appeals Hearing Subcommittee

Cr Prvanov

Grants Allocation Subcommittee

Cr Randall

 

Discharges Mr Gary Simpson from the Audit and Risk committee and appoints him to the Audit and Risk Subcommittee until 31 August 2021.

Discharges Mr Bryan Jackson from the Audit and Risk Committee and appoints him to the Audit and Risk Subcommittee until 1 July 2022.

Approves the appointment of one Māori representative with voting rights to the Strategy and Operations Committee for the 2019-2022 Triennium, noting that the recruitment of the preferred nominee will be coordinated through the Council’s independent partnership body Te Whakaminenga o Kāpiti with a recommendation coming back to Council early in 2020.

Discharges Janet Holborow, Fiona Vining, Jackie Elliott, Mike Cardiff, Jocelyn Prvanov and K Gurunathan as transitional independent hearing commissioners for resource consent applications as per the relevant provisions of the Resource Management Act 1991.

Adopts the delegations for Committees, Subcommittee and Community Boards as attached at Appendix 1 of this Governance Structure and Delegations 2019-2022 report.

CARRIED

 

8.3         APPOINTMENT OF WARD COUNCILLORS TO COMMUNITY BOARDS 2019-2022

MOVED (HOLBOROW/BUSWELL)

That Council confirms the appointment of the following Ward Councillors to the respective Community Boards for the 2019-2022 Triennium:

i.   Ōtaki Community Board                                  Councillor James Cootes

ii.  Waikanae Community Board                           Councillor Jocelyn Prvanov

iii.  Paraparaumu-Raumati Community Board     Councillor Martin Halliday

iv.  Paraparaumu-Raumati Community Board     Councillor Bernie Randall

v.   Paekākāriki Community Board                      Councillor Sophie Handford

CARRIED

 

8.4         APPOINTMENT OF COUNCILLORS TO JOINT COMMITTEES AND EXTERNAL ORGANISATIONS 2019-2022 TRIENNIUM

Democracy Services Manager Leyanne Belcher invited questions and clarified some of the appointments.

moved (compton/buswell)

That the Council confirms the appointment of the Mayor, the Paekākāriki-Raumati Ward Councillor Cr Handford, and the Chief Executive to the Campe Estate Subcommittee for the 2019-2022 Triennium;

That the Council makes appointments to council organisations for the 2019-2022 Triennium as follows:

 

No

Organisation/body

Appointees

1

Te Whakaminenga o Kāpiti

 

The Mayor and Cr Cootes

2

Kapiti Coast Youth Council 

 

Cr Handford

3

Kapiti Coast Older Persons’ Council 

 

The Mayor and Cr Halliday

4

Wellington Regional Strategy Joint Committee

The Mayor and Cr Holborow, as alternate to the Mayor

5

Wellington Regional Transport Joint Committee

The Mayor and Cr Cootes, as alternate to the Mayor

6

Wellington Regional Climate Change Working Group (WRCCWG)

 

The Mayor and Cr Handford, as alternate to the Mayor

7

Friends of the Ōtaki River

 

Cr Buswell

8

Friends of the Waikanae River

 

Cr Prvanov

9

Pharazyn Reserve Focus Group

Referred to Waikanae Community Board for appointment of one member

10

Kapiti Ecological Restoration Maintenance Trust 

Cr Prvanov

11

Kapiti Coast Aircraft Noise Community Liaison Group

Referred to Paraparaumu-Raumati Community Group for appointment of one member

12

Wellington Regional Waste Forum 

Cr Elliott

13

Waste Minimisation Task Force

Cr Elliott

14

Wellington Region Waste Management and Minimisation Joint Committee

Cr Elliott

15

Road Safety Advisory Group

 

Cr Randall and Cr Cootes

16

Kapiti Accessibility Advisory Group 

 

Cr Holborow

 

17

Kapiti Cycleway, Walkway and Bridleway Advisory Group  

Cr Buswell and Cr Prvanov

18

Mahara Gallery Trust

 

Cr Holborow

19

Mahara Gallery Upgrade Project Steering Group

Cr Holborow

20

The Public Art Panel

Cr Holborow

 

21

LGNZ Policy Advisory Group

Cr Holborow

22

Paraparaumu College Community Sports Hall Committee

Cr Halliday and Cr Randall

 

CARRIED

8.5         Elected Member Remuneration and Positions of Responsibility

Democracy Services Manager Leyanne Belcher clarified the assignment of Councillors to the various portfolios.

MOVED (HOLBOROW/BUSWELL)

That the Council makes the following portfolio allocations appointments for the 2019-2022 Triennium as follows:

Portfolios

Appointees

Cultural wellbeing (inc. Arts)

Cr Holborow

Transport

Cr Cootes

Rural

GWRC

Economic wellbeing

Cr Compton

Business & Jobs

Cr Buswell

Waste

Cr Elliott

Housing

Social wellbeing

Cr McCann

Climate

Youth

Cr Handford

Environmental wellbeing

Cr Prvanov

C Health

Seniors

Cr Halliday

 

That the Council approves the Portfolio job descriptions as attached at Appendix 2 of this Elected Member Remuneration and Positions of Responsibility report.

That the Council approves:

base remuneration for Councillors of $36,000.00

additional remuneration of $24,000.00 for the Deputy Mayor,

additional remuneration of $19,000.00 for the Chair of the Strategy and Operations Committee,

additional remuneration of $14,610.00 for Portfolio A holders

additional remuneration of $9,056.00 for Portfolio B holders

CARRIED

 

 

8.6         Draft Calendar of Meetings 2019-20

Councillors commended the Chief Executive and staff on the work done to produce the new calendar of meetings. The Chief Executive clarified meeting attendance (the Mayor) at the Local Government NZ Rural and Provincial meetings and recommended Councillors consider attending Zone4 meetings.

moved (holborow/cootes)

That the Council approves the calendar of meeting 2019-20 as detailed in Appendix 1 of this Draft Calendar of Meetings 2019-20 report, noting that Council, Committee and Subcommittee meetings are generally scheduled on a Thursday and start at 9.30am.

CARRIED

 

8.7         ADOPTION OF STANDING ORDERS - 2019-2022 TRIENNIUM

Democracy Services Manager Leyanne Belcher spoke to the report, reminding Councillors that nine out of 11 members would need to vote in favour of the amendments presented today. A key change from previous triennia was that, in addition to livestreaming meetings, video footage could now be stored and uploaded to the Council website which represented an increase in transparency. Councillors queried whether there were protocols in place to prevent someone from downloading the footage and manipulating it. Legal Counsel Tim Power clarified this would almost certainly constitute an offence but he could provide more detailed advice later, as the law was moving rapidly on this issue. Advice would be provided to Councillors.

The issue was raised about public speaking time provisions for Māori/iwi being longer than three minutes in the original LGNZ template. Last triennium Council had considered the matter but decided to insert some broader wording around the Chair’s consideration of bicultural requirements around public speaking time, and this would remain unchanged.

Councillors agreed it would be useful to workshop the Standing Orders next year.

moved (cootes/compton)

That Council adopt the set of Standing Orders as at Attachment 1 of report ‘Adoption of Standing Orders – 2019-2022 Triennium’ with any additional amendments.

CARRIED

 

9            Confirmation of Minutes

Nil 

10          Public Speaking Time

·                         Covering other items if required - none

·                         Public Speaking Time responses -none

11          Public Excluded Reports 

Nil

 

The Council meeting closed at 10.46am.

 

 

 

...................................................

CHAIRPERSON