MINUTES OF Kapiti Coast District Council
Council Meeting
HELD AT THE Council
Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON Thursday, 7 November
2019 AT 10.00am
PRESENT: Mayor K Gurunathan, Deputy Mayor Janet Holborow, Cr Angela Buswell, Cr James Cootes, Cr Jackie Elliott, Cr Gwynn Compton, Cr Jocelyn Prvanov, Cr Martin Halliday, Cr Sophie Handford, Cr Robert McCann, Cr Bernie Randall
IN ATTENDANCE: Wayne Maxwell (Mr), Sean Mallon (Mr), Mark de Haast (Mr), Tim Power (Mr), Susan Owens (Ms), Leyanne Belcher (Ms), Vyvien Starbuck-Maffey (Ms).
APOLOGIES: Nil
LEAVE OF Nil
ABSENCE:
1 Welcome
The Mayor welcomed everyone to the first meeting of Council for the new Triennium.
Cr Handford read out the Council blessing in te reo Māori.
Nil
4 Declarations of Interest Relating to Items on the Agenda
None.
5 Public Speaking Time for Items Relating to the Agenda
1. Trevor Daniell from Grey Power looked forward to a positive relationship with the new Council and mentioned the 2.5% pension increase compared to the 18% wage increase for Councillors.
2. Guy Burns from the Paraparaumu-Raumati Community Board spoke to item 8.2 and referred to the Mayor’s election promise to increase the powers and delegations of the Community Boards. The Mayor clarified it was still his intent to pursue the matter with appropriate consultation and discussion with elected members first. It would not have been possible to adequately consult in time for the report to be presented today.
(a) Public Speaking Time Responses would be made at the time reports were considered.
(b) Leave of Absence – none
(c) Matters of an Urgent Nature (advise to be provided to the Chair prior to the commencement of the meeting) - none
Nil
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8.3 APPOINTMENT OF WARD COUNCILLORS TO COMMUNITY BOARDS 2019-2022 |
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That Council confirms the appointment of the following Ward Councillors to the respective Community Boards for the 2019-2022 Triennium: i. Ōtaki Community Board Councillor James Cootes ii. Waikanae Community Board Councillor Jocelyn Prvanov iii. Paraparaumu-Raumati Community Board Councillor Martin Halliday iv. Paraparaumu-Raumati Community Board Councillor Bernie Randall v. Paekākāriki Community Board Councillor Sophie Handford CARRIED |
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8.4 APPOINTMENT OF COUNCILLORS TO JOINT COMMITTEES AND EXTERNAL ORGANISATIONS 2019-2022 TRIENNIUM Democracy Services Manager Leyanne Belcher invited questions and clarified some of the appointments. |
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That the Council confirms the appointment of the Mayor, the Paekākāriki-Raumati Ward Councillor Cr Handford, and the Chief Executive to the Campe Estate Subcommittee for the 2019-2022 Triennium; That the Council makes appointments to council organisations for the 2019-2022 Triennium as follows:
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CARRIED
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8.5 Elected Member Remuneration and Positions of Responsibility Democracy Services Manager Leyanne Belcher clarified the assignment of Councillors to the various portfolios. |
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That the Council makes the following portfolio allocations appointments for the 2019-2022 Triennium as follows:
That the Council approves the Portfolio job descriptions as attached at Appendix 2 of this Elected Member Remuneration and Positions of Responsibility report. That the Council approves: base remuneration for Councillors of $36,000.00 additional remuneration of $24,000.00 for the Deputy Mayor, additional remuneration of $19,000.00 for the Chair of the Strategy and Operations Committee, additional remuneration of $14,610.00 for Portfolio A holders additional remuneration of $9,056.00 for Portfolio B holders CARRIED
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8.6 Draft Calendar of Meetings 2019-20 Councillors commended the Chief Executive and staff on the work done to produce the new calendar of meetings. The Chief Executive clarified meeting attendance (the Mayor) at the Local Government NZ Rural and Provincial meetings and recommended Councillors consider attending Zone4 meetings. |
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That the Council approves the calendar of meeting 2019-20 as detailed in Appendix 1 of this Draft Calendar of Meetings 2019-20 report, noting that Council, Committee and Subcommittee meetings are generally scheduled on a Thursday and start at 9.30am. CARRIED |
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8.7 ADOPTION OF STANDING ORDERS - 2019-2022 TRIENNIUM Democracy Services Manager Leyanne Belcher spoke to the report, reminding Councillors that nine out of 11 members would need to vote in favour of the amendments presented today. A key change from previous triennia was that, in addition to livestreaming meetings, video footage could now be stored and uploaded to the Council website which represented an increase in transparency. Councillors queried whether there were protocols in place to prevent someone from downloading the footage and manipulating it. Legal Counsel Tim Power clarified this would almost certainly constitute an offence but he could provide more detailed advice later, as the law was moving rapidly on this issue. Advice would be provided to Councillors. The issue was raised about public speaking time provisions for Māori/iwi being longer than three minutes in the original LGNZ template. Last triennium Council had considered the matter but decided to insert some broader wording around the Chair’s consideration of bicultural requirements around public speaking time, and this would remain unchanged. Councillors agreed it would be useful to workshop the Standing Orders next year. |
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That Council adopt the set of Standing Orders as at Attachment 1 of report ‘Adoption of Standing Orders – 2019-2022 Triennium’ with any additional amendments. CARRIED |
Nil
· Covering other items if required - none
· Public Speaking Time responses -none
Nil
The Council meeting closed at 10.46am.
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CHAIRPERSON