MINUTES OF Kapiti Coast District Council
Council Meeting
HELD AT THE
Council Chamber, Ground Floor, 175 Rimu Road, Paraparaumu
ON
Thursday, 27 February 2020 AT 9.30am

 

PRESENT:              Mayor K Gurunathan, Deputy Mayor Janet Holborow, Cr Angela Buswell, Cr James Cootes, Cr Jackie Elliott, Cr Gwynn Compton, Cr Jocelyn Prvanov, Cr Martin Halliday, Cr Sophie Handford, Cr Robert McCann, Cr Bernie Randall

 

IN ATTENDANCE: Wayne Maxwell (Mr), Natasha Tod (Ms), Glen O’Connor (Mr), Janice McDougall (Mrs), James Jefferson (Mr), Jacinta Straker (Ms), Leyanne Belcher (Ms), Kathy Spiers (Ms), Tanicka Mason (Ms), Grayson Rowse (Mr), Kathy Spiers (Ms), James Westbury (Mr), Holly Ewen (Ms), Shelly Warwick (Ms).

 

APOLOGIES:         Nil

 

LEAVE OF               Nil

ABSENCE:

 

1            Welcome

The Mayor welcomed everyone to the meeting.

 

2            Council Blessing

Cr Handford read the Council blessing in Te Reo Māori.

3            Apologies

Nil

4            Declarations of Interest Relating to Items on the Agenda

Cr Compton declared a conflict of interest in item 12.1 on the agenda - Appointment of Community Representatives to the Grants Allocation Subcommittee. Cr Compton took no part in the discussion or voting.

 

5            Public Speaking Time for Items Relating to the Agenda

There were no public speakers.

6            Members’ Business

(a)             Public Speaking Time Responses

No responses were required.

(b)             Leave of Absence

 

 

Leave of absence

Resolution  2020/9

Moved:       Mayor K Gurunathan

Seconder:  Cr Sophie Handford

That a request from Cr Buswell for a leave of absence from 12 May 2020 to 10 June 2020 be accepted and the leave of absence be granted

Carried

 

(c)              Matters of an Urgent Nature (advise to be provided to the Chair prior to the commencement of the meeting)

Nil

7            Mayor's Report

The Mayors Report had been circulated. Members noted an amendment to the report. The Mayor did not attend the Wellington Regional Growth Framework workshop.

Resolution  2020/10

Moved:       Cr Jackie Elliott

Seconder:  Cr Gwynn Compton

That the Mayor’s report be accepted with the amendment.

Carried

Appendices

1        Mayoral Activities - Council Meeting 27 February 2020

 

8            Reports

 

8.1         Wellington Region Triennial Agreement 2019-2022

Leyanne Belcher, Democracy Services Manager introduced the report and answered members questions.

The word ‘Waste’ had been proposed as a minor ammendment by Wellington City Council under section 6.1 of the Wellington Region Triennial Agreement 2019-2022.

Members requested that a further minor amendment be made to section 6.1 of the Wellington Region Triennial Agreement 2019-2022 with the change that of the words ‘Regional spatial planning’ be replaced by the words ‘Regional spatial planning including housing’.

Cr Prvanov arrived at 9.38am

 

Resolution  2020/11

Moved:       Cr James Cootes

Seconder:  Cr Robert McCann

That the Kāpiti Coast District Council approves the Wellington Regional Triennial Agreement (2019-2022 Triennium), as amended, and authorises the Mayor to sign on behalf of the Council and approve minor amendments requested by other local authorities as part of the adoption process.

Carried

 

 

8.2         Draft Wellington Region Waste Management & Minimisation Bylaw template

Cr Elliott introduced the report. Staff members Nienke Itjeshorst, Sustainability & Resilience Manager and Adrian Mitchell, Waste Projects Manager presented the report and answered members questions.

Cr Randall left the meeting at 9:51 am and returned to the meeting at 9:53 am.

Ms Itjeshorst would as a matter of process provide Councils feedback on the bylaw.

 

Resolution  2020/12

Moved:       Cr Jackie Elliott

Seconder:  Cr James Cootes

That Council approves the recommendations as set out in paragraph 44 of the report ‘Draft Wellington Region Waste Management and Minimisation Bylaw’ and

That Council notes the next steps as set out in paragraphs 45-49 of the report ‘Draft Wellington Region Waste Management and Minimisation Bylaw’.

Carried

 

8.3         Draft submission on Infrastructure Funding and Financing Bill

Jacinta Straker, Chief Financial Officer and Leeza Boyd, Senior Policy Advisor introduced and spoke to the report. Both discussed and answered members questions.

Cr Jackie Elliott left the meeting at 10:11 am and returned to the meeting at 10:13 am.

Cr Cootes suggested that the paragraph around the cost of home ownership be strengthened.

Staff would adjust the submission to include information about treasuries opinion in terms of the interest rates (making it more expensive), a specific sentence around set up costs being passed on to homeowners, how the public can decipher between Council rates and this additional rate and the ability to speak to the submission.

Resolution  2020/13

Moved:       Cr Gwynn Compton

Seconder:  Cr Bernie Randall

That the Council receives and approves the draft submission to the Transport and Infrastructure Select Committee, attached as Appendix 1 to this report.

Carried

 

9            Confirmation of Minutes

Nil 

10          Public Speaking Time

·                         Covering other items if required

There were no public speakers.

·                         Public Speaking Time responses

No responses were required.

11          Confirmation of Public Excluded Minutes

Nil

The meeting was adjourned at 10.23am and resumed at 10.35am

12          Public Excluded Reports

 

Resolution to Exclude the Public

Public Excluded Resolution  2020/14

Moved:       Deputy Mayor Janet Holborow

Seconder:  Cr Robert McCann

That, pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public now be excluded from the meeting for the reasons given below, while the following matters are considered.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

12.1 - Appointment of Community Representatives to the Grants Allocation Subcommittee

Section 7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

Section 48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

12.2 - DISPOSAL OF LAND

Section 7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

Section 7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Section 48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

Resolution  2020/15

Moved:       Mayor K Gurunathan

Seconder:  Cr James Cootes

That the Council moves out of a public excluded meeting.

Carried

 

Council came out of Public Excluded session at 11.49am having resolved that

Council approves the release of this report ‘Appointment of Community Representatives to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.     

 

Appendices

1        Report - Appointment of Community Representatives to the Grants Allocation Subcommittee

2        Resolution - Appointment of Community Representatives to the Grants Allocations Subcommittee

 

 

 

The Council meeting went into public excluded session at 10.36am.

 

The Council came out of public excluded session at 11.49am.

  

 

The Council meeting closed at 11.50am.

 

 

 

...................................................

CHAIRPERSON